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Published 8 Sept 2025, 09:22 BST

Official UK procurement notice

Wokingham Party in the Park

Official notice

Authority: Wokingham Town Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Published estimate £77,400£92,880 inc. VAT · 1 value update
Submissions closed 22 Aug 2025
Contract term 8 moup to 2 yrs 8 mo with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Wokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event.

The event will be on Elms Field in Wokingham on Saturday 6th June 2026.

Provision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc.

Further detail on the requirements can be found in the brief and other associated documentation.

CPV: Event services · Festival organisation services

The lotProcurement structure

single lot · value published
Lot #1Lot 1AwardedRenewal 8 moSMEPublished value£77,400
Contract period: 1 Oct 2025 — 7 Jun 2026 (8 mo) · up to 2 yrs 8 mo with extensionsEligibility: SME eligibleDelivery: UK
Value
£77,400 exc. VAT · £92,880 inc. VAT
Extensions
Contract length 1 year with potential to extend a further two years. For Party in the Park in 2026, 27 and 28. Extensions at the decision of the contracting organisation as soon as possible post the event and as per the conditions of extension with the contract. Example contract included in the documentation.
79952000 Event services79953000 Festival organisation services

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

Decision will be made by the Arts and Culture Committee. The following criteria will be considered when making the award decision: * Alignment with the scope of works * Price *Experience in putting on similar events *Evidence of H&S needs * Alignment to Wokingham Town Council's Key Principles

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
8 Sept 2025, 09:22 BST
Last source update
8 Sept 2025, 09:22 BST
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Event servicesFestival organisation services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-056082 Find a Tender

How it was run

Official notice
Submission deadline
22 Aug 2025, 12:00 BST
Clarification deadline
15 Aug 2025, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
Tenders can be submitted to [email protected] or via post. Please see details in the attached documentation. www.wokingham-tc.gov.uk ↗

Timeline

5 published dates · Europe/London
  1. Tender notice published
    16 Jul 2025, 15:32 BST
  2. Clarification questions by
    15 Aug 2025, 12:00 BST
  3. Submission deadline395 days ago
    22 Aug 2025, 12:00 BST
  4. Latest notice published378 days ago
    8 Sept 2025, 09:22 BST
  5. Contract starts356 days ago
    1 Oct 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—8 Sept 2025CancelledIncorrect tender opportunity was selected (below threshold rather than above threshold) by the awarding body and a decision has been made to re-issue the tender opportunity.

Notice history

7 events · 2 releases on Find a Tender · since 16 Jul 2025
  1. Procurement termination notice published
    8 Sept 2025, 09:22 BSTUK12
  2. Published value updated
    8 Sept 2025, 09:22 BSTwas £77,400
  3. Status changed to complete
    8 Sept 2025, 09:22 BST
  4. Procurement method changed
    8 Sept 2025, 09:22 BST
  5. Deadline withdrawn
    8 Sept 2025, 09:22 BST
  6. Buyer details updated
    8 Sept 2025, 09:22 BST
  7. Tender notice published
    16 Jul 2025, 15:32 BSTUK4

Contracting authority & participating public bodies

Wokingham Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWQG-9981-CZYG Town Hall, Market Place, Wokingham, South East, RG40 1AS

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender