Official UK procurement notice
003/2025 CFS & Cleaning Services
Authority: University of the West of England (Education)
What is being bought6 lots · detail below
Published requirement descriptionThe University of the West of England (UWE) is issuing this tender for the provision of Cleaning Services. This procurement opportunity is divided into 6 lots as specified below:
1 Cleaning of all Centre for Sport (CFS) spaces, includes routine cleaning, heavy usage of communal/sporting areas, specialist sports hall, gym facilities, plus Christmas & Summer deep cleans.
2 Frenchay Campus cleaning of Halley Nursery, Subcontractor site offices, Morrisons shop floor & Onezone servery.
3 Bower Ashton & Spike Island Campus, Cleaning of gallery area, classrooms, computer rooms, office areas, communal areas, refectory areas, toilets and workshops.
4 Arnolfini & Bush House includes cleaning of toilets, auditorium, light studio, dark studio, galleries 2, 3 and 4, dressing rooms and back stage.
5 Specialist quarterly deep cleaning at catering sites across the 3 University campuses.
6 Adhoc University Cleaning at all sites across the University Estate, includes cleaning of all spaces across the university campuses
- The authority expects to re-tender this requirement around 7 Jun 2029, 00:59 BST.
- No preliminary market engagement: Answered Yes - A UK3 was issued on 8th May 2025
CPV: Cleaning services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£1,080,000 together) · evaluation weights differ by lotLot #1All UWE Campuses - AdhocAwardedRenewalPublished value£120,000
The source published no individual description for this lot.
Lot #2Frenchay Campus - Centre for SportAwardedRenewalPublished value£480,000
The source published no individual description for this lot.
Lot #3Frenchay CampusAwardedRenewalPublished value£120,000
The source published no individual description for this lot.
Lot #4Bower Ashton CampusAwardedRenewalPublished value£120,000
The source published no individual description for this lot.
Lot #5City CampusAwardedRenewalPublished value£120,000
The source published no individual description for this lot.
Lot #6Specialist Catering Deep Cleaning - Frenchay, Glenside and Bower Ashton CampusesAwardedRenewalPublished value£120,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · All UWE Campuses - Adhoc | 70% | 30% | |
| 2 · Frenchay Campus - Centre for Sport | 60% | 40% | |
| 3 · Frenchay Campus | 70% | 30% | |
| 4 · Bower Ashton Campus | 70% | 30% | |
| 5 · City Campus | 70% | 30% | |
| 6 · Specialist Catering Deep Cleaning - Frenchay, Glenside and Bower Ashton Campuses | 70% | 30% |
- Price carries 30–40 points depending on the lot; most lots put it at 30 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 7 Jun 2029
- First published
- 8 May 2025, 15:01 BST
- Last source update
- 2 Sept 2026, 09:42 BST
- Award evaluation window
- Submission end – 11 Mar 2026
- Authority reference
UWE/003/2025P- FTS notice number
2025/S 000-079664- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050ef2Find a Tender
How it was run
Official notice- Submission deadline
- 30 Jan 2026, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions must come through the HE In-Tend Portal:
Timeline
8 May 2025 → 2 Sept 2026 · 9 dates- Planning notice published8 May 2025, 15:01 BST
- Next notice expected3 Jul 2025, 00:59 BST
- Tender notice published324 days ago4 Dec 2025, 11:33 GMT
- Submission deadline267 days ago30 Jan 2026, 14:00 GMT
- Award decision expected by226 days ago11 Mar 2026, 23:59 GMT
- Contract starts180 days ago27 Apr 2026, 00:00 BST
- Assessment summaries sent150 days ago27 May 2026, 00:00 BST
