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Published 10 Apr 2025

Contracts Finder notice

Election and electoral registration management solution via RM6194 Back Office Solutions

Official notice

Authority: Southend-on-sea Borough Council

Call-off from a framework agreement
CPV: Document management system (48311100)
Published contract value£160,102Exc. VAT
Contract ends 31 Mar 2027
Awarded to CIVICA UK LIMITED
Contract starts 1 Apr 2025

What is being bought

Published requirement description

Southend-on-Sea City Council is seeking to procure a continuation of Election and Electoral Registration Management Solution (currently Civica Elections).

Published procurement details

Framework cited in notice
Back Office Software · RM6194
Procedure
Call-off from a framework agreement
Buyer reference
DN765204
Category
Services
Tender status
Complete
Award status
Active
Suitable for SMEs
No
Suitable for voluntary, community and social enterprises
No
Published tender value
£160,110.00
Min Value
£78,860.00
Tender deadline
Procurement method
Selective
Additional classifications 1: Reference
48326100
Additional classifications 1: Scheme
CPV
Additional classifications 1: Description
Digital mapping system
Additional classifications 2: Reference
48333000
Additional classifications 2: Scheme
CPV
Additional classifications 2: Description
Contact management software package
Additional classifications 3: Reference
48612000
Additional classifications 3: Scheme
CPV
Additional classifications 3: Description
Database-management system
Additional classifications 4: Reference
48613000
Additional classifications 4: Scheme
CPV
Additional classifications 4: Description
Electronic data management (EDM)
Item 1: Delivery locations as published
SS2 6JG
Description

Two year fixed cost

Estimate for total of two optional extensions is based on uplift of 2% per year

Total awarded value = fixed cost + estimate for optional extension.

The actual total for the 4 years will be dependent on if the extensions are taken up and the rate of indexation uplift.

Key dates

Published dates
  1. Award decision
    19 Mar 2025
  2. Contract starts
    1 Apr 2025
  3. Notice published
    10 Apr 2025
  4. Contract ends
    31 Mar 2027

Contracting authority & participating public bodies

Suppliers named on the notice

  • CIVICA UK LIMITEDSupplier 30 Stamford Street LONDON SE1 9LQ GB
    Identifier
    01628868 · GB-COH
    Voluntary, community or social enterprise
    No
    Business size
    Large

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Source record

Source
Contracts Finder
Notice language
en
Release reference
ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e-2025-04-10T15:16:03+01:00
Published
10 Apr 2025
Latest update
10 Apr 2025
Procedure reference
ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e
Contract reference
ocds-b5fd17-85380e48-e93d-4560-8589-17d347872d5e-1