Official UK procurement notice
Vehicle Recovery and Repair Framework Agreement
Authority: The City of Edinburgh Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe Fleet and Workshop Services supply the maintenance provision for the Councils fleet of vehicles. It has been identified that roadside repair, recovery of broken down, or damage vehicles are to be placed onto a new Framework Agreement. The majority of these call outs will be for Heavy Goods Vehicles (HGVs) however the fleet is varied, and special consideration will need to be given to our minibus fleet, that carries vulnerable adults, and children.
Geographical Range will be within the City of Edinburgh Boundaries: Kirkliston, Ratho, South Queensferry, Joppa, up to and including the City Bypass, Balerno round to Hatton, there may be times when vehicles are out with these areas, these will be covered as well.
CPV: Breakdown and recovery services for buses · Breakdown and recovery services for cars · Breakdown and recovery services for commercial vehicles · Breakdown and recovery services for motor vehicles
How this framework works
From the published notice- Places
- up to 16 suppliers
Lots and requirements (4)Procurement structure
4 lots · no lot values published · a supplier may bid for at most 4 of them · same evaluation weights on every lotLot #1Cars and Vans(including cars small trailers, small and medium vans up to 3.5 tonnesCancelledRenewal
Roadside repair and recovery of broken down and damaged Cars and vans including cars, small trailers, small and medium vans up to 3.5tonnes. Additional information: The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Council area normally within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are exceptional circumstances causing a delay, e.g., severe weather conditions or geographical area.
Lot #2Light Goods Vehicles (including buses) up to 7.5 tonnesCancelledRenewal
Roadside repair and recovery of broken down or damaged light goods vehicles including all buses up to 7.5tonnes. Additional information: The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Council area normally within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are exceptional circumstances causing a delay, e.g., severe weather conditions or geographical area.
Lot #3Heavy Goods Vehicles exceeding 7.5 tonnesCancelledRenewal
Roadside repair and recovery of broken down and damaged Heavy Goods Vehicles exceeding 7.5tonnes. Additional information: The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Council area normally within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are exceptional circumstances causing a delay, e.g., severe weather conditions or geographical area.
Lot #4Plant including containers and tramsCancelledRenewal
Roadside repair and recovery of broken down or damaged plant including trams. Additional information: The Contractor will provide sufficient Recovery Operators to be able to attend the scene of a recovery anywhere in the Council area normally within 30 minutes in respect of light vehicle recovery and one hour for heavy vehicle recoveries of being notified unless there are exceptional circumstances causing a delay, e.g., severe weather conditions or geographical area.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- as per procurement docs: 100%
Published award criteria (2)
- as per procurement docs: 100
- Price: 0
- Economic & financial standing
This Section refers to Section B of Part IV of the SPD (Scotland).
Minimum: Part IV: Selection criteria - B: Economic and financial standing – Question 4B1a - Tenderers are required to have the following minimum “general” annual turnover for the last two financial years: a minimum “general” annual turnover of GBP 100,000 Where a Tenderer does not have an…
- “Vehicle Recovery and Repair Framework Agreement” is a framework: the contest is a place on its panel, up to 16 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Aug 2022, 11:50 BST
- Last source update
- 6 Apr 2023, 14:35 BST
- Award evaluation window
- 27 Feb 2023 – …
- Authority reference
CT0915- FTS notice number
2023/S 000-010186- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035a86Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
as per the tender specification
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: The Selection Criteria & Exclusion grounds assessment will be based on the answers provided in response to the SPD. The following SPD questions must be answered by tenderers noting the relating Statement of Requirements as per Appendix 2 in the Instructions to Tenderers: Parts I, II and III: All questions Part IV B:Questions 4B1a,4B4, 4B5b and 4B5c Part IV D: Question 4D1 It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all supply chain Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled (SC Ref:728600)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 27 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 27 Feb 2023, 12:00 GMT
Timeline
23 Aug 2022 → 31 May 2023 · 5 dates- Next notice expected23 Aug 2022, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown27 Feb 2023, 12:00 GMT
- Bids opened27 Feb 2023, 12:00 GMT
- Notice published6 Apr 2023, 14:35 BST
- Bids must remain valid until31 May 2023, 23:59 BST
Notice history
8 events · 5 releases on Find a Tender · since 4 Nov 2022- Published value updated to £560,0004 Nov 2022, 14:35 GMTwas £200,000
- Status changed to active4 Nov 2022, 14:35 GMT
- Procurement method changed4 Nov 2022, 14:35 GMT
- Deadline published: 30 Nov 2022, 12:00 GMT4 Nov 2022, 14:35 GMT
- Status changed to cancelled7 Dec 2022, 12:49 GMT
- Status changed to active19 Jan 2023, 10:57 GMT
- Deadline moved to 27 Feb 2023, 12:00 GMT19 Jan 2023, 10:57 GMT+89 days · was 30 Nov 2022, 12:00 GMT
- Status changed to cancelled6 Apr 2023, 14:35 BST
Routine re-releases (5)
- 2022-11: 1 release · 4 Nov 2022
- 2022-08: 1 release · 10 Aug 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
Dispute resolution & review bodies
- Sherriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Technical selection criteria