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Published 2 Jun 2025, 12:05 BST

Official UK procurement notice

002642 SUPPLY, DELIVERY, INSTALLATION AND ON-SITE MAINTENANCE OF DIGITISATION STUDIOS SCANNING EQUIPMENT

Official notice

Authority: British Library Board (Central government)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: UK
Published estimate£500,000≈ £158k / year · £600,000 inc. VAT
Submissions closed 27 Jun 2025awarded 15 Jul 2025
Awarded to J&J Negus Ltd t/a Genus
Contract term 3 yrs 2 moends 1 Oct 2028 · up to 1 Oct 2035 with extensions · starts 4 Aug 2025

What is being bought

Published requirement description

The purpose of this tender is to procure a suite of brand-new Windows 11 compliant digitisation equipment which is interoperable with the current studio equipment and software. The machines required will be located in our Boston Spa, West Yorkshire site, with the exception of one microfilm scanner which will be located in St Pancras, London. This equipment is to support the high-quality, high-speed mass digital capture of a wide range of archival and heritage materials.

CPV: Scanners

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrs 2 moSMEPublished value£500,000
Contract period: 4 Aug 2025 – 1 Oct 2028 (3 yrs 2 mo) · up to 1 Oct 2035 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Up to seven 12 month optional extensions taking the potential maintenance contract to ten years in total.
38520000 Scanners

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost: 60%
Published award criteria (2)
  • Cost
  • Quality
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
2 Jun 2025, 12:05 BST
Last source update
6 Aug 2025, 07:14 BST
Award evaluation window
Submission end – 19 Jul 2025
Authority reference
002642
FTS notice number
2025/S 000-029113
Latest notice
Contract details notice (UK7)
Classification (CPV)
Scanners
Delivery area
UK
Official registry OCID
ocds-h6vhtk-052a8e Find a Tender
Contract terms summary

All invoices will be submitted electronically to the Library

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
27 Jun 2025, 13:00 BST
Clarification deadline
20 Jun 2025, 18:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/delta ↗

Timeline

2 Jun 2025 → 6 Aug 2025 · 7 dates
  1. Tender notice published
    2 Jun 2025, 12:05 BST
  2. Clarification questions by
    20 Jun 2025, 18:00 BST
  3. Submission deadline
    27 Jun 2025, 13:00 BST
  4. Assessment summaries sent
    15 Jul 2025, 00:00 BST
  5. Award decision expected by
    19 Jul 2025, 00:59 BST
  6. Contract starts
    4 Aug 2025
  7. Latest notice published
    6 Aug 2025, 07:14 BST

Notice history

5 events · 3 releases on Find a Tender · since 2 Jun 2025
  1. Tender notice published
    2 Jun 2025, 12:05 BST
    UK4
  2. Contract award notice published
    15 Jul 2025, 16:05 BST
    UK6
  3. Status changed to complete
    15 Jul 2025, 16:05 BST
  4. Contract signature expected
    18 Jul 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    6 Aug 2025, 07:14 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £500,0001 award exc. VAT
Bids received 2
Contracts signed 1latest 15 Jul 2025
Awarded toValueDateStatus
J&J Negus Ltd t/a Genus4 Aug 2025 – 30 Sept 2028 · up to 30 Sept 2035Extensions: Up to seven 12 month optional extensions taking the potential maintenance contract to ten years in total.£500,00015 Jul 2025Awarded

Contracts

  • Contract 1 · J&J Negus Ltd t/a Genus

    Signed
    15 Jul 2025
    Value
    £500,000
    Period
    4 Aug 2025 – 30 Sept 2028 · up to 30 Sept 2035 with extensions
    Status
    active
    Extensions
    7 x 12 month extensions

    No agreed KPIs: n/a

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders00—

Contracting authority & participating public bodies

British Library

Contracting authorityPublic authority - central government GB-PPON: PCXZ-9362-XQJM 96 Euston Road, London, London, NW1 2DBContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • J&J Negus Ltd t/a GenusAwarded supplier Hammond Close, Attleborough Fields Industrial Estate, Nuneaton, West Midlands, CV11 6RYContact name, email, phone
  • J. AND J. NEGUS LIMITEDAwarded supplierGB-COH: 01168979GB-PPON: PDCG-1778-XZWM Genus, Hammond Close, Nuneaton, West Midlands, CV11 6RYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender