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AwardedFind a Tender · award

002150 - Library Management System (LMS)

Buyer: Durham County Council →

View official notice ↗Official source

BuyerDurham County Council
StatusAwarded
Deadline30 Mar 2026
Value£450,000
Published4 Jun 2026

What is being bought

The purpose of this project is to replace the existing Library Management System (LMS) used by Durham County Council Library Services, including 39 public libraries, prisons, and a Schools Library Service. The current LMS, developed in house, is outdated and no longer meets the operational and strategic needs of the service. This project will deliver a modern, scalable LMS that enhances operational efficiency, improves user experience, supports digital transformation goals, and complies with current compliance standards.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Library Management System (LMS)

Statusactive
Value£450,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05d69e
Latest release ID052580-2026
Latest release timestampThu Jun 04 2026 08:24:34 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/027429-2026
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
4 Jun 2026award, contract052580-2026
11 May 2026award, contract042961-2026
25 Mar 2026tenderUpdate027429-2026
20 Feb 2026tender015499-2026
4 Nov 2025planningUpdate070752-2025
29 Oct 2025planning069530-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (6 releases)
4 Jun 2026 · 052580-2026 · award, contract
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11 May 2026 · 042961-2026 · award, contract
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25 Mar 2026 · 027429-2026 · tenderUpdate
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              "description": "The individual elements will be scored as follows:\n•\tElement 1 - Fixed Price Implementation services - Weighting 12%\n•\tElement 2 - Ongoing annual subscription (e.g., subscription, support, hosting, maintenance)- Weighting 12%\n•\tElement 3 - Rate Card for additional professional services - Weighting 6%\n•\tElement 4 - Desirable System Functionality - Price Weighting 5%"
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            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48160000",
            "scheme": "CPV",
            "description": "Library software package"
          }
        ]
      }
    ],
    "title": "002150 - Library Management System (LMS)",
    "value": {
      "amount": 450000,
      "currency": "GBP",
      "amountGross": 540000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "L-1",
        "url": "www.open-uk.org",
        "description": "Tender documents can be accessed free of charge by registering on the Open Portal at open-uk.org",
        "documentType": "biddingDocuments"
      },
      {
        "id": "027429-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/027429-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-03-25T15:19:38Z"
      }
    ],
    "amendments": [
      {
        "id": "027429-2026",
        "description": "Extended the submission deadline by 2 working days from 26th March to the new revised date of 30th March"
      }
    ],
    "legalBasis": {
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      "scheme": "UKPGA"
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    "awardPeriod": {
      "endDate": "2026-04-14T23:59:59+01:00"
    },
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    "tenderPeriod": {
      "endDate": "2026-03-30T10:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment milestones are outlined in Document 3a - Contract Specification and Document 3b - Contract Terms and Conditions."
    },
    "enquiryPeriod": {
      "endDate": "2026-03-19T10:00:00Z"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org\nAll clarification questions and tender submissions must be made via the Open Portal by the deadlines outlined.",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PMPB-8772-VYWM",
      "name": "Durham County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKC14",
        "country": "GB",
        "locality": "Durham",
        "postalCode": "DH1 5WB",
        "countryName": "United Kingdom",
        "streetAddress": "Corten House, Dunholme Close"
      },
      "details": {
        "url": "http://www.durham.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PMPB-8772-VYWM",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "zoe.embleton@durham.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
20 Feb 2026 · 015499-2026 · tender
{
  "id": "015499-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-02-20T09:24:47Z",
  "ocid": "ocds-h6vhtk-05d69e",
  "buyer": {
    "id": "GB-PPON-PMPB-8772-VYWM",
    "name": "Durham County Council"
  },
  "tender": {
    "id": "OPEN20251375",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 450000,
          "currency": "GBP",
          "amountGross": 540000
        },
        "status": "active",
        "renewal": {
          "description": "The Contract period is for an initial 5-year period, with the option to extend for a further 5 years subject to satisfactory performance, service continuity, and the Council's future requirements. \nThe anticipated go-live date for the new system is 1st February 2027, following a 9-month period of mobilisation and implementation, which will commence on 1st May 2026."
        },
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "System Architecture Diagram",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Statement of Works",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Product Roadmap and Development",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Training and Knowledge Transfer",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Hypercare and Post Hypercare Support",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "System Demonstration",
              "type": "quality",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
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              ],
              "description": "As part of this tender assessment, suppliers are required to provide a structured demonstration of their library management system. The purpose of the demonstration is to evidence how your system supports the core business functions that are critical to our operations across public libraries, schools library services and prison library environments.\nThe demonstration scenarios are provided in Document 4 PSQ Response, and the date of the system demonstration will be provided via the Open portal."
            },
            {
              "name": "Desirable System Functionality",
              "type": "quality",
              "numbers": [
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                  "number": 10,
                  "weight": "percentageExact"
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              "description": "In addition to meeting all mandatory requirements outlined in this tender, bidders are invited to propose solutions that incorporate desirable system functionality. Desirable functionality refers to system capabilities, specifically for the Schools Library Service, which goes beyond the minimum requirements of a standard Library Management System. These features are not compulsory but will be considered during evaluation and may enhance the overall value of your proposal. The evaluation of desirable requirements will consist of the assessment of availability (10%) and cost (5%)."
            },
            {
              "name": "Pricing Schedule",
              "type": "price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
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              ],
              "description": "The individual elements will be scored as follows:\n•\tElement 1 - Fixed Price Implementation services - Weighting 12%\n•\tElement 2 - Ongoing annual subscription (e.g., subscription, support, hosting, maintenance)- Weighting 12%\n•\tElement 3 - Rate Card for additional professional services - Weighting 6%\n•\tElement 4 - Desirable System Functionality - Price Weighting 5%"
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        "contractPeriod": {
          "endDate": "2032-02-29T23:59:59Z",
          "startDate": "2026-05-01T00:00:00+01:00",
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    "legalBasis": {
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    },
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      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org\nAll clarification questions and tender submissions must be made via the Open Portal by the deadlines outlined.",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PMPB-8772-VYWM",
      "name": "Durham County Council",
      "roles": [
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      "address": {
        "region": "UKC14",
        "country": "GB",
        "locality": "Durham",
        "postalCode": "DH1 5WB",
        "countryName": "United Kingdom",
        "streetAddress": "Corten House, Dunholme Close"
      },
      "details": {
        "url": "http://www.durham.gov.uk/",
        "classifications": [
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        "email": "zoe.embleton@durham.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
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4 Nov 2025 · 070752-2025 · planningUpdate
{
  "id": "070752-2025",
  "tag": [
    "planningUpdate"
  ],
  "date": "2025-11-04T11:11:10Z",
  "ocid": "ocds-h6vhtk-05d69e",
  "buyer": {
    "id": "GB-PPON-PMPB-8772-VYWM",
    "name": "Durham County Council"
  },
  "tender": {
    "id": "OPEN20251857",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2036-01-31T23:59:59Z",
          "startDate": "2026-02-01T00:00:00Z"
        }
      }
    ],
    "items": [
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        ],
        "additionalClassifications": [
          {
            "id": "48160000",
            "scheme": "CPV",
            "description": "Library software package"
          }
        ]
      }
    ],
    "title": "002150 - Preliminary Market Engagement (PME) for the provision of a Library Management System",
    "value": {
      "amount": 450000,
      "currency": "GBP",
      "amountGross": 540000
    },
    "status": "planning",
    "amendments": [
      {
        "id": "070752-2025",
        "description": "Deadline for PME responses changed to Friday 7th November at 10am."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Durham County Council is continuing its engagement with the market following the initial soft market testing questionnaire issued in August 2024 under reference DN735615 via the NEPO portal, concerning the provision of a new Library Management System. System demonstrations held in November and December 2024 have supported the Council's specification development and strategic planning. While there have been some delays, the project is now progressing at pace.\nThe Council is seeking further preliminary engagement from suppliers to explore potential additional services that could be incorporated into any future tendering opportunity.\nWhile the Council's previous engagements have confirmed that the majority of requirements for School Library Services can be met by standard off-the-shelf Library Management Systems without the need for bespoke development, there remain a number of specific requirements that have not yet been fully explored. The Council is therefore undertaking a deeper review focused on these areas to determine whether they can be fulfilled through existing system capabilities, general configuration, or integration with third-party solutions. This further engagement will help inform the most appropriate route forward for any future procurement activity.",
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
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  "parties": [
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      "contactPoint": {
        "email": "zoe.embleton@durham.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "070752-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/070752-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-11-04T11:11:10Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-07T23:59:59Z",
        "description": "Durham County Council is continuing its engagement with the market following the initial soft market testing questionnaire issued in August 2024 under reference DN735615 via the NEPO portal, concerning the provision of a new Library Management System. System demonstrations held in November and December 2024 have supported the Council's specification development and strategic planning. While there have been some delays, the project is now progressing at pace. The Council is seeking further preliminary engagement from suppliers to explore potential additional services that could be incorporated into any future tendering opportunity.\nWhile the Council's previous engagements have confirmed that the majority of requirements for School Library Services can be met by standard off-the-shelf Library Management Systems without the need for bespoke development, there remain a number of specific requirements that have not yet been fully explored. The Council is therefore undertaking a deeper review focused on these areas to determine whether they can be fulfilled through existing system capabilities, general configuration, or integration with third-party solutions. This further engagement will help inform the most appropriate route forward for any future procurement activity.\nThe written response questionnaire can be accessed free of charge by registering on the Open Portal at open-uk.org.\nResponses must be submitted through the Open Portal by Friday 7th November at 10am."
      }
    ]
  },
  "initiationType": "tender"
}
29 Oct 2025 · 069530-2025 · planning
{
  "id": "069530-2025",
  "tag": [
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  "date": "2025-10-29T16:31:32Z",
  "ocid": "ocds-h6vhtk-05d69e",
  "buyer": {
    "id": "GB-PPON-PMPB-8772-VYWM",
    "name": "Durham County Council"
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  "tender": {
    "id": "OPEN20251857",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2036-01-31T23:59:59Z",
          "startDate": "2026-02-01T00:00:00Z"
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      }
    ],
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            "id": "48160000",
            "scheme": "CPV",
            "description": "Library software package"
          }
        ]
      }
    ],
    "title": "002150 - Preliminary Market Engagement (PME) for the provision of a Library Management System",
    "value": {
      "amount": 450000,
      "currency": "GBP",
      "amountGross": 540000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "description": "Durham County Council is continuing its engagement with the market following the initial soft market testing questionnaire issued in August 2024 under reference DN735615 via the NEPO portal, concerning the provision of a new Library Management System. System demonstrations held in November and December 2024 have supported the Council's specification development and strategic planning. While there have been some delays, the project is now progressing at pace. \nThe Council is seeking further preliminary engagement from suppliers to explore potential additional services that could be incorporated into any future tendering opportunity.\nWhile the Council's previous engagements have confirmed that the majority of requirements for School Library Services can be met by standard off-the-shelf Library Management Systems without the need for bespoke development, there remain a number of specific requirements that have not yet been fully explored. The Council is therefore undertaking a deeper review focused on these areas to determine whether they can be fulfilled through existing system capabilities, general configuration, or integration with third-party solutions. This further engagement will help inform the most appropriate route forward for any future procurement activity.",
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}