Find a TenderAwarded

Published 23 Feb 2024, 13:19 GMT

Official UK procurement notice

Works and Asset Management System

Official notice

Authority: London Borough of Lambeth (Local council)

ServicesOpen procedureSME suitable

Sectors: IT Services & Software (72) Delivery: UK

Published estimate£1,530,000≈ £185k / year

Submissions closed 8 Apr 2024awarded 15 Aug 2024

Awarded to Symology Ltd

Contract term 8 yrs 3 moends 15 Sept 2032 · extension options published · starts 17 Jun 2024

What is being bought

Published requirement description

Provision of a new Works and Asset Management System for the Highways, Capital Studio, Parking and Street Works services. The new system will need to integrate with other systems and work across devices including mobile devices in a robust and user-friendly way.

Recurrence: 2032

CPV: IT services: consulting, software development, Internet and support · Information technology services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 8 yrs 3 moPublished value£1,530,000

Contract period: 17 Jun 2024 – 15 Sept 2032 (8 yrs 3 mo)

Delivery: UK · SW2 1RW

Extensions: The Contract will be renewed on expiry of either the Initial Contract Period of 4 years, or at the expiry of 6 or 8 years, subject to the allowable Extension period(s).Variant bids: allowed

72000000 IT services: consulting, software development, Internet and support

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (6)

Service Delivery: 10%
Service Specifics: 25%
Innovation and Continous improvement: 5%
ICT: 10%
price: 40%
Social value and responsible procurement: 10%

Published award criteria (6)

Service Delivery: 10%
Service Specifics: 25%
Innovation and Continous improvement: 5%
ICT: 10%
Social value and responsible procurement: 10%
Price: 40%

Conditions of participation1

Suitability
Enrolment on appropriate UK Registers required. Web Hosting to be UK or EU-based. More details provided in Procurement Documents.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 2032
First published: 23 Feb 2024, 13:19 GMT
Last source update: 27 Aug 2024, 15:34 BST
Award evaluation window: 29 Mar 2024 – …
Authority reference: EU Supply Ref 84202
FTS notice number: 2024/S 000-027316
Classification (CPV): IT services: consulting, software development, Internet and supportInformation technology services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-043c83 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 8 Apr 2024, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 29 Mar 2024, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

29 Mar 2024 → 27 Sept 2024 · 5 dates

Bids opened
29 Mar 2024, 12:00 GMT
Submission deadline
8 Apr 2024, 12:00 BST
Contract starts
17 Jun 2024, 00:00 BST
Notice published
27 Aug 2024, 15:34 BST
Bids must remain valid until
27 Sept 2024, 23:59 BST

Notice history

2 events · 3 releases on Find a Tender · since 12 Mar 2024

Deadline moved to 8 Apr 2024, 12:00 BST
12 Mar 2024, 12:18 GMT
+10 days · was 29 Mar 2024, 12:00 GMT
Status changed to complete
27 Aug 2024, 15:34 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime Limit for Receipt of Tenders · IV.2.2	29 Mar 2024	8 Apr 2024	+10 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £411,6001 contract exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 15 Aug 2024

Awarded to	Value	Date	Status
Symology LtdSME	£411,600 †	—	Awarded

Contracts

Works and Asset Management System · Symology LtdSME
Signed
15 Aug 2024
Value
£411,600
Period
… – 15 Sept 2032
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids	3	—	—

Contracting authority & participating public bodies

London Borough of Lambeth

Contracting authorityLocal CouncilRegional or local authorityGeneral public services n/a Town Hall, Brixton Hill, London, UK, SW2 1RWContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

CEDRMediation body LondonContact phone
High CourtReview bodyReview contact point LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Symology LimitedAwarded supplier 10 Kensworth Gate, 200-204 High Street South, Dunstable,, Bedfordshire, UK, LU6 3HS

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria