Official UK procurement notice
VEHICLE MAINTENANCE CONTRACT 2026-2029 (2032)
Authority: Preston City Council (Local council)
Sectors: Repair & Maintenance (50) Delivery: UKNorth West (UKD45)
Published estimate£4,200,000≈ £1.4m / year · £5,040,000 inc. VAT
Submissions closed 23 Feb 2026awarded 8 May 2026
Award (standstill) to Preston Bus
Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2032 with extensions · starts 1 Oct 2026
What is being bought
Published requirement descriptionThis invitation to tender invites bids for the maintenance and repair of Preston City Councils fleet. The Contract must ensure all vehicles, plant and machinery remain operationally safe and compliant with all relevant legislation.
- No preliminary market engagement: No pre market engagement
CPV: Repair, maintenance and associated services of vehicles and related equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,200,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
See Portal documentation
- Technical & professional ability
See Portal documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (3)
- Price: Incl: Scheduled Maintenance Reactive Maintenance cost Cost of vehicle collection and delivery Fuel cost of collection and delivery service Roadside Assistance and Breakdown Recovery Valeting Parts On Cost New Vehicle Preparation Price Adjustment
- Quality: Incl: Provision of Service Required Depot Location and Facilities Vehicle collection and return Purchase of parts Added value Staff Training and Accreditation Sickness and Leave Contingency
- Social Value
Conditions of participation2
- Economic & financial standing
See Portal documentation
- Technical & professional ability
See Portal documentation
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Jan 2026, 18:41 GMT
- Last source update
- 8 May 2026, 17:38 BST
- Award evaluation window
- Submission end – 27 Mar 2026
- Authority reference
DN803606- FTS notice number
2026/S 000-004555- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06094eFind a Tender- Contract terms summary
See competition documents via procontract.due-north.com ↗
Review and risk notes
- Risks
See competition documents via procontract.due-north.com ↗
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 23 Feb 2026, 12:00 GMT
- Clarification deadline
- 10 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
19 Jan 2026 → 1 Oct 2026 · 8 dates- Tender notice published281 days ago19 Jan 2026, 18:41 GMT
- Clarification questions by259 days ago10 Feb 2026, 17:00 GMT
- Submission deadline247 days ago23 Feb 2026, 12:00 GMT
- Award decision expected by214 days ago27 Mar 2026, 23:59 GMT
- Assessment summaries sent173 days ago8 May 2026, 00:00 BST
- Latest notice published172 days ago8 May 2026, 17:38 BST
- Standstill ends161 days ago19 May 2026, 23:59 BST
- Contract starts27 days ago1 Oct 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 19 Jan 2026- Tender notice published19 Jan 2026, 18:41 GMTUK4
- Contract award notice published8 May 2026, 17:38 BSTUK6
- Status changed to complete8 May 2026, 17:38 BST
- Contract signature expected1 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £4,200,0001 award exc. VAT
Bids received 2
Named bidders 2published on the award notice
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Preston Bus1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2032Extensions: Original plus 3 years | £4,200,000 | 8 May 2026standstill to 19 May 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- wonPreston Bus · North West England
- did not winWoods Fleet Support · North West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- Preston BusAwarded supplier
- Woods Fleet SupportBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Competition document pack on The Chest
- Technical specifications Competition document pack on The Chest
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender