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Published 1 Feb 2022, 12:18 GMT

Official UK procurement notice

WHHT - Security Services · UK public procurement notice

Official notice

Authority: West Hertfordshire Teaching Hospitals NHS Trust (Central government)

ServicesRestricted procedureSME suitable
Published estimate£9,500,000≈ £1.9m / year24.2% below published estimate
Submissions closed 4 Mar 2022awarded 6 Jun 2023
Awarded to CROWN SECURITY SOLUTIONS LIMITED
Contract term 5 yrsends 30 Nov 2027 · extension options published · starts 1 Dec 2022

What is being bought

Published requirement description

The West Hertfordshire Teaching Hospitals NHS Trust ("WHHT", "the Authority") sought to procure its Security Service across its mixed multi-site, multi stakeholder portfolio. The initial 5 year contract will have a commencement date of 1 July 2023. <br/><br/>The Security Service provision will be made up of the following sub-services: <br/><br/>1. Security incidents and security service requests;<br/>2. Security patrols;<br/>3. Dedicated security personnel;<br/>4. Liaison with the Authority’s LSMS;<br/>5. Escorting duties;<br/>6. Disaster and emergency response;<br/>7. incident reporting;<br/>8. Crime prevention;<br/>9. Police liaison;<br/>10. Reporting and administration;<br/>11. Authority staff matters and awareness;<br/>12. Monitoring and supervision; and<br/>13. Security Desk.

CPV: Security services

The lotProcurement structure

single lot · value published
Lot #1The objectives of this procurement were as follows:AwardedRenewal 5 yrsPublished value£9,500,000

The objectives of this procurement were as follows:<br/>1. The provision of the Security Service which is supportive of, and enhance the diverse core services associated with, the Authority’s property portfolio;<br/>2. Provision of a quality Security Service which represents value for money without compromising on quality and service delivery;<br/>3. A transparent service provision in terms of both task delivery and cost;<br/>4. The provision of continuity of service, processes, systems and procedures across all properties;<br/>5. A consistent service delivery across the Authority’s diverse property portfolios;<br/>6. A partnership approach with the Authority’s other outsourced and directly delivered FM contracts that deliver an integrated FM service provision;<br/>7. A Security Service which understands the explicit and implicit needs and values of the Authority;<br/>8. A collaborative approach to service delivery which interfaces with the Authority’s other FM service providers; <br/>9. A service provider and supply chain members that can effectively manage multi-site stakeholder expectations; and<br/>10. The provision of a flexible service delivery model, that considers the potential change in property footprint scheduled throughout the duration of the contract.<br/><br/>The Authority has appointed a Service Provider who can deliver the above objectives within a healthcare environment, and who will embrace and work in partnership with the Authority and its wider stakeholders, tenants and clients, so future aspirations can be exceeded.<br/><br/>Furthermore, the Authority required a Service Provider that appreciates that expectations and priorities of the Security Service are unique to each type of property, and thus are expected to adopt an approach that is property specific, proactive and responsive.<br/><br/>The Authority’s Car Parking Service was procured as a separate tender to this Security Service tender. An interface agreement will govern the terms of any interface issues between both contracts.<br/><br/>The Watford General Hospital may be subject to potential redevelopment during the contract.

Contract period: 1 Dec 2022 – 30 Nov 2027 (5 yrs)
Delivery: East of England
Extensions: Option to extend for a further 2 year period (in 1 year increments) totalling a potential maximum term of 7 yearsSecond stage: up to 6 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Commercial: 40%
Published award criteria (2)
  • Quality: 60
  • Commercial: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
1 Feb 2022, 12:18 GMT
Last source update
7 Jun 2023, 12:23 BST
Authority reference
T/12-21/1160
FTS notice number
2023/S 000-016121
Classification (CPV)
Security services
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-031194 Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Tender documents are also served through a separate tool: http://health.atamis.co.uk ↗

Submission deadline
4 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Mar 2022 → 7 Jun 2023 · 4 dates
  1. Submission deadline
    4 Mar 2022, 12:00 GMT
  2. Invitations to tender expected
    11 Apr 2022, 00:00 BST
  3. Contract starts
    1 Dec 2022
  4. Notice published
    7 Jun 2023, 12:23 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Jun 2023, 12:23 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £7,200,0001 contract exc. VAT
Bids received 31 from SMEs
Contracts signed 1latest 6 Jun 2023
Awarded toValueDateStatus
CROWN SECURITY SOLUTIONS LIMITEDSME£7,200,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic1——

Contracting authority & participating public bodies

West Hertfordshire Teaching Hospitals NHS Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Watford General Hospital, Vicarage Road, Watford, East of England, WD18 0HBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.