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Published 2 Aug 2021, 14:05 BST

Official UK procurement notice

Website Development & Maintenance Framework Agreement

Official notice

Authority: Highlands and Islands Enterprise·Consortium: 3 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: Scotland (UKM6)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 26 Oct 2021awarded 21 Dec 2021
Next notice expected 22 Sept 2021

What is being bought

Published requirement description

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE.

We are seeking a suitably qualified and experienced supplier to maintain our existing site infrastructure and support planning, design and delivery of all future development enhancements and upgrades, including either incorporating the remaining sites or redeveloping on a new instance of Umbraco.

They will therefore be required to have the capabilities and capacity to support us through entire project lifecycles including provision of individual/s who are experienced Umbraco and Microsoft developers.

Not all projects within this framework will be new builds, however, all websites in scope will require further development and maintenance work throughout the framework period. Sites may be added/removed as and when required.

The Framework will commence on 1st January 2022 and be for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework, with the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

The initial 3 year budget currently available to deliver this service is between GBP350k and GBP450k (excluding VAT), however we anticipate that the total value of services that may be provided under the Framework during its whole term may be up to GBP900k.

  • Recurrence: HIE reserves the right to re-tender for these services upon termination of the Framework or at the end of the Framework period, including any extension period.

CPV: IT services: consulting, software development, Internet and support · World wide web (www) site design services

How this framework works

From the published notice
Places
up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1The contract has been awarded under a Framework Agreement to a single supplier and…AwardedRenewal

The contract has been awarded under a Framework Agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an “as required” basis only.

This Framework is being procured for Highlands and Islands Enterprise (HIE) own use and on behalf of Wave Energy Scotland (WES) and any other Contracting Authority wholly or partly under the control of or funded by HIE or WES at any point during the term of this Framework (subject to case-by-case approval by HIE).

The Framework will be non-exclusive i.e. HIE and any other Contracting Authority entitled to make use of the Framework each reserves the right, in certain circumstances, to procure out with the Framework, as and when required.

See Tender documentation for full details. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: HIE may, on giving reasonable written notice from time to time, review the Services covered by the Framework and may remove Services or add new Services of the same or similar nature including: (i) where one or more of the participating Contracting Authorities requires the Services in respect of websites run by them other than those specified in this Scope of Requirements, (ii) where one or more of the Contracting Authorities requires the creation of new websites, (iii) where changes to available technology permit improvements or supplements to the functionality of any website run by one or more of the Contracting Authorities, (iv) where changes to available technology mean that one or more of the Contracting Authorities considers that it would benefit from additional Services of a similar character to the Services, and/or (v) where one or more of the Contracting Authorities requires additional Services as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. · It is expected that these services will be required from end of December 2021 or early January 2022 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.Variant bids: not allowed
72413000 World wide web (www) site design services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 35%Environmental: 5%
Published sub-criteria (6)
  • Management & Delivery Methodology: 20%
  • Management & Delivery Team: 15%
  • Risks and Challenges: 5%
  • Timeline Project: 20%
  • price: 35%
  • Sustainability: 5%
Published award criteria (8)
  • Umbraco & Microsoft Developers: Pass/Fail
  • Cyber Security: Pass/Fail
  • Management & Delivery Methodology: 20%
  • Management & Delivery Team: 15%
  • Risks and Challenges: 5%
  • Sustainability: 5%
  • Timeline Project: 20%
  • Price: 35%
Conditions of participation2
  • Suitability

    Not applicable to this procurement exercise.

  • Condition of participation
    no text published
    Minimum: 4B.5 It is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, the types and minimum levels of insurance indicated below: Professional Risk Indemnity - GBP 5 million for each and every claim Emplo…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “Website Development & Maintenance Framework Agreement” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · HIE reserves the right to re-tender for these services upon termination of the Framework or at the end of the Framework period, including any extension period.

First published
2 Aug 2021, 14:05 BST
Last source update
22 Dec 2021, 09:05 GMT
Award evaluation window
26 Oct 2021 – …
Authority reference
FTS005
FTS notice number
2021/S 000-031998
Classification (CPV)
IT services: consulting, software development, Internet and supportWorld wide web (www) site design services
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-02cf75 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The contract will include Key Performance Indicators (KPI's) and Service Levels which can be found within the Tender documentation.

Review and risk notes
Review procedure

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: As detailed in our tender documentation, we anticipate the total value of services that may be provided under the Framework, during its whole term, may be up to GBP900k. Consequently, this is the figure that has been used in II.1.7 & V.2.4. (SC Ref:676115)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk/ ↗

Appointment period ends
26 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
26 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

22 Sept 2021 → 22 Dec 2021 · 4 dates
  1. Next notice expected
    22 Sept 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    26 Oct 2021, 12:00 BST
  3. Bids opened
    26 Oct 2021, 12:00 BST
  4. Notice published
    22 Dec 2021, 09:05 GMT

Notice history

5 events · 3 releases on Find a Tender · since 23 Sept 2021
  1. Status changed to active
    23 Sept 2021, 16:25 BST
  2. Procurement method changed
    23 Sept 2021, 16:25 BST
  3. Deadline published: 26 Oct 2021, 12:00 BST
    23 Sept 2021, 16:25 BST
  4. Buyer details updated
    23 Sept 2021, 16:25 BST
  5. Status changed to complete
    22 Dec 2021, 09:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 55 from SMEs
Contracts signed 1latest 21 Dec 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 031998-2021-FTS0005-1

    Signed
    21 Dec 2021
    Value
    £900,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad5——

Contracting authority & participating public bodies

2 public bodies on the notice

Highlands and Islands Enterprise

Contracting authorityRegional or local agency/officeEconomic affairs 313 An Lòchran, 10 Inverness Campus, Inverness, Scotland, IV2 5NAContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Inverness Sheriff Court and Justice of the Peace CourtReview body InvernessContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.