Official UK procurement notice
YPO 001302 Vehicle Hire, Lease, Purchase and Services Portal
Authority: Yorkshire Purchasing Organisation (Public body)
What is being bought4 lots · detail below
Published requirement descriptionYPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the provision of Vehicle Hire, Lease, Purchase & Services Portal. The Framework is designed to meet the needs of all public sector Contracting Authorities. There will be 4 Lots with a single supplier awarded to each. This will be a contractual arrangement with customers placing orders with the awarded supplier.
*Please note that Lot 4 was not awarded as part of this tender exercise due to insufficient submissions being available.
- The authority expects to re-tender this requirement around 17 Mar 2030, 23:59 GMT.
CPV: Repair and maintenance services · Software package and information systems · Transport equipment and auxiliary products to transportation · Transport services (excl. Waste transport)
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 4 bids on the busiest of 4 lots · 1 suppliers appointed
- Framework period
- 4 yrs from 9 Jul 2026
- Supplier levy on call-offs (max %)
0.75% of call-off value · This tender will have the following rebate applied -
Value of the contract - 0.75% payable.
Who may buy through it
Published description of the framework
The mechanism for this tender is to award one portal Supplier per Lot. This provides the customers with an option to Award without Competition. The customer chooses which Lot provides the outcome they wish to procure i.e. vehicle hire, vehicle lease, vehicle purchase or vehicle services. Each Lot provides very different end products/ services. The customer will have access to see what each Lot provider offers with regards to portal functionality prior to signing up. Additionally, full disclosure and transparency of how any associated costs and how they are charged will also be available in advance. The portal will provide a summary of Call-off options to meet each customers required specification i.e. customer requirement is - Hire of a small car, pick up in Leeds on 13th February = the portal provides suitable options which can align with the customer criteria. The customer rationale is to then select which is most advantageous (such as financially) while meeting all the specified needs. Other scenarios may include additional customised specification requirements i.e fixed racking in a vehicle lease or purchase option. The commitment from the customer is to sign up to use the portal for their requirements - vehicles/ services. The contract will be directly with the customer and the portal provider and the specification will be provided by the customer. Call off T&Cs have been developed to align with the Framework Lots supporting the differences of each Lot. It is understood that the industry drives a pricing structure that can change regularly. Upon signing up to use the Portal functionality the customer gains access to pricing options via an individual log on. Prices for this Framework Agreement will be provided on real time live pricing being provided via the supplier portal. The selection of pricing options and availability shown are in line with each customers criterion and will be priced accordingly. The customer can then choose the MAT option available at that time. YPO and its customers reserve the right to reject prices which are deemed unsustainable.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £100,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Vehicle Hire PortalAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to the procurement documents.
- Technical & professional ability
Please refer to the procurement documents.
Lot #2Vehicle Lease PortalAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to the procurement documents.
- Technical & professional ability
Please refer to the procurement documents.
Lot #3Vehicle Purchase PortalAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to the procurement documents.
- Technical & professional ability
Please refer to the procurement documents.
Lot #4Vehicle Service & Repair PortalAwardedceiling above
The source published no individual description for this lot.
- Economic & financial standing
Please refer to the procurement documents.
- Technical & professional ability
Please refer to the procurement documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality, Delivery & Customer Service: 60%
- Cost: 20%
- Social Value & Sustainability: 20%
Published award criteria (3)
- Cost: Value for Money 50% Supplier Pricing Transparency 50%
- Quality, Delivery & Customer Service: Customer Experience & System Delivery 20% Supply Chain 20% Enquires & Complaint Procedure 20% Cyber Security & GDPR 20% Business Continuity 20%
- Social Value & Sustainability: Environmental Sustainability 50% Equality & Diversity 50%
- Economic & financial standing
Please refer to the procurement documents.
