Find a TenderAwarded
Published 26 Sept 2023, 15:11 BST

Official UK procurement notice

Water and Waste Water Billing Services

Official notice

Authority: Scottish Government (Central government)

Framework agreementGoodsOpen procedure
Framework ceiling (notional)£280,000,000framework ceiling, not attributable revenue
Submissions closed 27 Oct 2023awarded 7 Feb 2024
Framework period 3 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

Framework for Water and Waste Water Billing Services for the Scottish Public Sector and Third Sector organisations. The duration of the

framework agreement will be for three years with the option to extend for a further twelve month period.

  • Recurrence: March 2027

CPV: Billing system · Water distribution and related services

How this framework works

From the published notice
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
Framework period
3 yrs from 1 Apr 2024

The lotProcurement structure

single lot · value published
Lot #1The framework agreement is for Water and Waste Water Billing ServicesAwardedRenewal 3 yrsPublished value£280,000,000
Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: Scotland · Scotland
Extensions: A one year contract extension optionVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Technical: 50%
  • price: 50%
Published award criteria (2)
  • Technical: 50
  • Price: 50
Conditions of participation3
  • Suitability

    For SPD Statement 4C.6: Bidders will be required to hold a water and sewerage services licence granted under the Water Services etc. (Scotland) Act 2005.

    Responses to Question 4.C.6 will be evaluated as a “Pass” or “Fail”. Tenderers who do not hold an licence will not achieve a “Pass” for this question and will not be considered further.

  • Economic & financial standing

    SPD 2D.1 & 2D.1.1 Please list the details of any proposed subcontractors you intend to use.

    SPD 2D.1.2 Please provide a separate SPD response for each subcontractor.

    For SPD Statement 4B.1.1: Tenderers will be required to have a minimum "general" yearly turnover of 70,000,000 GBP. The figure is considered to be below 1 x the annual contract value of the framework.

    The reason for this requirement is that the contractor will be required to pay the water wholesaler for wholesale water in advance of consumption.

    SPD Statements 4B.5.1a & 4B.5.1b and 4B.5.2: It is a requirement that tenderers hold or can commit to obtain prior to the commencement of any

    subsequently awarded contract the types of insurance indicated below:

    SPD Statement 4B.5.1a: Professional Risk Indemnity Insurance in the sum of not less than 5,000,000 GBP for any 1 incident and unlimited in total

    SPD Statement 4B.5.1b: Employers Liability Insurance 5,000,000 GBP (in accordance with any legal obligation for the time being in force)

    SPD Statement 4B.5.2: Public Liability Insurance in the sum of not less than 10,000,000 GBP for any 1 incident and unlimited in total

    Bidders who do not currently have or cannot commit to obtaining the levels of Insurance requested may be excluded from the procurement process. In event of award of a Framework, Scottish Government will seek proof that these Insurance provisions have been fully complied with.

  • Technical & professional ability

    Minimum level(s) of standards required:

    SPD statement 4.C.4 - Bidders should confirm they have (or have access to) relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that the systems in place allow to pay subcontractors through the supply chain promptly and effectively. Bidders must also provide:

    a. evidence of your standard payment terms

    b. evidence at least 95% payment on time of valid invoices,

    OR

    c. can provide an improvement plan to drive timely progress towards 95% payment on time of valid invoices.

    Responses to Q4.C.4 will be evaluated as a “Pass” or “Fail”. Tenderers who do not achieve a “Pass” for this question will not be considered further.

    SPD Statement 4C.7: Bidders will be required to demonstrate knowledge of the climate emergency and the impact of their organisation, including their organisation’s own scope 1 and 2 emissions. Accepted evidence to include but is not limited to: A completed copy of the Bidder ‘priority contract’ Climate Change Plan Template, including the bidder’s calculated scope 1 and 2 carbon emissions and their planned projects and actions to reduce their carbon emissions.

    SPD Statement 4D.1: Bidders will be required, by the framework commencement date, to demonstrate that they have controls in place to mitigate against cyber-attacks and ensure continuity of service; this may be demonstrated by accreditation to applicable standards such as ISO 27001, ISO 223…

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Water and Waste Water Billing Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · March 2027
First published
26 Sept 2023, 15:11 BST
Last source update
6 Mar 2024, 09:43 GMT
Award evaluation window
27 Oct 2023 – …
Authority reference
SP-23-07
FTS notice number
2024/S 000-007138
Classification (CPV)
Billing systemWater distribution and related services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0403e3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: The Framework Agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire & Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register, voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations and departments of UK Government facilities operating in Scotland. Information about Scottish Public Bodies is available at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at: http://www.scotland.gov.uk/Topics/Government/Procurement For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Social considerations will be taken into account in this procurement. See procurement documents. The successful Contractor is expected to work with the Authority to achieve, through the Contractor's performance of the Framework Agreement and its call-off contracts, sustainable procurement goals deriving from the Procurement Reform (Scotland) Act 2014 (the Act), the Scottish Government's Procurement Strategy and, as relevant, the Procurement Strategies of other Public Bodies using the Framework. In terms of the Act, Community Benefits include benefits in the form of: training and recruitment opportunities; the availability of sub-contracting opportunities and other benefits that improve the economic, social or environmental wellbeing within a public body's area whilst a contract is being performed. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ (SC Ref:757486)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
27 Oct 2023, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 Oct 2023, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Oct 2023 → 29 Apr 2024 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    27 Oct 2023, 11:00 BST
  2. Bids opened
    27 Oct 2023, 11:00 BST
  3. Notice published
    6 Mar 2024, 09:43 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST
  5. Bids must remain valid until
    29 Apr 2024, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    6 Mar 2024, 09:43 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 1
Contracts signed 1latest 7 Feb 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 007138-2024-SP-23-07-1

    Signed
    7 Feb 2024
    Value
    £320,000,000
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic0——

Contracting authority & participating public bodies

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 4 Atlantic Quay, 70 York St, Glasgow, Scotland, G2 8EAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff Court and Justice of the Peace CourtReview body Edinburgh

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.