- Standstill ends140 days ago5 Jun 2026, 23:59 BST
- Latest notice published52 days ago2 Sept 2026, 09:42 BST
Notice history
9 events · 4 releases on Find a Tender · since 8 May 2025- Planned procurement notice published8 May 2025, 15:01 BSTUK3
- Tender notice published4 Dec 2025, 11:33 GMTUK4
- Published value updated to £1,080,0004 Dec 2025, 11:33 GMTwas £800,000
- Status changed to active4 Dec 2025, 11:33 GMT
- Deadline moved to 30 Jan 2026, 14:00 GMT4 Dec 2025, 11:33 GMT+184 days · was 31 Jul 2025, 00:59 BST
- Contract award notice published27 May 2026, 10:34 BSTUK6
- Status changed to complete27 May 2026, 10:34 BST
- Contract signature expected8 Jun 2026, 23:59 BSTscheduled
- Contract details notice published2 Sept 2026, 09:42 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 8 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · All UWE Campuses - Adhoc1 award | |||
| supplier not published | — | 27 Mar 2026 | Awarded |
| Lot 2 · Frenchay Campus - Centre for Sport1 award | |||
| Atlas FM Limited8 Jul 2026 – 7 Jul 2029 · up to 7 Jul 2031Extensions: 1+1 | £650,000 inc. VAT | 27 May 2026 | Awarded |
| Lot 5 · City Campus1 award | |||
| Sansum Solutions Group LimitedSME8 Jul 2026 – 7 Jul 2029 · up to 7 Jul 2031Extensions: 1+1 | £500,000 inc. VAT | 27 May 2026 | Awarded |
| Lot 6 · Specialist Catering Deep Cleaning - Frenchay, Glenside and Bower Ashton Campuses1 award | |||
| AFFORDABLE CLEANING AND SUPPLIES LTDSMELot 5 - Specialist Catering Deep Cleaning - Frenchay, Glenside & Bower Ashton Campuses8 Jul 2026 – 7 Jul 2029 · up to 7 Jul 2031Extensions: 1+1 | £25,000 inc. VAT | 27 May 2026 | Awarded |
| Across several lots1 award | |||
| supplier not published | — | 14 Apr 2026 | Awarded |
Contracts
Contract 1 · Atlas FM Limited
- Signed
- 7 Jul 2026
- Value
- £650,000
- Period
- 8 Jul 2026 – 7 Jul 2029 · up to 7 Jul 2031 with extensions
- Status
- active
- Extensions
- Initial contract is 3 years. There are then 2x 1 year possible extensions.
10 agreed KPIs: Delivery of specification · Periodic tasks · Consumables …
- Delivery of specification
- Periodic tasks
- Consumables
- Out team
- Auditing
- Health and safety
- Management report
- Service requests
- Invoicing
- Overall client perceptions
Contract 2 · Sansum Solutions Group LimitedSME
- Signed
- 7 Jul 2026
- Value
- £500,000
- Period
- 8 Jul 2026 – 7 Jul 2029 · up to 7 Jul 2031 with extensions
- Status
- active
- Extensions
- 3 year contract with 2x 1 year possible extensions.
10 agreed KPIs: Delivery of specification · Periodic tasks · Consumables …
- Delivery of specification
- Periodic tasks
- Consumables
- Our team
- Auditing
- Health and safety
- Management report
- Service requests
- Invoicing
- Overall client perception
Contract 3 · AFFORDABLE CLEANING AND SUPPLIES LTDSME
- Signed
- 7 Jul 2026
- Value
- £25,000
- Period
- 8 Jul 2026 – 7 Jul 2029 · up to 7 Jul 2031 with extensions
- Status
- active
- Extensions
- 3 year contract with 2x 1 year possible extensions.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Frenchay Campus - Centre for Sport | 6final-stage tenders · 11 at stage one | 4 | 0 | — |
| 5 · City Campus | 6final-stage tenders · 11 at stage one | 4 | 0 | — |
| 6 · Specialist Catering Deep Cleaning - Frenchay, Glenside and Bower Ashton Campuses | 3final-stage tenders · 8 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- AFFORDABLE CLEANING AND SUPPLIES LTDAwarded supplier
- ATLAS FM LIMITEDAwarded supplier
- SANSUM SOLUTIONS GROUP LIMITEDAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 2 more notices
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender