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Published 19 Jan 2026, 16:28 GMT

Official UK procurement notice

VEHICLE MAINTENANCE CONTRACT 2026-2029 (2032)

Official notice

Authority: Preston City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: North West (UKD45)
Published estimate£4,200,000≈ £1.4m / year · £5,040,000 inc. VAT
Submissions closed 23 Feb 2026
Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2032 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

This invitation to tender invites bids for the maintenance and repair of Preston City Councils fleet. The Contract must ensure all vehicles, plant and machinery remain operationally safe and compliant with all relevant legislation.

  • No preliminary market engagement: No pre market engagement

CPV: Repair, maintenance and associated services of vehicles and related equipment

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEVCSEPublished value£4,200,000
Contract period: 1 Oct 2026 – 30 Sept 2029 (3 yrs) · up to 30 Sept 2032 with extensionsValue: £4,200,000 exc. VAT · £5,040,000 inc. VAT
Delivery: North WestEligibility: SME eligibleVCSE eligible
Extensions: plus 3 years
50100000 Repair, maintenance and associated services of vehicles and related equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See Portal documentation

  • Technical & professional ability

    See Portal documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 60%Social value: 20%
Published award criteria (3)
  • Price: Incl: Scheduled Maintenance Reactive Maintenance cost Cost of vehicle collection and delivery Fuel cost of collection and delivery service Roadside Assistance and Breakdown Recovery Valeting Parts On Cost New Vehicle Preparation Price Adjustment
  • Quality: Incl: Provision of Service Required Depot Location and Facilities Vehicle collection and return Purchase of parts Added value Staff Training and Accreditation Sickness and Leave Contingency
  • Social Value
Conditions of participation2
  • Economic & financial standing

    See Portal documentation

  • Technical & professional ability

    See Portal documentation

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jan 2026, 16:28 GMT
Last source update
19 Jan 2026, 16:28 GMT
Award evaluation window
Submission end – 27 Mar 2026
Authority reference
DN
FTS notice number
2026/S 000-004500
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair, maintenance and associated services of vehicles and related equipment
Delivery area
North West (UKD45)
Official registry OCID
ocds-h6vhtk-060928 Find a Tender
Contract terms summary

See competition documents via procontract.due-north.com ↗

Review and risk notes
Risks

See competition documents via procontract.due-north.com ↗

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
23 Feb 2026, 12:00 GMT
Clarification deadline
10 Feb 2026, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

19 Jan 2026 → 1 Oct 2026 · 5 dates
  1. Tender notice published281 days ago
    19 Jan 2026, 16:28 GMT
  2. Clarification questions by259 days ago
    10 Feb 2026, 17:00 GMT
  3. Submission deadline247 days ago
    23 Feb 2026, 12:00 GMT
  4. Award decision expected by214 days ago
    27 Mar 2026, 23:59 GMT
  5. Contract starts27 days ago
    1 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    19 Jan 2026, 16:28 GMT
    UK4

Contracting authority & participating public bodies

Preston City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBPX-1479-ZXBR Preston City Council Town Hall, Preston, North West, PR1 2RLContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender