Official UK procurement notice
Water and Waste Water Billing Services
Authority: Scottish Government (Central government)
What is being bought
Published requirement descriptionFramework for Water and Waste Water Billing Services for the Scottish Public Sector and Third Sector organisations. The duration of the
framework agreement will be for three years with the option to extend for a further twelve month period.
- Recurrence: March 2027
CPV: Billing system · Water distribution and related services
How this framework works
From the published notice- Places
- up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
- Framework period
- 3 yrs from 1 Apr 2024
The lotProcurement structure
single lot · value publishedLot #1The framework agreement is for Water and Waste Water Billing ServicesAwardedRenewalPublished value£280,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 50%
- price: 50%
Published award criteria (2)
- Technical: 50
- Price: 50
- Suitability
For SPD Statement 4C.6: Bidders will be required to hold a water and sewerage services licence granted under the Water Services etc. (Scotland) Act 2005.
Responses to Question 4.C.6 will be evaluated as a “Pass” or “Fail”. Tenderers who do not hold an licence will not achieve a “Pass” for this question and will not be considered further.
- Economic & financial standing
SPD 2D.1 & 2D.1.1 Please list the details of any proposed subcontractors you intend to use.
SPD 2D.1.2 Please provide a separate SPD response for each subcontractor.
For SPD Statement 4B.1.1: Tenderers will be required to have a minimum "general" yearly turnover of 70,000,000 GBP. The figure is considered to be below 1 x the annual contract value of the framework.
The reason for this requirement is that the contractor will be required to pay the water wholesaler for wholesale water in advance of consumption.
SPD Statements 4B.5.1a & 4B.5.1b and 4B.5.2: It is a requirement that tenderers hold or can commit to obtain prior to the commencement of any
subsequently awarded contract the types of insurance indicated below:
SPD Statement 4B.5.1a: Professional Risk Indemnity Insurance in the sum of not less than 5,000,000 GBP for any 1 incident and unlimited in total
SPD Statement 4B.5.1b: Employers Liability Insurance 5,000,000 GBP (in accordance with any legal obligation for the time being in force)
SPD Statement 4B.5.2: Public Liability Insurance in the sum of not less than 10,000,000 GBP for any 1 incident and unlimited in total
Bidders who do not currently have or cannot commit to obtaining the levels of Insurance requested may be excluded from the procurement process. In event of award of a Framework, Scottish Government will seek proof that these Insurance provisions have been fully complied with.
- Technical & professional ability
Minimum level(s) of standards required:
SPD statement 4.C.4 - Bidders should confirm they have (or have access to) relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that the systems in place allow to pay subcontractors through the supply chain promptly and effectively. Bidders must also provide:
a. evidence of your standard payment terms
b. evidence at least 95% payment on time of valid invoices,
OR
c. can provide an improvement plan to drive timely progress towards 95% payment on time of valid invoices.
Responses to Q4.C.4 will be evaluated as a “Pass” or “Fail”. Tenderers who do not achieve a “Pass” for this question will not be considered further.
SPD Statement 4C.7: Bidders will be required to demonstrate knowledge of the climate emergency and the impact of their organisation, including their organisation’s own scope 1 and 2 emissions. Accepted evidence to include but is not limited to: A completed copy of the Bidder ‘priority contract’ Climate Change Plan Template, including the bidder’s calculated scope 1 and 2 carbon emissions and their planned projects and actions to reduce their carbon emissions.
SPD Statement 4D.1: Bidders will be required, by the framework commencement date, to demonstrate that they have controls in place to mitigate against cyber-attacks and ensure continuity of service; this may be demonstrated by accreditation to applicable standards such as ISO 27001, ISO 223…
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Water and Waste Water Billing Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · March 2027
- First published
- 26 Sept 2023, 15:11 BST
- Last source update
- 6 Mar 2024, 09:43 GMT
- Award evaluation window
- 27 Oct 2023 – …
- Authority reference
SP-23-07- FTS notice number
2024/S 000-007138- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0403e3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: The Framework Agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire & Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register, voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations and departments of UK Government facilities operating in Scotland. Information about Scottish Public Bodies is available at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at: http://www.scotland.gov.uk/Topics/Government/Procurement For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Social considerations will be taken into account in this procurement. See procurement documents. The successful Contractor is expected to work with the Authority to achieve, through the Contractor's performance of the Framework Agreement and its call-off contracts, sustainable procurement goals deriving from the Procurement Reform (Scotland) Act 2014 (the Act), the Scottish Government's Procurement Strategy and, as relevant, the Procurement Strategies of other Public Bodies using the Framework. In terms of the Act, Community Benefits include benefits in the form of: training and recruitment opportunities; the availability of sub-contracting opportunities and other benefits that improve the economic, social or environmental wellbeing within a public body's area whilst a contract is being performed. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ (SC Ref:757486)
How it was run
Official notice- Appointment period ends
- 27 Oct 2023, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 27 Oct 2023, 11:00 BST
Timeline
27 Oct 2023 → 29 Apr 2024 · 5 dates- Admission / appointment period endsperiod end, not a bid countdown27 Oct 2023, 11:00 BST
- Bids opened27 Oct 2023, 11:00 BST
- Notice published6 Mar 2024, 09:43 GMT
- Contract starts1 Apr 2024, 00:00 BST
- Bids must remain valid until29 Apr 2024, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Mar 2024, 09:43 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 007138-2024-SP-23-07-1
- Signed
- 7 Feb 2024
- Value
- £320,000,000
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Scottish Water Business StreamFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.