Contracts FinderCall-off contract
Published 23 May 2025

Contracts Finder notice

Crematorium Audio-Visual Media equipment and support contract via CCS RM6237 LVPS DPS

Authority: Southend-on-sea Borough Council

Call-off from a framework agreement
CPV: Display screens (30231300)
Published DPS value£251,100Agreement value, exc. VAT; may be a ceiling, not a single purchase
Contract ends 31 May 2028
Awarded to Vivedia Limited T/A Obitus
Contract starts 1 Jun 2025

What is being bought

Published requirement description

Southend-on-Sea City Council requires the two chapels at Sutton Road crematorium to have the installation and supply of appliances that provide music and visual tribute services, equipment (camera, screens, speakers, microphones and cable etc), digital & physical copies of tributes as keepsakes, and webcasting for funerals services.

Music licensing and other associated rights and maintenance/servicing of equipment to be managed by the supplier.

A hosted, secure online (via individual funeral director log ins) platform where music requests may be made from the supplier's library, along with facility for funeral directors or the applicant for the funeral to upload photos and videos for playback during the service.

Additional information: The lower contract value is for hardware, software, services and support only and the greater contract value is for hardware, software, services, support and a 3 year estimate for Media sales based on the current level.

Published procurement details

Dynamic purchasing system cited in notice
Low Value Purchase System · RM6237
Procedure
Call-off from a framework agreement
Buyer reference
DN774562
Category
Goods
Tender status
Complete
Award status
Active
Suitable for SMEs
Yes
Suitable for voluntary, community and social enterprises
No
Min Value
£76,308.39
Tender deadline
Procurement method
Selective
Additional classifications 1: Reference
32223000
Additional classifications 1: Scheme
CPV
Additional classifications 1: Description
Video transmission apparatus
Additional classifications 2: Reference
32321200
Additional classifications 2: Scheme
CPV
Additional classifications 2: Description
Audio-visual equipment
Additional classifications 3: Reference
32417000
Additional classifications 3: Scheme
CPV
Additional classifications 3: Description
Multimedia networks
Item 1: Delivery locations as published
SS2 5PX

Key dates

Published dates
  1. Award decision
    22 May 2025
  2. Notice published
    23 May 2025
  3. Contract starts
    1 Jun 2025
  4. Contract ends
    31 May 2028

Contracting authority & participating public bodies

Suppliers named on the notice

  • Vivedia Limited T/A ObitusSupplier Unit 29 President Buildings, Sheffield, South Yorkshire, S4 7UQ
    Identifier
    05750459 · GB-COH
    Voluntary, community or social enterprise
    No
    Business size
    SME

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Source record

Source
Contracts Finder
Notice language
en
Release reference
ocds-b5fd17-7453f808-1921-442f-ba22-f3911bce9467-2025-05-23T17:54:54+01:00
Published
23 May 2025
Latest update
23 May 2025
Procedure reference
ocds-b5fd17-7453f808-1921-442f-ba22-f3911bce9467
Contract reference
ocds-b5fd17-7453f808-1921-442f-ba22-f3911bce9467-1