Official UK procurement notice
WINDOW REPLACEMENT WORKS — UK public procurement notice
Authority: York St John University (Education)
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: Delivery location not published
Published estimate £200,000£200,000 inc. VAT · 1 value update
Submissions closed 15 Sept 2025
Contract term 6 mostarts 17 Nov 2025
What is being bought
Published requirement descriptionThe University seeks to engage suppliers capable of delivering innovative and high-quality solutions tailored to meet the specific needs of this project for the replacement of single glazed windows with modern, energy efficient units in our Ripon Wing building. The expectation is that this exercise will establish a collaborative partnership that enhances efficiency, sustainability, and value for money while aligning with the strategic objectives of the University.
The vision of the project is the replacement of existing “crittal” windows and timber frames with a solution sympathetic to the historic nature of the building and its surroundings, matching existing glazing patterns where possible. This includes existing access doors and high-level emergency egress doors. A section of historic stained glass in an existing window will need to be retained within any new solution. The work is to be carried out in a single continuous operation unless a timetabling conflict dictates otherwise.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Windows%2C-doors-and-related-items./4K54493A97
To respond to this opportunity, please click here:
Read the full description (52 more characters)
https://neupc.delta-esourcing.com/respond/4K54493A97
How the procedure runs: This will encompass a 2-stage procedure. Stage 1 will see an ITT asking for possible solutions (this document) as the University is yet to decide on a final specification for this work. The University invites creativity at this stage and is open to different solutions being proposed to meet our needs. As the solution may not be more…
entirely fully formed at this point, we anticipate that pricing will only be indicative but nonetheless will be reasonable and evidence-based for what is being described. The University will evaluate all the solutions proposed in Stage 1. Depending on the solutions offered, bidders may be asked to submit samples of materials or to attend in person to clarify their solution. These may not be essential for all solutions, however. Bidders who are awarded less than 50% in the Stage 1 scoring, will not be invited to participate in Stage 2 and the University will draft a final, definitive specification at this point. The University will notify bidders promptly if they will not be asked to participate in this tender any further. The evaluation scoring and weighting may need to be modified at this point accordingly. If the nature of the final specification justifies modifying the anticipated timescales for the tender, they also may be modified at this point. The University will then issue a revised ITT, with a definitive specification asking for firm and finalised pricing. The University will only invite selected bidders who have participated in Stage 1 to submit proposals in Stage 2.
CPV: Installation of door and window frames · Installation of doors and windows and related components · Window frames · Windows · Windows, doors and related items
The lotProcurement structure
single lot · value publishedLot #1Lot 1CancelledPublished value£200,000
- Value
- £200,000 exc. VAT · £200,000 inc. VAT
44221000 Windows, doors and related items44221100 Windows44221110 Window frames45421100 Installation of doors and windows and related components45421110 Installation of door and window frames
What it takes to win
Evaluation split and conditions of participation as published — the tender pack may add moreHow bids were scored
Published sub-criteria (6)
- Quality of proposed solution — 60
- Methodology and technical merit — 30
- Quality of proposed solution — 60
- Methodology and technical merit — 30
- Indicative pricing — 10
- Indicative pricing — 10
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Nov 2025, 16:06 GMT
- Last source update
- 3 Nov 2025, 16:06 GMT
- Award evaluation window
- Submission end — 3 Oct 2025, 23:59 BST
- Authority reference
TEN033- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0587f6Find a Tender
- How it runs
This will encompass a 2-stage procedure. Stage 1 will see an ITT asking for possible solutions (this document) as the University is yet to decide on a final specification for this work. The University invites creativity at this stage and is open to different solutions being proposed to meet our needs. As the solution may not be entirely fully formed at this point, we anticipate that pricing will only be indicative more…
but nonetheless will be reasonable and evidence-based for what is being described. The University will evaluate all the solutions proposed in Stage 1. Depending on the solutions offered, bidders may be asked to submit samples of materials or to attend in person to clarify their solution. These may not be essential for all solutions, however. Bidders who are awarded less than 50% in the Stage 1 scoring, will not be invited to participate in Stage 2 and the University will draft a final, definitive specification at this point. The University will notify bidders promptly if they will not be asked to participate in this tender any further. The evaluation scoring and weighting may need to be modified at this point accordingly. If the nature of the final specification justifies modifying the anticipated timescales for the tender, they also may be modified at this point. The University will then issue a revised ITT, with a definitive specification asking for firm and finalised pricing. The University will only invite selected bidders who have participated in Stage 1 to submit proposals in Stage 2.
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Expression of interest (EOI)
- 15 Sept 2025, 10:00 BST
- Submission deadline
- 15 Sept 2025, 10:00 BST
- Clarification deadline
- 15 Aug 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
7 published dates · Europe/London- Tender notice published14 Aug 2025, 14:06 BST
- Clarification questions by15 Aug 2025, 10:00 BST
- Expressions of interest by372 days ago15 Sept 2025, 10:00 BST
- Submission deadline372 days ago15 Sept 2025, 10:00 BST
- Award decision expected by353 days ago3 Oct 2025, 23:59 BST
- Latest notice published322 days ago3 Nov 2025, 16:06 GMT
- Contract starts309 days ago17 Nov 2025, 00:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 3 Nov 2025 | CancelledWhile the submissions we received were valid and responsive, we have determined that they do not align sufficiently with the specific outcomes and strategic objectives we were aiming to achieve. |
Notice history
6 events · 2 releases on Find a Tender · since 14 Aug 2025- Procurement termination notice published3 Nov 2025, 16:06 GMTUK12
- Published value updated3 Nov 2025, 16:06 GMT
- Status changed to cancelled3 Nov 2025, 16:06 GMT
- Procurement method changed3 Nov 2025, 16:06 GMT
- Buyer details updated3 Nov 2025, 16:06 GMT
- Tender notice published14 Aug 2025, 14:06 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to Tender Stage 1 (Invitation to Participate)
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender