Official UK procurement notice
Vending Solutions 2024 · UK public procurement notice
Authority: NHS Supply Chain (NHS & healthcare)
What is being bought11 lots · detail below
Published requirement descriptionNHS Supply Chain: Food seeked to establish a Non-exclusive Framework Agreement for the supply of Vending Solutions to Trusts within the NHS (the "Customer(s)"). via the Direct Route covering products from the following categories:
Cold Drinks, Snacks and Confectionery Vending Machines, Chilled Food Vending Machines, Hot Food Vending Machines, Hot Beverage Machines, Coffee Shop Solutions, Ward Beverage Trolleys, Water Dispensers, Reverse Vending, Smart Technology & Shop Solutions, Maintenance and Service.
The awarded suppliers will be responsible for the supply (as a result of re-opening of competition or direct award) who will deliver and manage Vending Solutions into the NHS and its Trusts for their catering needs.
It is anticipated that in the first 18 months the value of the Framework Agreement will be in the region of £9,750,000. This is based on the Trusts currently using the NHS Supply Chain: Food's framework.
For the full 48 month term (if extended) the anticipated value of the Framework Agreement will be in the region of £26,000,000.
CPV: Drinking-water piping · Food, beverages, tobacco and related products · Installation services of beverage-processing machinery · Machinery for food, beverage and tobacco processing and associated parts · Vending machines · Vending-machine ingredients · Water coolers
How this framework works
From the published notice- Bids received
- 21 bids on the busiest of 9 lots · 31 suppliers appointed
Lots and requirements (11)Procurement structure
11 lots · 9 with a published value · evaluation weights differ by lotEvery one of these 3 lots carries the same published figure, £3,900,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Cold Drinks, Snacks and Confectionery Vending MachinesAwardedRenewalPublished value£6,500,000
This lot will cover Cold drinks, Snacks and Confectionery Vending Machines including but not limited to Cold Drinks Vending Machines, Snacks Vending Machines, Cold Drinks & Snacks Combination Vending Machines and Iced Drinks Vending Machines.
The value for the first 18 months is anticipated to be £2,437,500 and £6,500,000 for the full 48 months (if extended).
Lot #2Chilled & Hot Food Vending MachinesAwardedRenewalceiling above
This lot will cover Chilled & Hot Food Vending Machines Including but not limited to Chilled Food Vending Machines, Chilled Food refrigerated pods/lockers, Hot Food Vending Machines, Hot Soup Server and Ambient Food Pods/Lockers.
The value for the first 18 months is anticipated to be £1,462,500 and £3,900,000 for the full 48 months (if extended).
Lot #3Hot Beverage MachinesAwardedRenewalPublished value£5,720,000
This lot will cover Hot Beverage Machines Including but not limited to Instant Coffee
Machines. Bean to Cup Coffee Machines, Pod/Sachet Coffee Machines and Hot Beverage
Accessories.
The value for the first 18 months is anticipated to be £2,145,000 and £5,720,000 for the full 48 months (if extended).
Lot #4Coffee Shop SolutionsAwardedRenewalPublished value£780,000
This lot will cover Coffee Shop Solutions Including but not limited to Hospital Own Brand Coffee Shops and Branded Franchise Coffee Shops.
The value for the first 18 months is anticipated to be £292,000 and £780,000 for the full 48 months (if extended).
Lot #5Ward Beverage TrolleysAwardedRenewalceiling above
This lot will cover Ward Beverage Trolleys.
The value for the first 18 months is anticipated to be £1,462,500 and £3,900,000 for the full 48 months (if extended).
Lot #6Water DispensersAwardedRenewalPublished value£780,000
This lot will cover Water Dispensers Including but not limited to Bottle Fed Water Cooler, Plumbed Water Dispensers, Water Bottle Filling Station, Bagged Water Coolers, Plumbed Water Fountain, Multi-Temperature Water Dispensers and Hot Water Boilers.
The value for the first 18 months is anticipated to be £292,500 and £780,000 for the full 48 months (if extended).
Lot #7Reverse VendingAwardedRenewalPublished value£260,000
This lot will cover Reverse Vending Including but not limited to Reverse Vending
Compactors.
The value for the first 18 months is anticipated to be £97,500 and £260,000 for the full 48 months (if extended)
Lot #8Smart Technology & Shop SolutionsAwardedRenewalPublished value£260,000
This lot will cover Smart Technology & Shop Solutions Including but not limited to Hospital Own Brand Smart Technology Shop, Branded Franchise Smart Technology Shops, Frictionless Retail, Unattended Retail Solutions and Accessories.
The value for the first 18 months is anticipated to be £97,500 and £260,000 for the full 48 months (if extended).
Lot #9Maintenance & ServiceAwardedRenewalceiling above
This lot will cover Maintenance & Service including but not limited to Vending Machines Servicing & Maintenance, Ward Beverage Trolley Service & Maintenance, Water Dispenser Servicing & Maintenance, Coffee Machine Servicing & Maintenance, Smart Technology and Shop Solution Service & Maintenance and Reverse Vending Servicing & Maintenance.
The value for the first 18 months is anticipated to be £1,462,500 and £3,900,000 for the full 48 months (if extended).
Lot #10Maintenance and ServicingPlannedLot estimate not published
The range includes but is not limited to the maintenance and servicing of vending equipment and solutions.
Lot #11Smart Technology Shops/MachinesPlannedLot estimate not published
The range includes but is not limited to smart technology which enables a self service retail solution.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Cold Drinks, Snacks and Confectionery Vending Machines | 60% | 30% | 10% | |
| 2 · Chilled & Hot Food Vending Machines | 60% | 30% | 10% | |
| 3 · Hot Beverage Machines | 60% | 30% | 10% | |
| 4 · Coffee Shop Solutions | 60% | 30% | 10% | |
| 5 · Ward Beverage Trolleys | 60% | 30% | 10% | |
| 6 · Water Dispensers | 60% | 30% | 10% | |
| 7 · Reverse Vending | 60% | 30% | 10% | |
| 8 · Smart Technology & Shop Solutions | 60% | 30% | 10% | |
| 9 · Maintenance & Service | 60% | 30% | 10% |
- Suitability
Applicants may bid for one, more than one or all lots and Applicants should refer to the Invitation to Tender for more information in respect of this.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself.
NHS Supply Chain: Food will share savings information in order to assist its customers with making informed procurement decisions. NHS Supply Chain: Food intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by the following eligible users:
- any NHS Trust;
- any other NHS entity;
- any government department, agency or other statutory body;
- any private sector entity active in the UK healthcare sector and/or
- any local authority will be able to utilise this Framework agreement to run further
competition with the written consent of NHS Supply Chain: Food in order to secure a direct contract.
Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used.
NHS Supply Chain: Food does not guarantee any level of purchase through the Framework and advises applicants that the Framework shall be established on a non-exclusive basis. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to …
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Vending Solutions 2024” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 30 Nov 2023, 13:57 GMT
- Last source update
- 17 Oct 2024, 16:00 BST
- Award evaluation window
- 26 Mar 2024 – …
- FTS notice number
2024/S 000-033629- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041e02Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Framework Agreement includes obligations with respect to contract performance for the successful supplier
- Review procedure
Precise information on deadline(s) for review procedures
Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as
amended)
Publisher note: Submission of expression of interest and procurement specific information: This procurement exercise will be conducted on the NHS Supply Chain eProcurement portal at https://nhssupplychain.app.jaggaer.com/ Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eProcurement portal using the URL https://nhssupplychain.app.jaggaer.com/ to access the portal. Please see instructions below on how to Express Interest and Intend to Respond: Selection Questionnaire 1. Once you have registered and logged in to Jaggaer, you will see a section called ‘Supplier Area’. Under this you will need to go to ‘ITTs open to All Suppliers’. In this section you will find an ITT titled ‘Vending Solutions’, click into this. 2. Once you have clicked into the ITT, click ‘Express Interest’ in the top right-hand corner. Once you have expressed interest in the ITT, a new option will appear titled ‘Intent to Respond’. You will need to click intend to respond to be able to fill in a response. 3. Once you have Expressed Interest and Intended to Respond to the ITT, this will now sit under ‘My ITTs’ in the Supplier Area and will no longer show under ‘ITTs Open to all Suppliers’. Lots Once you have registered and logged in to Jaggaer, you will see a section called ‘Supplier Area’. Under this you will need to go to ‘ITTs open to All Suppliers’. In this section you will find 9 ITTs which are the Lots for this Framework Agreement. The ITTs will have the following titles: Lot 1 - Cold Drinks, Snacks and Confectionery Vending Machines Lot 2 - Chilled & Hot Food Vending Machines Lot 3 - Hot Beverage Machines Lot 4 - Coffee Shop Solutions Lot 5 - Ward Beverage Trolleys Lot 6 - Water Dispensers Lot 7 - Reverse Vending Lot 8 - Smart Technology & Shop Solutions Lot 9 - Maintenance and Service Once you have clicked into your chosen Lot(s), click ‘Express Interest’ in the top right-hand corner. Once you have expressed interest in the ITT, a new option will appear titled ‘Intent to Respond’. You will need to click intend to respond to be able to fill in a response. Once you have Expressed Interest and Intended to Respond to the ITT, this will now sit under ‘My ITTs’ in the Supplier Area and will no longer show under ‘ITTs Open to all Suppliers’. Submission instructions for this procurement will be included within the Invitation to Tender document. Please ensure to download and read all documents contained within the Attachments area. Details of how to submit your response can be found within the Invitation to Tender document. For any technical help with the portal please contact: Tel: 0800 069 8630 or email: [email protected]
How it was run
Official notice- Appointment period ends
- 25 Mar 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 210 days from the deadline
- Bids opened
- 26 Mar 2024, 09:00 GMT
Timeline
15 Feb 2024 → 17 Oct 2024 · 4 dates- Next notice expected15 Feb 2024
- Admission / appointment period endsperiod end, not a bid countdown25 Mar 2024, 15:00 GMT
- Bids opened26 Mar 2024, 09:00 GMT
- Notice published17 Oct 2024, 16:00 BST
Notice history
4 events · 4 releases on Find a Tender · since 22 Feb 2024- Status changed to active22 Feb 2024, 16:40 GMT
- Procurement method changed22 Feb 2024, 16:40 GMT
- Deadline published: 25 Mar 2024, 15:00 GMT22 Feb 2024, 16:40 GMT
- Status changed to complete12 Jul 2024, 15:35 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Text24.11 | — | Air freight for goods will only be considered if a Force Majeure event has occurred, suppliers must gain written approval from NHS Supply Chain: Food to utilise air freight for the delivery of any goods into NHS Supply Chain or any of its customers. |
1 amendment published without a description.
Routine re-releases (4)
- 2023-11: 1 release · 30 Nov 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £3,900,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Cold Drinks, Snacks and Confectionery Vending Machines
- Signed
- 20 Jun 2024
- Value
- £6,500,000
- Status
- active
Chilled & Hot Food Vending Machines
- Signed
- 20 Jun 2024
- Value
- ceiling above
- Status
- active
Hot Beverage Machines
- Signed
- 20 Jun 2024
- Value
- £5,720,000
- Status
- active
Coffee Shop Solutions
- Signed
- 20 Jun 2024
- Value
- £780,000
- Status
- active
Ward Beverage Trolleys
- Signed
- 20 Jun 2024
- Value
- ceiling above
- Status
- active
Water Dispensers
- Signed
- 20 Jun 2024
- Value
- £780,000
- Status
- active
Reverse Vending
- Signed
- 20 Jun 2024
- Value
- £260,000
- Status
- active
Smart Technology & Shop Solutions
- Signed
- 20 Jun 2024
- Value
- £260,000
- Status
- active
Maintenance & Service
- Signed
- 20 Jun 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cold Drinks, Snacks and Confectionery Vending Machines | 21bids | — | — | — |
| 2 · Chilled & Hot Food Vending Machines | 15bids | — | — | — |
| 3 · Hot Beverage Machines | 20bids | — | — | — |
| 4 · Coffee Shop Solutions | 5bids | — | — | — |
| 5 · Ward Beverage Trolleys | 4bids | — | — | — |
| 6 · Water Dispensers | 14bids | — | — | — |
| 7 · Reverse Vending | 4bids | — | — | — |
| 8 · Smart Technology & Shop Solutions | 3bids | — | — | — |
| 9 · Maintenance & Service | 12bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- N/AMediation bodyReview body
Framework contractors & participating bidders
31 commercial parties on the notice- Alpine VendingFramework contractor
- Atlandtis & Co LtdFramework contractor
- BWT UK LtdFramework contractor
- Border Vending NW LtdFramework contractor
- Burlodge LtdFramework contractor
- Co-operative Group Food LimitedFramework contractor
- Compass Contract Services (UK) LtdFramework contractor
- Culligan (UK) LimitedFramework contractor
- E & R Moffat LtdFramework contractor
- Fairtrade Vending LtdFramework contractor
Show 21 more suppliers
- HeartCooked Ltd T/A ChefiestaFramework contractor
- JW vendingFramework contractor
- Jacobs Douwe Egberts GB LTD (Professional Division)Framework contractor
- LTT Vending T/A The Vending PeopleFramework contractor
- MIX&VENDFramework contractor
- Matthew Algie & Company LimitedFramework contractor
- NAIROBI COFFEE & TEA COMPANY LIMITED (THE)Framework contractor
- NESTLE UK LTDFramework contractor
- North West Vending LimitedFramework contractor
- Options Management LtdFramework contractor
- RHHallFramework contractor
- Refreshment Systems LimitedFramework contractor
- Selecta UK LtdFramework contractor
- Sv365 Technologies LtdFramework contractor
- THE PERK COMPANY LTDFramework contractor
- The FreshGround Coffee Service LLPFramework contractor
- Thirst Link (MGB) LimitedFramework contractor
- Treat & Smile Vending LimitedFramework contractor
- UK Vending LtdFramework contractor
- Unox UKFramework contractor
- Upton Group LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria