Find a TenderAwarded

Published 21 Jul 2023, 15:35 BST

Official UK procurement notice

Video Management System · UK public procurement notice

Official notice

Authority: University of Dundee (Education)

ServicesOpen procedureSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Scotland (UKM71)

Awarded value£900,000published contract · exc. VAT

Submissions closed 23 Aug 2023awarded 2 Nov 2023

Awarded to Panopto EMEA Ltd

Contract term 3 yrsends 16 Oct 2026 · extension options published · starts 16 Oct 2023

What is being bought

Published requirement description

The University of Dundee seeks to procure a SaaS-based Video Management System to cater to the growing demand for producing, storing, and publishing rich video content across its diverse range of activities. The primary focus of this system will be to support education, with key requirements centred around the production of engaging learning content, lecture capture, and delivering a captivating media experience for students. However, the selected platform will also serve as a comprehensive video solution for the entire university community, empowering staff, and students to create and engage with high-quality video-based content.

Further details within specification of requirements

CPV: Software package and information systems · System, storage and content management software development services

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal 3 yrs

Contract period: 16 Oct 2023 – 16 Oct 2026 (3 yrs)

Delivery: Scotland

Extensions: Option to extend for 7 x 12 months on each contract anniversary thereafter (up to a maximum of 10 years total).Variant bids: not allowed

48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published award criteria (2)

Quality: 80
Price: 20

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 21 Jul 2023, 15:35 BST
Last source update: 22 Nov 2023, 14:36 GMT
Award evaluation window: 23 Aug 2023 – …
Authority reference: UoD-SYS115-TC-2023
FTS notice number: 2023/S 000-034567
Classification (CPV): Software package and information systemsSystem, storage and content management software development services
Delivery area: Scotland (UKM71)
Official registry OCID: ocds-h6vhtk-03e468 Find a Tender

Publisher note: (SC Ref:749678)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 23 Aug 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 23 Aug 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

23 Aug 2023 → 22 Nov 2023 · 4 dates

Submission deadline
23 Aug 2023, 12:00 BST
Bids opened
23 Aug 2023, 12:00 BST
Contract starts
16 Oct 2023, 00:00 BST
Notice published
22 Nov 2023, 14:36 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
22 Nov 2023, 14:36 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £900,0001 contract exc. VAT

Bids received 55 from SMEs

Contracts signed 1latest 2 Nov 2023

Awarded to	Value	Date	Status
Panopto EMEA LtdSME	£900,000 †	—	Awarded

Contracts

Contract 034567-2023-UoD-SYS115-TC-2023-1 · Panopto EMEA LtdSME
Signed
2 Nov 2023
Value
£900,000
Period
… – 16 Oct 2026
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic · 5 from abroad	5	—	—

Contracting authority & participating public bodies

University of Dundee

Contracting authorityEducationBody governed by public lawEducation Procurement, 3rd Floor, Tower Building, Nethergate, Dundee, Scotland, DD1 4HNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Dundee Sheriff Court and Justice of the Peace CourtReview body Dundee

Bidders & participating suppliers

1 commercial party on the notice

Panopto EMEA LtdAwarded supplier 1 Old Street Yard, London, London, EC1Y 8AFContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria