Winter Festivals

{
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    "contract"
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  "date": "2025-02-03T10:18:21Z",
  "ocid": "ocds-h6vhtk-0407b6",
  "buyer": {
    "id": "GB-FTS-346",
    "name": "The City of Edinburgh Council"
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      "suppliers": [
        {
          "id": "GB-FTS-136817",
          "name": "Unique Assembly Ltd"
        }
      ],
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      "hasSubcontracting": true
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  "tender": {
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        "description": "Historically, Edinburgh’s Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink.\nEdinburgh’s Hogmanay Festival is an internationally renowned New Year event.  Edinburgh’s Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh.\nIn 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service.  It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh’s Christmas and 2025/26 onwards requirement for a combined Edinburgh’s Christmas and Edinburgh’s Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council). Additional information: This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full details"
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          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          }
        ]
      }
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    "title": "Winter Festivals",
    "status": "complete",
    "procedure": {
      "features": "https://www.gov.scot/policies/public-sector-procurement"
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    "legalBasis": {
      "id": "32014L0024",
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    "description": "Award of Contract for the Provision of Event Services for Edinburgh’s Winter Festivals (Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike.\nThis requirement is being published under the Light Touch Regime",
    "reviewDetails": "Precise information on deadline(s) for review procedures:\nA tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
    "classification": {
      "id": "79952000",
      "scheme": "CPV",
      "description": "Event services"
    },
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    "awardCriteriaDetails": "SPD Process and shortlisting\nFirst Tender\nNegotiations and Second Tender (if required)\nFinal Tender\nAward",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Procedure involving negotiations"
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      "name": "The City of Edinburgh Council",
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      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "countryName": "United Kingdom",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
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            "description": "General public services"
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      },
      "contactPoint": {
        "name": "Darren Moir",
        "email": "darren.moir@edinburgh.gov.uk"
      }
    },
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      "id": "GB-FTS-136817",
      "name": "Unique Assembly Ltd",
      "roles": [
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      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH8 9SU",
        "countryName": "United Kingdom",
        "streetAddress": "2 Roxburgh Place"
      },
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      "identifier": {
        "legalName": "Unique Assembly Ltd"
      },
      "contactPoint": {
        "telephone": "+44 7989366830"
      }
    },
    {
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      "name": "Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House 27 Chambers Street"
      },
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  "language": "en",
  "contracts": [
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      "dateSigned": "2025-01-30T00:00:00Z"
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  ],
  "description": "A sum of 3,249,825.00 GBP has been entered into contract value on section V.2.4 for Edinburgh's Hogmanay.\nPlease note this is not a full reflection of the contract value as the scope for Edinburgh's Christmas results in a rental income not a cost to the City of Edinburgh Council.\n(SC Ref:779456)",
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}

{
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  "date": "2023-10-16T15:33:36+01:00",
  "ocid": "ocds-h6vhtk-0407b6",
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        "description": "Historically, Edinburgh’s Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink.\nEdinburgh’s Hogmanay Festival is an internationally renowned New Year event.  Edinburgh’s Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh.\nIn 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service.  It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh’s Christmas and 2025/26 onwards requirement for a combined Edinburgh’s Christmas and Edinburgh’s Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council). Additional information: This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full details",
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    "title": "Winter Festivals",
    "status": "active",
    "procedure": {
      "features": "https://www.gov.scot/policies/public-sector-procurement"
    },
    "legalBasis": {
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    },
    "description": "Provision of Event Services for Edinburgh’s Winter Festivals (Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike.\nThis requirement is being published under the Light Touch Regime",
    "tenderPeriod": {
      "endDate": "2023-10-31T12:00:00Z"
    },
    "contractTerms": {
      "performanceTerms": "The Contract shall include bond(s) payable for remediation of Parks and Greenspaces involved in Events",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "reviewDetails": "Precise information on deadline(s) for review procedures:\nA tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
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    },
    "submissionMethod": [
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    ],
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      "reductionCriteria": "Bidders must hold or for insurance commit to obtaining the following\n- A minimum general annual turnover of 1.5M GBP and a current ratio of 1.20 for the last two financial years\n- Employer's (Compulsory) Liability: 5M GBP\n- Public Liability: 10M GBP\n- All Risks Insurance (inc Events) 5M GBP\n- Health and Safety Policy\n- Climate Change Plan\n- In addition, providers must satisfy the Prompt Payment and Living wage requirements laid out in the SPD\nFurther information is included within the SPD and the additional Information section of this notice",
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    "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
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      "name": "The City of Edinburgh Council",
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        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "countryName": "United Kingdom",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
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        "name": "Brodie Smithers",
        "email": "Brodie.Smithers@edinburgh.gov.uk"
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      },
      "identifier": {
        "legalName": "Sheriff Court"
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  "language": "en",
  "description": "The Council is inviting interested organisations to apply for this Contract by noting interest and completing the Single Procurement Document (SPD). This instruction document and the SPD is available for immediate download on Public Contracts Scotland Tender (PCS-T).\nAll SPD questions within the PCS-T online questionnaire must be answered by bidders. A Contract Specific Statement of Requirements which relates to mandatory pass/fail criteria is outlined within Section III of this notice.\nResponses which pass the mandatory criteria shall be shortlisted to proceed to tender stage by assessment of the following scored question.\nPart IV: Selection criteria – Technical and professional ability – Question 4C.1\nPlease provide a case study that demonstrates your organisation's experience of delivering a similar event. This case study must be for a project completed within the last 10 years.\nThe information you provide should, as a minimum, cover the following areas:\na description of the event services delivered;\ncustomer details, contract values and  dates;\nspecific measures undertaken to minimise impact on the event site(s) and surrounding areas and remediation strategies during and after the event;\nspecific measures for delivering community benefits, liaising with key stakeholders and the local community and how you kept them informed with progress and key issues;\nThe approach adopted in relation to health and safety risks such as security  and crowd management; and\nYour approach to financing of the project and any dependencies.\nYour response is limited to 10 A4 pages per Case Study including images and diagrams.\nHigher marks will be allocated to project examples which address all these points in turn and evidence experience of successful delivery of multi day events of a similar size and complexity within an urban environment.\nThe buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25351. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nContractors shall be required to provide a project specific Community Benefits proposal at tender stage.\n(SC Ref:747286)",
  "initiationType": "tender"
}

{
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  "date": "2023-10-16T15:33:19+01:00",
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        "description": "Historically, Edinburgh’s Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink.\nEdinburgh’s Hogmanay Festival is an internationally renowned New Year event.  Edinburgh’s Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh.\nIn 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service.  It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh’s Christmas and 2025/26 onwards requirement for a combined Edinburgh’s Christmas and Edinburgh’s Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council). Additional information: This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full details",
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    "title": "Winter Festivals",
    "status": "active",
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    "legalBasis": {
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    "description": "Provision of Event Services for Edinburgh’s Winter Festivals (Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike.\nThis requirement is being published under the Light Touch Regime",
    "tenderPeriod": {
      "endDate": "2023-10-31T12:00:00Z"
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      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "reviewDetails": "Precise information on deadline(s) for review procedures:\nA tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
    "classification": {
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      "reductionCriteria": "Bidders must hold or for insurance commit to obtaining the following\n- A minimum general annual turnover of 1.5M GBP and a current ratio of 1.20 for the last two financial years\n- Employer's (Compulsory) Liability: 5M GBP\n- Public Liability: 10M GBP\n- All Risks Insurance (inc Events) 5M GBP\n- Health and Safety Policy\n- Climate Change Plan\n- In addition, providers must satisfy the Prompt Payment and Living wage requirements laid out in the SPD\nFurther information is included within the SPD and the additional Information section of this notice",
      "requiresStaffNamesAndQualifications": true
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    "procurementMethod": "selective",
    "awardCriteriaDetails": "SPD Process and shortlisting\nFirst Tender\nNegotiations and Second Tender (if required)\nFinal Tender\nAward",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
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        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "countryName": "United Kingdom",
        "streetAddress": "Waverley Court, 4 East Market Street"
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            "description": "General public services"
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  "language": "en",
  "description": "The Council is inviting interested organisations to apply for this Contract by noting interest and completing the Single Procurement Document (SPD). This instruction document and the SPD is available for immediate download on Public Contracts Scotland Tender (PCS-T).\nAll SPD questions within the PCS-T online questionnaire must be answered by bidders. A Contract Specific Statement of Requirements which relates to mandatory pass/fail criteria is outlined within Section III of this notice.\nResponses which pass the mandatory criteria shall be shortlisted to proceed to tender stage by assessment of the following scored question.\nPart IV: Selection criteria – Technical and professional ability – Question 4C.1\nPlease provide a case study that demonstrates your organisation's experience of delivering a similar event. This case study must be for a project completed within the last 10 years.\nThe information you provide should, as a minimum, cover the following areas:\na description of the event services delivered;\ncustomer details, contract values and  dates;\nspecific measures undertaken to minimise impact on the event site(s) and surrounding areas and remediation strategies during and after the event;\nspecific measures for delivering community benefits, liaising with key stakeholders and the local community and how you kept them informed with progress and key issues;\nThe approach adopted in relation to health and safety risks such as security  and crowd management; and\nYour approach to financing of the project and any dependencies.\nYour response is limited to 10 A4 pages per Case Study including images and diagrams.\nHigher marks will be allocated to project examples which address all these points in turn and evidence experience of successful delivery of multi day events of a similar size and complexity within an urban environment.\nThe buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25351. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nContractors shall be required to provide a project specific Community Benefits proposal at tender stage.\n(SC Ref:747286)",
  "initiationType": "tender"
}

{
  "id": "029208-2023",
  "tag": [
    "planning"
  ],
  "date": "2023-10-04T09:52:53+01:00",
  "ocid": "ocds-h6vhtk-0407b6",
  "buyer": {
    "id": "GB-FTS-346",
    "name": "The City of Edinburgh Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000745724"
    }
  ],
  "tender": {
    "id": "CT2978",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "Historically, Edinburgh’s Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink.\nEdinburgh’s Hogmanay Festival is an internationally renowned New Year event.  Edinburgh’s Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh.\nIn 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken. It is the intention that any Contract resulting from this ITT will commence in April 2024 to service the 2024/25 requirement for Edinburgh’s Christmas and 2025/26 requirement for a combined Edinburgh’s Christmas and Edinburgh’s Hogmanay. The Contract term will be for an initial period of three years with two optional 12 month extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council)."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Edinburgh"
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          }
        ]
      }
    ],
    "title": "Winter Festivals",
    "status": "planned",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Provision of Edinburgh’s Winter Festivals (Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas) offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike.",
    "communication": {
      "futureNoticeDate": "2023-10-09T00:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "classification": {
      "id": "79952000",
      "scheme": "CPV",
      "description": "Event services"
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.edinburgh.gov.uk"
  },
  "parties": [
    {
      "id": "GB-FTS-346",
      "name": "The City of Edinburgh Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "countryName": "United Kingdom",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
      "details": {
        "url": "http://www.edinburgh.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "The City of Edinburgh Council"
      },
      "contactPoint": {
        "name": "Lynn Hemsley",
        "email": "lynn.hemsley@edinburgh.gov.uk",
        "telephone": "+44 1315292156"
      }
    },
    {
      "id": "GB-FTS-13905",
      "name": "Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House 27 Chambers Street"
      },
      "identifier": {
        "legalName": "Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=745724.\n(SC Ref:745724)",
  "initiationType": "tender"
}