Official UK procurement notice
W137077 Address Service · UK public procurement notice
Authority: NHS Business Services Authority (Central government)
What is being bought
Published requirement descriptionThe NHSBSA require an address lookup service to support the NHS Jobs Service.
The purpose of the proposed contract is to provide a comprehensive address data management service that will integrate with the existing NHS Jobs platform. The supplier will provide, maintain, and validate a high-quality, reliable address dataset to ensure accurate, efficient, and inclusive address lookup and job location search functionalities
- The authority expects to re-tender this requirement around 1 Apr 2027, 23:59 BST.
CPV: Address book making software package · Boat-location and public address system · Compiling software packages · IT services: consulting, software development, Internet and support · Information technology services · Public address systems · Software consultancy services · Software package and information systems · Software supply services · Software-related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
- Economic & financial standing
PSQ Part 3A of Conditions of Participation will be evaluated as set out in the Tender documents.
- Technical & professional ability
PSQ Part 3A of Conditions of Participation will be evaluated as set out in the Tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Solution for Postcode Conversion into Geo Coordinates: See Tender Documents.
- Audit Trail User Activity: See Tender Documents.
- Integration: See Tender Documents
- Disaster recovery, business continuity and exit: See Tender Documents
- IT Support and Service Management: See Tender Documents
- Long Term Solution: See Tender Documents
- Approach to Autocomplete: See Tender Documents
- Proof of Concept: See Tender Documents
- Level of Customisation Support Available: See Tender Documents
- Implementation: See Tender Documents
- Social Value: See Tender Documents
- Price: See Tender Documents
- Economic & financial standing
PSQ Part 3A of Conditions of Participation will be evaluated as set out in the Tender documents.
- Technical & professional ability
PSQ Part 3A of Conditions of Participation will be evaluated as set out in the Tender documents.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Apr 2027
- First published
- 9 Jul 2025, 17:18 BST
- Last source update
- 24 Mar 2026, 16:35 GMT
- Award evaluation window
- Submission end – 17 Sept 2025
- Authority reference
C343164- FTS notice number
2025/S 000-038749- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055c62Find a Tender- Contract terms summary
Invoices submitted to [email protected]
In exchange for the Deliverable, the Supplier must invoice the Buyer for the charges in the Order Form.
All charges:
- exclude VAT, which is payable on provision of a valid VAT invoice; and
- include all costs and expenses connected with the supply of Deliverables.
The Buyer must pay the Supplier the charges:
- within 30 days beginning with the day on which an invoice is received by the Buyer in respect of the sum, or
- if later, the day by which the payment falls due in accordance with the invoice, subject to the invoice being verified as valid and undisputed.
A Supplier invoice is only valid if it:
- includes the minimum required information set out in Section 88(7) of the Procurement Act 2023;
- includes all appropriate references including the Purchase Order Number and other details reasonably requested by the Buyer; and
- includes a detailed breakdown of Deliverables which have been delivered.
If there is a dispute between the Parties as to the amount invoiced, the Buyer shall pay the undisputed amount. The Supplier shall not suspend the provision of the Deliverables unless the Supplier is entitled to terminate the Contract for a failure to pay undisputed sums in accordance with clause 11.6. Any disputed amounts shall be resolved through the dispute resolution procedure detailed in clause 35.
The Buyer may retain or set-off payment of any amount owed to it by the Supplier under this Contract or any other agreement between the Supplier and the Buyer if notice and reasons are provided.
The Supplier must ensure that all Subcontractors are paid, in full:
- within 30 days beginning with the day on which an invoice is received by the Buyer in respect of the sum; or
- if later, the date by which the payment falls due in accordance with the invoice, subject to the invoice being verified as valid and undisputed.
If the invoice is not paid in accordance with the timescales in clause 5.7, the Buyer can publish the details of the late payment or non-payment.
Where any invoice does not conform to the Buyer’s requirements set out in clause 5.4, or the Buyer disputes the invoice, the Buyer shall notify the Supplier without undue delay and the Supplier shall promptly issue a replacement invoice which shall comply with such requirements.
How it was run
Official notice- Submission deadline
- 26 Aug 2025, 16:00 BST
- Clarification deadline
- 12 Aug 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Interested parties must register an interest and access the procurement documents via health-family.force.com/s/Welcome ↗ (search opportunities using system reference C343164).
Follow the instructions to register an interest and once registered, Suppliers will be able to view and access the full Tender Documentation.
Timeline
9 Jul 2025 → 24 Mar 2026 · 8 dates- Tender notice published9 Jul 2025, 17:18 BST
- Clarification questions by12 Aug 2025, 16:00 BST
- Submission deadline26 Aug 2025, 16:00 BST
- Award decision expected by17 Sept 2025, 23:59 BST
- Contract starts377 days ago14 Oct 2025, 00:00 BST
- Assessment summaries sent362 days ago29 Oct 2025
- Standstill ends346 days ago13 Nov 2025, 23:59 GMT
- Latest notice published216 days ago24 Mar 2026, 16:35 GMT
Notice history
8 events · 5 releases on Find a Tender · since 9 Jul 2025- Tender notice published9 Jul 2025, 17:18 BSTUK4
- Tender notice published31 Jul 2025, 13:50 BSTUK4
- Deadline moved to 26 Aug 2025, 16:00 BST31 Jul 2025, 13:50 BST+22 days · was 4 Aug 2025, 16:00 BST
- Contract award notice published4 Nov 2025, 12:13 GMTUK6
- Status changed to complete4 Nov 2025, 12:13 GMT
- Contract award notice published4 Nov 2025, 12:17 GMTUK6
- Contract signature expected14 Nov 2025, 23:59 GMTscheduled
- Contract details notice published24 Mar 2026, 16:35 GMTUK7
Published amendments (1)
Extension to tender submission deadline.
Routine re-releases (5)
- 2025-07: 2 releases · 9 Jul 2025, 31 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Data8Address Service17 Nov 2025 – 16 Nov 2027 · up to 16 Nov 2029Extensions: 2 x 12 month extension options · Options: Contingency built in to value to allow for further customisation if required. (This was set at 20% of the original tender bid value). · Amended: estimated contract start dates updated | £111,100 | 15 Oct 2025standstill to 13 Nov 2025 | Standstill |
| Data8 | £92,600 † | — | Awarded |
Contracts
W137077 Address Service · Data8
- Signed
- 25 Feb 2026
- Value
- £92,600
- Period
- 25 Feb 2026 – 24 Feb 2028 · up to 24 Feb 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 month optional extensions available. The value detailed in this notice includes the extensions
2 agreed KPIs: Availability -API Uptime · Performance Response Time
- Availability -API Uptime, Performance measure - The solution must be available 99.9% of the time 24 hours a day, 365 days a year for both UK and world-wide users excluding planned Service Downtime agreed with the Authority as part of the maintenance schedule KPI Threshold - ≥ 99.9% monthly Measurement period - monthly
- Performance Response Time, KPI Performance Measure- The solution must process 95% of all requests with an average response time of 100 milliseconds or less, The solution must process a minimum 65-70 requests per second (4000 Per Minute) with potential to scale further. KPI Threshold - Average 100ms for 95% of requests. 65-70 requests per second 4000 per minute
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the noticeOfficial documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender