Official UK procurement notice
Winter Festivals · UK public procurement notice
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionAward of Contract for the Provision of Event Services for Edinburgh’s Winter Festivals (Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike.
This requirement is being published under the Light Touch Regime
- How the procedure runs: https://www.gov.scot/policies/public-sector-procurement
CPV: Event services
The lotProcurement structure
single lot · no lot value publishedLot #1Historically, Edinburgh’s Christmas has taken place over a six-week period from around…
Historically, Edinburgh’s Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink.
Edinburgh’s Hogmanay Festival is an internationally renowned New Year event. Edinburgh’s Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh.
In 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service. It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh’s Christmas and 2025/26 onwards requirement for a combined Edinburgh’s Christmas and Edinburgh’s Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council). Additional information: This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full details
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
SPD Process and shortlisting
First Tender
Negotiations and Second Tender (if required)
Final Tender
Award
- Staff
- Names and qualifications of delivery staff must be submitted
- Shortlisting
- Bidders must hold or for insurance commit to obtaining the following - A minimum general annual turnover of 1.5M GBP and a current ratio of 1.20 for the last two financial years - Employer's (Compulsory) Liability: 5M GBP - Public Liability: 10M GBP - All Risks Insurance (inc Events) 5M GBP - Health and Safety Policy - Climate Change Plan - In addition, providers must satisfy the Prompt Payment and Living wage requirements laid out in the SPD Further information is included within the SPD and the additional Information section of this notice
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Procedure involving negotiations
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Oct 2023, 09:52 BST
- Last source update
- 3 Feb 2025, 10:18 GMT
- Authority reference
CT2978- FTS notice number
2025/S 000-003423- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0407b6Find a Tender
- How it runs
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Contract shall include bond(s) payable for remediation of Parks and Greenspaces involved in Events
- Review procedure
Precise information on deadline(s) for review procedures:
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: A sum of 3,249,825.00 GBP has been entered into contract value on section V.2.4 for Edinburgh's Hogmanay. Please note this is not a full reflection of the contract value as the scope for Edinburgh's Christmas results in a rental income not a cost to the City of Edinburgh Council. (SC Ref:779456)
How it was run
Official notice- Submission deadline
- 31 Oct 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
9 Oct 2023 → 3 Feb 2025 · 3 dates- Next notice expected9 Oct 2023, 00:00 BST
- Submission deadline31 Oct 2023, 12:00 GMT
- Notice published3 Feb 2025, 10:18 GMT
Notice history
4 events · 4 releases on Find a Tender · since 16 Oct 2023- Status changed to active16 Oct 2023, 15:33 BST
- Procurement method changed16 Oct 2023, 15:33 BST
- Deadline published: 31 Oct 2023, 12:00 GMT16 Oct 2023, 15:33 BST
- Status changed to complete3 Feb 2025, 10:18 GMT
Routine re-releases (4)
- 2023-10: 1 release · 4 Oct 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Unique Assembly LtdSMESubcontracting: declared | £3,249,824 † | — | Awarded |
Contracts
Contract 003423-2025-1 · Unique Assembly LtdSME
- Signed
- 30 Jan 2025
- Value
- £3,249,824
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Unique Assembly LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.