Official UK procurement notice
0 · Ministry of Defence (Oct 2024)
Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionProvision of upgrade for the projector system, CPUs and associated software for the CAREN HE.
Provision of continued servicing, maintenance, warranty and repair service for the CAREN HE.
CPV: Medical software package · Repair and maintenance services of medical and surgical equipment
The lotProcurement structure
single lot · no lot value publishedLot #1The Authority has placed a contract with Summit Medical and Scientific (as exclusive…Awarded
The Authority has placed a contract with Summit Medical and Scientific (as exclusive UK distributor for Motek Medical BV) for the upgrade, partial replacement, maintenance and associated repair of the Authority's Computer Assisted Rehabilitation Environment (CAREN) to provide a 3D Virtual Reality environment utilising control software, a motion capture system, an instrumented treadmill mounted on a motion platform, a projection and a sound system in a 360 degree dome for a fully immersive experience.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Oct 2024, 12:34 BST
- Last source update
- 28 Mar 2025, 11:29 GMT
- Authority reference
709389451- FTS notice number
2025/S 000-011724- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a804Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
This procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(b)(ii) and 32(5)(b) of the PCR 2015 because competition is absent both for technical reasons and for reasons relating to the additional supply of goods.
The Authority considers that Motek Medical BV (through its UK distributor) is the only company in the world that can meet the Authority's specified and reasonable technical upgrade requirements of providing the 3D Virtual Reality environment. In addition the upgrade, integration and subsequent maintenance requirements require access to specific know-how, tools and information which only MOTEK (through its UK distributor) has at its disposal to ensure specific interoperability requirements which must be fulfilled to ensure the continued functioning of the existing CAREN system. In addition, where this upgrade requires a partial replacement of existing goods a change of supplier would result in disproportionate technical difficulties in operation and maintenance of the existing supplies or installation.
Publisher note: This Voluntary Transparency Notice is being published prior to the letting of the contract.
Notice history
1 event · 2 releases on Find a Tender- Buyer details updated28 Mar 2025, 11:29 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BRIGHTEDGE LIMITED T/A Summit Medical and ScientificThe Provision of A Computer Assisted Rehabilitation Environment High End (CAREN HE) System Upgrade, Warranty Extension, Servicing, Maintenance and Repair | £496,925 † | — | Awarded |
| Brighthedge Ltd T/A Summit Medical and ScientificSME | £500,000 † | — | Awarded |
Contracts
The Provision of A Computer Assisted Rehabilitation Environment High End (CAREN HE) System Upgrade, Warranty Extension, Servicing, Maintenance and Repair · BRIGHTEDGE LIMITED T/A Summit Medical and Scientific
- Signed
- 21 Mar 2025
- Value
- £496,925
- Status
- active
Contract 032779-2024-709389451-1 · Brighthedge Ltd T/A Summit Medical and ScientificSME
- Signed
- 11 Oct 2024
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
2 commercial parties on the notice- BRIGHTEDGE LIMITED T/A Summit Medical and ScientificAwarded supplier
- BRIGHTEDGE LIMITED T/A Summit Medical and ScientificAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.