Lot 1
No lot description published.
Buyer: Durham County Council →
View official notice ↗Official source
The purpose of this project is to replace the existing Library Management System (LMS) used by Durham County Council Library Services, including 39 public libraries, prisons, and a Schools Library Service. The current LMS, developed in house, is outdated and no longer meets the operational and strategic needs of the service. This project will deliver a modern, scalable LMS that enhances operational efficiency, improves user experience, supports digital transformation goals, and complies with current compliance standards.
No lot description published.
No usable CPV category has been published, so a comparable market set cannot yet be built.
No planning milestones published.
No linked framework, prior procurement or reprocurement published.
Diagnostic view. “Not published” means this current release does not provide a value.
| OCID | ocds-h6vhtk-05d69e |
|---|---|
| Latest release ID | 052580-2026 |
| Latest release timestamp | Thu Jun 04 2026 08:24:34 GMT+0000 (Coordinated Universal Time) |
| Source | find-a-tender |
| Official notice URL | https://www.find-tender.service.gov.uk/Notice/027429-2026 |
| Tender status | complete |
| Procurement method | open |
| Procurement method details | Open procedure |
| Main procurement category | Not published |
| Above threshold | Not published |
| Legal basis | 2023/54 |
| Tender period: start | Not published |
| Tender period: end | Not published |
| Expression of interest deadline | Not published |
| Enquiry deadline | Not published |
| Award period: start | Not published |
| Award period: end | Not published |
| Submission method details | Not published |
| Submission languages | Not published |
| Electronic catalogue policy | Not published |
| Total tender value | Not published |
| Tender lots in source | 1 |
| Tender items in source | 0 |
| Tender documents in source | 1 |
| Awards in latest release | 1 |
| Contracts in latest release | 1 |
| Parties in latest release | 2 |
| Date | Event | Reference |
|---|---|---|
| 4 Jun 2026 | award, contract | 052580-2026 |
| 11 May 2026 | award, contract | 042961-2026 |
| 25 Mar 2026 | tenderUpdate | 027429-2026 |
| 20 Feb 2026 | tender | 015499-2026 |
| 4 Nov 2025 | planningUpdate | 070752-2025 |
| 29 Oct 2025 | planning | 069530-2025 |
Unmodified official OCDS data retained by Tenderline for this procurement process.
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