Find a TenderAwarded
Published 19 Apr 2023, 14:25 BST

Official UK procurement notice

Vessel Traffic Service (VTS) System Tender

Official notice

Authority: BELFAST HARBOUR COMMISSIONERS

GoodsNegotiated procedure with prior call for competition
Published estimate£9,000,000exc. VAT
Submissions closed 31 May 2023awarded 28 Mar 2024

What is being bought

Published requirement description

This contract relates to the supply of a Vessel Traffic Services (VTS) system (software and any necessary supporting hardware, e.g. Radar, AIS, VHF Radio, Environmental Sensors, Device Communications, Network connectivity, Server based infrastructure). The service includes full project life cycle [Design > Build > Test > Train parallel operation and implementation as well as post implementation support and maintenance.

CPV: Industry specific software package

The lotProcurement structure

single lot · value published
Lot #1The aim of this project is to replace the current VTS system and supporting…AwardedPublished value£9,000,000

The aim of this project is to replace the current VTS system and supporting infrastructure (software and hardware), with the latest technologies providing for real time data and enterprise-wide integration. The aim is to replace the current VTS system infrastructure [ Atlas VTS 9760]. The successful bidder will be required to integrate its solution to the current shipping system [Saab Technologies Klein Port -PMIS], to deliver the necessary functional requirements and BI/Analytics capability. The system will also provide for remote access and mobile device capability.

The new VTS solution will operate as an on-premise solution, including the use of web-based technologies. The solution BHC is acquiring and implementing includes the following:

  • The Bidder will provide a solution meeting the following IALA standards, recommendations, and guidelines:

IALA S1040 Vessel Traffic Services,

R0128 (V-128) Operational and technical performance of VTS systems,

G1111 Preparation of operational and technical performance requirements for VTS systems.

  • The bidder will provide a comprehensive, mature, fully supported VTS software solution. The software will be wide ranging and capable of accepting, storing, processing, displaying, and reporting data from multiple sources.
  • The Bidder will deliver a fully functional VTS Centre providing employees with the latest presentation technologies within a suitable ergonomic environment.
  • The Bidder will provide a solution that delivers maximum Radar coverage, accuracy, and reliability across proposed sites. The solution will ensure redundancy and offer enhanced tracking and ship representation. The solution will meet IALA Guideline 1111(3) minimum criteria (advanced level).
  • The Bidder will provide a solution that delivers the full functionality of AIS allowing for maximum AIS coverage, accuracy and reliability across proposed sites. The solution will ensure redundancy and offer future proofed digital communications.
  • The Bidder will provide a solution that delivers maximum VHF Radio coverage, accuracy, and reliability across proposed sites.
  • The Bidder will provide a solution that delivers Environmental Sensor coverage, accuracy, and reliability across proposed sites.
  • The Bidder will ensure redundancy and limited single point of failure across all proposed sites.
  • The Bidder will provide a solution that has potential to integrate with existing CCTV or provide specific CCTV, allowing for the monitoring of vessels on berths.
  • The Bidder will provide a solution that delivers highly available connectivity between all communications devices, which is future proofed and compatible with emerging digital communications systems.
  • The Bidder will specify an IT Infrastructure solution/specification that ensures high performance communication between a primary VTS site and secondary / DR VTS sites.
  • The Bidder will provide a solution that complies with best practice non-functional requirements of Data Compliance, Storage, Recovery, Access Control and Cyber Security.
  • The Bidder will provide a solution that has the potential to Integrate with existing VTS, Port Management applications, devices, and technologies.
  • The Bidder will provide a solution where data migration from existing VTS, Port Management applications, devices, and technologies is possible.
  • The Bidder will provide comprehensive options for the maintenance and support of all associated services.
Delivery: Northern Ireland · Belfast Harbour Estate
Extensions: The contract entered into by BHC will be for an initial 10 (ten) year period. BHC shall have the option, acting at its discretion, to extend on an annual basis on 5 (five) subsequent occasions of 12 (twelve) months each time, up to a maximum total period of 15 (fifteen) years.Second stage: up to 4 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    As specified in the Pre-Qualification Questionnaire

Legal form for consortia
Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
Shortlisting
As set out in the Pre-Qualification Questionnaire

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 Apr 2023, 14:25 BST
Last source update
24 Apr 2024, 19:33 BST
FTS notice number
2024/S 000-013369
Classification (CPV)
Industry specific software package
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03c20f Find a Tender
Contract terms summary

As set out in the tender and contract documentation.

Contract terms
Performance terms

The conditions applicable to the contract are set out in the Pre-Qualification Questionnaire and tender documents.

Review and risk notes
Review procedure

BHC incorporated a 10 calendar day standstill period at the point information on the award of the contract was communicated to all bidders. The standstill period provided time for unsuccessful bidders to challenge the award decision before the contract was entered into.

Publisher note: This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the negotiated procedure with a prior call for competition (Regulation 47). Bidders who wish to participate in this procurement are required to provide details of their contact point, together with an email address and telephone number upon downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. All tender submissions and related documents must be submitted via email to [email protected] . Only tender submissions and related documents submitted via email to [email protected] will be considered by BHC for the award of the contract. The costs of responding to this notice and participation in the process (including any and all negotiations) will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. Subject to a sufficient number of compliant responses being received, BHC intends (according to the process described in the Pre-Qualification Questionnaire) to invite a maximum of the 4 highest scoring bidders, following evaluation of PQQ responses, to the invitation to negotiate stage of this process, provided that BHC, acting at its discretion, reserves the right to invite less than 4 bidders to negotiate. Where there is a tie for 4th place, all bidders in 4th place will be invited to negotiate. For the purposes of this exercise, a tie for 4th place is deemed to occur where two or more bidders have identical scores

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
31 May 2023, 17:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
180 days from the deadline
Deposits and guarantees

BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.

Detailed submission instructions & authority contactsFrom official release

Belfast Harbour Commissioners, Harbour Office, Corporation Square, Belfast, BT1 3AL, United Kingdom. NUTS code: UKN0. [email protected], www.belfast-harbour.co.uk ↗

Timeline

31 May 2023 → 24 Apr 2024 · 3 dates
  1. Submission deadline
    31 May 2023, 17:00 BST
  2. Invitations to tender expected
    21 Jun 2023, 00:00 BST
  3. Notice published
    24 Apr 2024, 19:33 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    24 Apr 2024, 19:33 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Contracts signed 1latest 28 Mar 2024

1 further award records carry no date or value.

Contracts

  • Contract 013369-2024-1 · supplier not published

    Signed
    28 Mar 2024
    Value
    —
    Status
    active

Contracting authority & participating public bodies

BELFAST HARBOUR COMMISSIONERS

Contracting authorityPort-related activities Harbour Office,Corporation Square, BELFAST, Northern Ireland, BT13ALContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of Justice in Northern IrelandReview body Belfast

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria