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Official procurement procedure

Voluntary ex ante transparency notice for the Supply of Ceremonial and Parade Headwear - Caps and Specialist

Caps
Hats and headgear
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Leidos Supply: "Voluntary ex ante transparency notice for the Supply of Ceremonial and Parade Headwear - Caps and Specialist". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityLeidos SupplyScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Leidos Supply
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Leidos Supply. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5.1Bids / Report
5.9% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 40 active published awards; 17 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityLeidos Supply
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published25 Jun 2021, 22:45 BST
Last source update25 Jun 2021, 22:45 BST
Recurring procurementNot published
ClassificationCaps, Hats and headgear
Delivery area
UK
OCIDocds-h6vhtk-02c091
What is being bought
Team Leidos are proud to be delivering the logistics commodities and services transformation (LCS(T)) Delivery partner contracts (LCS (T)/0001 dated 16.4.2015) on behalf of the UK Ministry of Defence (the ‘Prime Contract’). Delivery of other parts of the LCS(T) contract are delivered by Leidos Europe Ltd (LEL) and other partners (together ‘Team Leidos’). This requirement is subject to the EU Public Procurement Regulations and respective advertising action.
What changed
From the official release history
  1. Status changed to complete
    25 Jun 2021, 22:45 BST
  2. Official notice release published
    25 Jun 2021, 22:45 BST
  3. Buyer information updated
    25 Jun 2021, 22:45 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The Defence Clothing Team, which forms part of Leidos Supply Ltd intends to award a framework agreement to Try & Lilly Ltd for The Supply of Ceremonial and Parade Headwear — Caps and Specialist on behalf of the UK MOD. This requirement covers non-protective headwear, caps and specialist items. The total estimated total value for this framework will be £11,400,000.00, with a total maximum term framework agreement of 7 years (5 + 2 Option Years).
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    25 Jun 2021, 22:45 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 25 Jun 2021, 00:00 BST · £11,400,000
Commercial outcome and competition
Awards
Try & Lilly Ltd
Not published · Not published · active
Contracts
The Supply of Ceremonial and Parade Headwear - Caps and Specialist
£11,400,000 · signed 25 Jun 2021, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Leidos Supply

Contracting authority GB-FTS-144
View buyer profile

  • Leidos Supply
    buyer

    Monarch Court, 8 The Brooms, Emersons Green, Bristol, UK
    emil.karmazyn@leidos.com

  • Leidos Supply Limited
    reviewBody

    8 Monarch Court, Bristol, BS16 7FH

  • Try & Lilly Ltd
    supplier

    Liverpool, UK

  • UK has no body responsible for appeals or mediation procedures
    mediationBody

    N/A
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleFurther to being informed by our incumbent supplier of Ceremonial headwear (Caps) that they would be ceasing production, and would no longer be in a position to support this range of items, Leidos Supply Ltd intends to award a maximum term framework agreement of 7 years (5 + 2 Years) to Try & Lilly Ltd. There is a need to ensure continuity of supply for the goods in question, that are deemed essential by our Customer, and as such Leidos Supply Ltd will be looking to award a framework under Regulation 32(2) (C) of the Public Contract Regulations 2015, which allows for the use of the negotiated procedure without prior publication “insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.” The subject matter of this framework is very technical/ specialist, and as such, there is a genuine lack of compliant competition within the ceremonial headwear market. This was confirmed during the previous tender, concluded in 2019, which resulted in only two bidders being able to meet the minimum technical standard required. One of these was the incumbent for this range (who has now ceased trading in this market), and the other being Try & Lilly Ltd. On this basis, it would also be appropriate to refer to Regulation 32(2) (B) (ii) of the Public Contract Regulations 2015, which allows for the use of the negotiated procedure without prior publication “where the works, supplies or services can be supplied only by a particular economic operator” where “competition is absent for technical reasons”. This Framework will have a maximum term of 7 years (5 + 2 Years), which is considered justifiable in that the subject matter of the framework (Ceremonial Headwear) is deemed technical/ specialist and due to this, any future supplier of this range will require a significant initial investment, which includes, but is not limited to the expansion of premises, the purchase of machinery, and the employment of new staff or upskilling of existing members of staff. This initial investment would be prohibitive for suppliers should the term of the framework be only for 4 years, as this investment would be disproportionate to the profit a supplier would expect to make on a framework of this term. In light of this, Leidos Supply Ltd intends to utilise Regulation 33 (3) of the Public Contract Regulations 2015, which states that the term of a framework agreement may exceed 4 years, “in exceptional cases, justified in particular by the subject – matter of the framework agreement.”