Official UK procurement notice
Vehicle Racking & Body Build Conversion Services
Authority: UK POWER NETWORKS (TRANSPORT) LIMITED
What is being bought3 lots · detail below
Published requirement descriptionUK Power Networks' chosen vehicle manufacturers/designated dealerships will deliver vehicles to the successful service provider(s), at whose premises the vehicle will be stored whilst the racking installation services are undertaken. Vehicles will then be delivered to UK Power Networks by the service provider upon completion of the works/services in accordance with times agreed.
There tender was split in to three Lots:
- Lot 1 - LCV Vans- Racking Conversion
- Lot 2 -LCV/HGV Body Builds Conversions
- Lot 3 - LCV/HGV Plastic Body Build Conversions
- The authority expects to re-tender this requirement around 3 Jun 2031, 23:59 BST.
- How the procedure runs: The document for this tender notice, including the Instructions to Tenderers, can be accessed via the following link: https://ukpowernetworks.sharepoint.com/:f:/s/ProcurementDocumentManagement/EhRvZx_oZ8xAg_5_1ayWAyEBeItJJuMGI_Uz-sv0_DUH3w High Level Information: The event will comprise of 2 stages as detailed below: Stage 1- Assessment of Condition of Participation: There are 32 question with evaluation method of "Pass/Fail". Tenderers are required to provide their responses to these questions set out in Appendix 2. Following the assessment of Stage 1, the shortlisted tenderers will be invited to take part in the RFP Event which will be conducted in UK Power Networks' Procurement Sourcing Platform. Stage 2- Balanced Score Card Assessment. This stage is split in to two sub-stages: substage 2.1 -Technical Assessment of written submissions - there are 23 technical question for tenderers to respond to. The questions will be scored based on scale of 0-10 (as further detailed in the ITT document). The criteria weighting for this sub-stage is 60% Stage 2- sub-stage 2.2- Commercial Assessment Assessment of Pricing Matrix, including BAFO submission- tenderers are required to complete Appendix 4 an submit as part of their RFP response. All prices will be evaluated with the overall lowest priced bid receiving the maximum score, and the remaining bids will be recorded as a descending percentage based on at he delta to the lowest score. This sub-stage also includes negotiation and submission of best and Final Offer (BAFO). The commercial scorings will be updated based on BAFO submission. The weighting for this sub stage is 40%. Draft Agreement and Final Contract- UK Power Networks has provided a Draft Agreement as part of the RfP pack. UK Power Networks does not envisage any changes to the Draft Agreement. All tenderers MUST confirm their acceptance of this Draft Agreement as part of their tender submission and provide a price which reflects the unamended Draft Agreement. This will be considered by UK Power Networks as the tenderer's Main Submission. If a tenderer cannot confirm acceptance of the unamended Draft Agreement because it believes that amendments to the Draft Agreement would contribute to an improvement in any of the following areas: • safety; • availability of resources; • flexibility or reliability of the service; • cost efficiency; or • improved methods of working, then a tenderer may propose suitable amendments by providing a marked-up copy of the Draft Agreement in Microsoft Word along with a price which reflects these amended terms. This will be named the "Alternative Submission". All proposed amendments in an Alternative Submission must clearly be shown in 'tracked changes' with a related explanation made as a 'comment' and is to be submitted as part of the Stage 2 response to this RfP via Procurement Sourcing Platform. UK Power Networks will decide, at its sole discretion, whether any proposed amendment to the Draft Agreement will be accepted. Where UK Power Networks accepts amendments to the Draft Agreement (which it is not obliged to do) it shall re-issue a single form of final Agreement to all tenderers taking into account those proposed amendments from tenderers which have been accepted by UK Power Networks. Tenderers must accept this re-issued final Agreement to be awarded a contract. Tenderers must confirm their pricing based on this re-issued final agreement.
CPV: Vehicle conversion and reconditioning services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Framework period
- 4 yrs · up to 6 yrs from 1 Jan 2026
Who may buy through it
London Power Networks plc
Eastern Power Networks plc
South Eastern Power Networks plc
UK Power Networks (Distribution System Operator) Limited
UK Power Networks (Operations) Limited
UK Power Networks Services (Contracting) Limited
UK Power Networks Services (Commercial) Limited
Published description of the framework
UK Power Networks is seeking to award a framework contract to one or more supplier for each Lot as per the requirements and details included within this Request for Proposal (RfP) package.
- Lot 1 - LCV Vans- Racking Conversion: UK Power Networks may choose to award contracts to both a primary and secondary provider (based on the scoring of the criteria in this RfP). Orders will first be placed with the primary provider; orders will be placed with the secondary provider only if the primary supplier is not able to deliver the requirement (for reasons of lead time, availability etc).
- Lot 2 -LCV/HGV Body Builds Conversions: UK Power Networks may choose to award Lot 2 -LCV/HGV Body Builds/Conversions: UK Power Networks may choose to award contracts to more than one supplier for different vehicle types within this Lot. The Lot is split into three, with separate providers for each DNO network area, EPN, SPN and LPN. Within each of these areas, contracts will be awarded to a primary and a secondary provider for each vehicle type, based on the scoring of the criteria in this RfP. Orders will be placed first with the primary provider; if the primary provider is not able to carry out these services within the time frame/lead time required in the order, the orders will then be placed with the secondary provider for that region. If the secondary provider is also not able to carry out these services within the required time frame/lead time, then UKPN will approach primary providers in the other DNO network regions and the order will be placed based on a combination of suitable lead time and price.
- Lot 3 - LCV/HGV Plastic Body Build Conversions: UK Power Networks may choose to award contracts to both a primary and secondary provider (based on the scoring of the criteria in this RfP). Orders will be placed first with the primary provider; orders will be placed with the secondary provider only if the primary supplier is not able to deliver the requirement (for reasons of lead time, availability etc).
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1LCV Vans- Racking Conversions: Please refer to Annex 1 for specification.AwardedRenewalPublished value£9,950,000
The successful service provider(s) shall provide racking and conversions for UK Power Networks' fleet (up to 36 tonnes), including all requisite goods, materials and equipment for installation. The racking must ensure safe and adequate storage for all tools.
Vehicle types for which conversions (non-exhaustive) may be required are listed below; however, this is not an exhaustive list:
- Jointers - Transit
o L3 H3 FWD
- Overhead Line - Transit
o L4 H3 RWD
- Fitter 'C' Spec - Transit
o L3 H3 RWD
- Civil Spec -Transit
o L3 H3 RWD
- UKPN VVC (2900 GVW)
o L1 H1 FWD
- UKPN VVD (2900 GVW)
o L1 H1 FWB
- DST Transit Custom (3200 GVW)
o L1 H1 FWD
For the purpose of this tender event, the tenderer is required to provide detailed pricing for three of these specifications, as set out in the Pricing Matrix at Appendix 4.
Lot 1 Projected Volumes - Overall Combined (indicative volumes are shared for information but with no commitment on the part of UK Power Networks)
2026 50
2027 50
2028 150
2029 150
2030 150
- Condition of participationshortlisting
As per detailed in PE1-0012-2025- RFP Instructions To Tenderer document.
Lot #2LCV / HGV Body Builds Conversions: Please refer to Annexes 2, 3 and 4.AwardedRenewalPublished value£1,563,000
The successful service provider(s) shall carry out commercial vehicle conversions, taking basic chassis and building custom bodies as required. The service provider(s) shall also supply and fit safety systems to adhere to "working at height" regulations.
Body builds/conversions apply to the following (non-exhaustive) list of vehicle types, however, for the purpose of this tender event, the tenderer is only required to provide detailed pricing for the three specifications set out in the Pricing Matrix - Appendix 4:
- MAN (4x4)18 tonne, single rear axle with rear mounted crane
- UNIMOG U530 16.5 tonne 4500 wheel- base with rear mounted crane
- Transit Tipper 3.5 tonne H1 L3 single cab rear wheel drive with drop side body tipper
- MAN 10 tonne box body with internal conversion (including cupboards and racking)
- Mercedes-Benz actros 26 tonne curtain sider,
- IVECO 7 tonne curtain sider with tail lift
Lot 2 Projected Volumes- Overall Combined (indicative volumes are shared for information but with no commitment on the part of UK Power Networks)
2026 0
2027 0
2028 10
2029 10
2030 10
- Condition of participationshortlisting
As per detailed in PE1-0012-2025- RFP Instructions To Tenderer document.
Lot #3LCV / HGV Plastic Body Build Conversions: Please refer to Annex 5AwardedRenewalPublished value£1,510,000
The successful service provider(s) shall carry out commercial vehicle conversions, taking basic types. Chassis and building custom bodies as required.
Plastic Body conversions apply to the following (non-exhaustive) list of the vehicle, for the purpose of this tender event, the tenderer is only required to provide detailed pricing for the 1 specification set out in the Pricing Matrix - Appendix 4:
- ISUZU 3.5 tonne pick-up truck (plastic body fabrication for installation on to pick-up truck, including cupboards and racking)
- Ford 3.5 tonne pick-up truck (plastic body fabrication for installation on to pick-up truck, including cupboards and racking)
Lot 3 Projected Volumes- Overall Combined (indicative volumes are shared for information but with no commitment on the part of UK Power Networks)
2026 10
2027 10
2028 10
2029 10
2030 10
- Condition of participationshortlisting
As per detailed in PE1-0012-2025- RFP Instructions To Tenderer document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Stage 2: substage 2.1- Technical Assessment of written submissions): 60%
- Stage 2: substage 2.2- Assessment of the Pricing Matrix: 40%
Published award criteria (2)
- Stage 2: substage 2.1- Technical Assessment of written submissions): Full Assessment details can be found in PE1-0012-2025- RFP Instructions Document.
- Stage 2: substage 2.2- Assessment of the Pricing Matrix: Full Assessment details can be found in PE1-0012-2025- RFP Instructions Document.
- Condition of participationshortlisting
As per detailed in PE1-0012-2025- RFP Instructions To Tenderer document.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Vehicle Racking & Body Build Conversion Services” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- London Power Networks plc Eastern Power Networks plc South Eastern Power Networks plc UK Power Networks (Distribution System Operator) Limited UK Power Networks (Operations) Limited UK Power Networks Services (Contracting) Limited UK Power Networks Services (Commercial) Limited
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 3 Jun 2031
- First published
- 3 Jun 2025, 17:05 BST
- Last source update
- 5 Nov 2025, 12:11 GMT
- Award evaluation window
- Submission end – 1 Oct 2025
- Authority reference
PE1-0012-2025- FTS notice number
2025/S 000-029638- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052bddFind a Tender
- How it runs
The document for this tender notice, including the Instructions to Tenderers, can be accessed via the following link:
ukpowernetworks.sharepoint.com/:f:/s/ProcurementDoc… ↗
High Level Information:
The event will comprise of 2 stages as detailed below:
Stage 1- Assessment of Condition of Participation: There are 32 question with evaluation method of "Pass/Fail". Tenderers are required to provide their responses to these questions set out in Appendix 2.
Following the assessment of Stage 1, the shortlisted tenderers will be invited to take part in the RFP Event which will be conducted in UK Power Networks' Procurement Sourcing Platform.
Stage 2- Balanced Score Card Assessment. This stage is split in to two sub-stages:
substage 2.1 -Technical Assessment of written submissions - there are 23 technical question for tenderers to respond to. The questions will be scored based on scale of 0-10 (as further detailed in the ITT document). The criteria weighting for this sub-stage is 60%
Stage 2- sub-stage 2.2- Commercial Assessment Assessment of Pricing Matrix, including BAFO submission- tenderers are required to complete Appendix 4 an submit as part of their RFP response. All prices will be evaluated with the overall lowest priced bid receiving the maximum score, and the remaining bids will be recorded as a descending percentage based on at he delta to the lowest score. This sub-stage also includes negotiation and submission of best and Final Offer (BAFO). The commercial scorings will be updated based on BAFO submission. The weighting for this sub stage is 40%.
Draft Agreement and Final Contract- UK Power Networks has provided a Draft Agreement as part of the RfP pack. UK Power Networks does not envisage any changes to the Draft Agreement.
All tenderers MUST confirm their acceptance of this Draft Agreement as part of their tender submission and provide a price which reflects the unamended Draft Agreement. This will be considered by UK Power Networks as the tenderer's Main Submission.
If a tenderer cannot confirm acceptance of the unamended Draft Agreement because it believes that amendments to the Draft Agreement would contribute to an improvement in any of the following areas:
- safety;
- availability of resources;
- flexibility or reliability of the service;
- cost efficiency; or
- improved methods of working,
then a tenderer may propose suitable amendments by providing a marked-up copy of the Draft Agreement in Microsoft Word along with a price which reflects these amended terms. This will be named the "Alternative Submission".
All proposed amendments in an Alternative Submission must clearly be shown in 'tracked changes' with a related explanation made as a 'comment' and is to be submitted as part of the Stage 2 response to this RfP via Procurement Sourcing Platform.
UK Power Networks will decide, at its sole discretion, whether any proposed amendment to the Draft Agreement will be accepted.
Where UK Power Networks accepts amendments to the Draft Agreement (which it is not obliged to do) it shall re-issue a single form of final Agreement to all tenderers taking into account those proposed amendments from tenderers which have been accepted by UK Power Networks.
Tenderers must accept this re-issued final Agreement to be awarded a contract.
Tenderers must confirm their pricing based on this re-issued final agreement.
How it was run
Official notice- Requests to participate (first stage)
- 8 Jul 2025, 16:00 BST
- Appointment period ends
- 8 Jul 2025, 16:00 BST
- Clarification deadline
- 17 Jun 2025, 23:59 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
AMENDMENT AS OF 05 JUNE 2025:
As part of the stage 1 - Condition of Participation, the tenderers are required to complete Appendix 2- PSQ- Condition of Participation in detail and submit to the following email address:
Tenderers also shall note that the invitation to RFP and the registration to UKPN's Procurement portal will be done following teh Stage 1 down selection process.
Timeline
3 Jun 2025 → 1 Jan 2026 · 8 dates- Tender notice published3 Jun 2025, 17:05 BST
- Clarification questions by17 Jun 2025, 23:59 BST
- Admission / appointment period endsperiod end, not a bid countdown8 Jul 2025, 16:00 BST
- Award decision expected by386 days ago1 Oct 2025, 23:59 BST
- Assessment summaries sent354 days ago3 Nov 2025
- Latest notice published352 days ago5 Nov 2025, 12:11 GMT
- Standstill ends342 days ago14 Nov 2025, 23:59 GMT
- Contract starts295 days ago1 Jan 2026
Notice history
5 events · 3 releases on Find a Tender · since 3 Jun 2025- Tender notice published3 Jun 2025, 17:05 BSTUK4
- Tender notice published5 Jun 2025, 10:07 BSTUK4
- Contract award notice published5 Nov 2025, 12:11 GMTUK6
- Status changed to complete5 Nov 2025, 12:11 GMT
- Contract signature expected15 Dec 2025, 23:59 GMTscheduled
Published amendments (1)
Amendment to the "Submission", Special instruction, made
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · LCV Vans- Racking Conversions: Please refer to Annex 1 for specification.2 awards | |||
| Modul - System LtdLCV Vans- Racking Conversion Services1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The initial term of the contract is 3 years. UK Power Networks may extend the contract on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance. · Options: The contracts are being awarded on a non-commitment basis and the values posted in the notice are only estimated values. Therefore, these values do not represent the exact value of the contracts being awarded. As detailed in the original tender documents, the types of vehicles stated under this lot for conversion are not the exhaustive list of vehicles. UK Power Networks may engage with the service provider to supply conversion services for different types within the lots as and when requested. | £3,781,312 | 21 Oct 2025standstill to 14 Nov 2025 | Standstill |
| Quality Industries Ltd T/A Qi Van SystemsLCV Vans- Racking Conversion Services1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The initial term of the contract is 3 years. UK Power Networks may extend the contract on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance. · Options: The contracts are being awarded on a non-commitment basis and the values posted in the notice are only estimated values. Therefore, these values do not represent the exact value of the contracts being awarded. As detailed in the original tender documents, the types of vehicles stated under this lot for conversion are not the exhaustive list of vehicles. UK Power Networks may engage with the service provider to supply conversion services for different types within the lots as and when requested. | £592,692 | 21 Oct 2025standstill to 14 Nov 2025 | Standstill |
| Lot 2 · LCV / HGV Body Builds Conversions: Please refer to Annexes 2, 3 and 4.4 awards | |||
| BEVAN MOTOR BODIES LIMITEDLCV/HGV Body Build Conversions1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The initial term of the contract is 3 years. UK Power Networks may extend the contract on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance. · Options: The contracts are being awarded on a non-commitment basis and the values posted in the notice are only estimated values. Therefore, these values do not represent the exact value of the contracts being awarded. As detailed in the original tender documents, the types of vehicles stated under this lot for conversion are not the exhaustive list of vehicles. UK Power Networks may engage with the service provider to supply conversion services for different types within the lots as and when requested. | £2,779,732 | 21 Oct 2025standstill to 14 Nov 2025 | Standstill |
| TGS (UK) LtdSMELCV/HGV Body Build Conversions1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The initial term of the contract is 3 years. UK Power Networks may extend the contract on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance. · Options: The contracts are being awarded on a non-commitment basis and the values posted in the notice are only estimated values. Therefore, these values do not represent the exact value of the contracts being awarded. As detailed in the original tender documents, the types of vehicles stated under this lot for conversion are not the exhaustive list of vehicles. UK Power Networks may engage with the service provider to supply conversion services for different types within the lots as and when requested. | £290,695 | 21 Oct 2025 | Awarded |
| OSBORNE MOTOR BODIES LIMITEDLCV/HGV Body Build Conversion1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The initial term of the contract is 3 years. UK Power Networks may extend the contract on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance. · Options: The contracts are being awarded on a non-commitment basis and the values posted in the notice are only estimated values. Therefore, these values do not represent the exact value of the contracts being awarded. As detailed in the original tender documents, the types of vehicles stated under this lot for conversion are not the exhaustive list of vehicles. UK Power Networks may engage with the service provider to supply conversion services for different types within the lots as and when requested. | £1,219,049 | 21 Oct 2025standstill to 14 Nov 2025 | Standstill |
| WESSEX VEHICLE SERVICES LIMITEDLCV/HGV Body Build Conversion1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The initial term of the contract is 3 years. UK Power Networks may extend the contract on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance. · Options: The contracts are being awarded on a non-commitment basis and the values posted in the notice are only estimated values. Therefore, these values do not represent the exact value of the contracts being awarded. As detailed in the original tender documents, the types of vehicles stated under this lot for conversion are not the exhaustive list of vehicles. UK Power Networks may engage with the service provider to supply conversion services for different types within the lots as and when requested. | £1,893,300 | 21 Oct 2025standstill to 14 Nov 2025 | Standstill |
| Lot 3 · LCV / HGV Plastic Body Build Conversions: Please refer to Annex 51 award | |||
| STRONG'S PLASTIC PRODUCTS LIMITEDLCV/HGV Plastic Body Build & Conversions1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: The initial term of the contract is 3 years. UK Power Networks may extend the contract on any number of occasions (up to a maximum extension period of two years in total), on giving the Contractor prior written notice in advance. · Options: The contracts are being awarded on a non-commitment basis and the values posted in the notice are only estimated values. Therefore, these values do not represent the exact value of the contracts being awarded. As detailed in the original tender documents, the types of vehicles stated under this lot for conversion are not the exhaustive list of vehicles. UK Power Networks may engage with the service provider to supply conversion services for different types within the lots as and when requested. | £1,672,873 | 21 Oct 2025standstill to 14 Nov 2025 | Standstill |
Contracting authority & participating public bodies
Framework contractors & participating bidders
7 commercial parties on the notice- BEVAN MOTOR BODIES LIMITEDFramework contractor
- MODUL-SYSTEM LIMITEDFramework contractor
- OSBORNE MOTOR BODIES LIMITEDFramework contractor
- QUALITY INDUSTRIES LIMITEDFramework contractor
- STRONG'S PLASTIC PRODUCTS LIMITEDFramework contractor
- TGS (UK) LTDFramework contractor
- WESSEX VEHICLE SERVICES LIMITEDFramework contractor
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender