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Published 27 Aug 2026, 16:32 BST

Official UK procurement notice

Water Hygiene Safety & Maintenance Services

Official notice

Authority: University of Exeter (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Architecture & Engineering (71) Delivery: South West (UKK)
Published estimate£1,000,000≈ £333k / year · £1,200,000 inc. VAT
Submissions closed 25 Sept 2026
Contract term 3 yrsends 25 Oct 2029 · up to 25 Oct 2031 with extensions · starts 26 Oct 2026

What is being bought

Published requirement description

The University of Exeter requires the monitoring, testing, inspection and maintenance of water systems for the control of legionella bacteria across the estate in accordance with the recommendations of the current legionella risk assessments. The parameters and performance requirements for this will be detailed in the legionella risk assessments and will be in accordance with HSG 274 Part 2 where applicable.

  • No preliminary market engagement: Common services

CPV: Mechanical engineering services · Technical inspection and testing services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£1,000,000
Contract period: 26 Oct 2026 – 25 Oct 2029 (3 yrs) · up to 25 Oct 2031 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: 2 x 12 month extension options
71333000 Mechanical engineering services71630000 Technical inspection and testing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Aug 2026, 16:32 BST
Last source update
27 Aug 2026, 16:32 BST
Award evaluation window
Submission end – 12 Oct 2026
Authority reference
UOE/2026/164
FTS notice number
2026/S 000-081938
Latest notice
Tender notice (UK4)
Classification (CPV)
Mechanical engineering servicesTechnical inspection and testing services
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-06ee00 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
25 Sept 2026, 12:00 BST
Clarification deadline
17 Sept 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

27 Aug 2026 → 26 Oct 2026 · 5 dates
  1. Tender notice published58 days ago
    27 Aug 2026, 16:32 BST
  2. Clarification questions by38 days ago
    17 Sept 2026, 14:00 BST
  3. Submission deadline30 days ago
    25 Sept 2026, 12:00 BST
  4. Award decision expected by12 days ago
    12 Oct 2026, 23:59 BST
  5. Today
    25 Oct 2026
  6. Contract startsin 1 day
    26 Oct 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    27 Aug 2026, 16:32 BST
    UK4

Contracting authority & participating public bodies

University of Exeter

Contracting authorityPublic authority - sub-central government GB-PPON: PZYG-2396-XCRZ Northcote House, Exeter, South West, EX4 4QHContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender