Grounds Maintenance Contract

You are invited to tender for the Grounds Maintenance Contract for Westfield Parish Council.

The Parish Council is sole trustee of two recreation grounds held in Trust for the people of Westfield. Maintenance of the Trust grounds is a high priority for the Parish Council as the grounds are well used by residents. With the current contract coming to an end in March 2024, we are required to invite tenders for the work over the next four years.

The contract will be awarded for an initial period of 1st April 2024 to 31st March 2025. Then, according to the performance of the chosen contractor during that year, the Parish Council will either extend the contract to cover the period from 1st April 2025 to 31st March 2028, or issue new tenders as necessary.

Please find on our website detailed specifications for the works required at both recreation grounds and inspection of the Christmas tree. We would be happy to show contractors around the grounds and buildings if required and contractors are welcome to visit the grounds at any time as they are open to the public 24/7.

If you would like to tender for this contract, please use the Pricing Schedule on our website to indicate your fees for each item and an overall fee for the year as well as details of ad hoc charges and the charges up to 2028. The Pricing Schedule is an Excel workbook with four tabs where you can indicate pricing for each recreation ground, ad hoc works and future years. Please complete and return all sheets.

Please also include details of any relevant background experience, including photos and references, and whether you are an approved contractor of the Football Foundation, to help the Committee understand your ability to undertake this work for Westfield. If you would like to talk this over at all, please do not hesitate to contact me or my colleagues using the contact details above.

Finally, please complete the Contractor's Selection Questionnaire and, as requested on the form, attach a copy of your Public and Employer's Liability Insurance, and your Health and Safety Policy. If you do not have these documents at the moment please do not worry, they can be forwarded later.

All documents are available to download from our website - www.westfieldparishcouncil.co.uk/invitation-to-tender/ ↗

You should include the following in your tender:

• Landscape Tender Pricing schedule (using the excel workbook);
• Contractors' Selection Questionnaire;
• Copy of your Public and Employers' Liability Insurance if you have it;
• Copy of your Health and Safety Policy if you have it;
• Covering letter with details of your relevant background.

Please send the information in a sealed envelope marked

PRIVATE and CONFIDENTIAL - LANDSCAPE TENDER ENCLOSED

Parish Clerk

Westfield Parish Council

The Oval Office

Cobblers Way

Westfield

BA3 3BX

The tender should arrive no later than 5pm on Monday 5th February 2024.