- Technical & professional ability
Please refer to the procurement documents.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “YPO 001302 Vehicle Hire, Lease, Purchase and Services Portal” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- https://www.ypo.co.uk/about/customers/permissible-users
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 17 Mar 2030
- First published
- 25 Jun 2025, 16:26 BST
- Last source update
- 29 Sept 2026, 12:00 BST
- Award evaluation window
- Submission end – 25 Jun 2026
- Authority reference
001302- FTS notice number
2026/S 000-024703- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0553abFind a Tender- Contract terms summary
Please refer to the procurement documentation
- Risks
Please refer to the procurement documentation
How it was run
Official notice- Appointment period ends
- 17 Apr 2026, 12:00 BST
- Clarification deadline
- 1 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 0.75% of call-off value · This tender will have the following rebate applied -
Value of the contract - 0.75% payable.
YPO has implemented an electronic tendering tool to manage all procurements and communication with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers, and no hard copy Tender Responses will be received by YPO. All communications with YPO including the submission of Tender Responses will be conducted via -
Timeline
25 Jun 2025 → 29 Sept 2026 · 10 dates- Planning notice published25 Jun 2025, 16:26 BST
- Market engagement18 Jul 2025, 23:59 BST
YPO are looking to start premarket engagement for the provision of a Vehicle Hire, Lease, Purchase & Services Portal Framework.
The aim is to engage with suppliers by outlining a proposed structure (see description above). This is to explore the supplier market to identify if it can support this style of requirement. It is also to capture data and information in order to realign it to suit customers requirements while supporting the supplier market offerings, if required. Information may be shared or used in the creation of the new tender.
If you are interested in this opportunity a short questionnaire has been created to capture relevant information. We would appreciate you taking the time to complete this as comprehensively as possible.
Any expressions of interest, request for the questionnaire, responses or questions can be sent to [email protected] - FAO Michelle Wood - email heading 1302 Supplier Engagement Process.
After completing and returning the questionnaire should suppliers wish to engage further and have a Teams meeting this can be arranged by emailing us with a request to do so. Meetings will be limited to 30-minute sessions and are restricted to suppliers who can provide a portal solution.
In response to Q12, if you would be willing to offer a demo, please contact us as detailed above to arrange a meeting. Please note as part of the demonstration we would be looking at solutions that can cover some or all of the functions mentioned in Q3 but we are willing to explore any additional functions that are available.
If significant engagement is shown a follow up Webinar may be arranged with all suppliers that have contacted us throughout this period - date to be confirmed.
YPO intends to close the preliminary market engagement by the 18th July 2025.
YPO reserves the right to not commit to advertising this tender should. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant.
Please note that any information is being sought without prejudice and without commitment.
- Tender notice published212 days ago18 Mar 2026, 14:52 GMT
- Clarification questions by197 days ago1 Apr 2026, 23:59 BST
- Admission / appointment period ends182 days ago · period end, not a bid countdown17 Apr 2026, 12:00 BST
- Award decision expected by112 days ago25 Jun 2026, 23:59 BST
- Contract starts99 days ago9 Jul 2026, 00:00 BST
- Assessment summaries sent59 days ago18 Aug 2026, 00:00 BST
- Standstill ends48 days ago28 Aug 2026, 23:59 BST
- Latest notice published17 days ago29 Sept 2026, 12:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 25 Jun 2025- Preliminary market engagement notice published25 Jun 2025, 16:26 BSTUK2
- Tender notice published18 Mar 2026, 14:52 GMTUK4
- Status changed to active18 Mar 2026, 14:52 GMT
- Procurement method changed18 Mar 2026, 14:52 GMT
- Deadline published: 17 Apr 2026, 12:00 BST18 Mar 2026, 14:52 GMT
- Contract award notice published18 Aug 2026, 12:56 BSTUK6
- Status changed to complete18 Aug 2026, 12:56 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
- Contract details notice published29 Sept 2026, 12:00 BSTUK7
Routine re-releases (4)
- 2025-06: 1 release · 25 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£83,333,333 is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Vehicle Hire Portal1 award | |||
| GMP Drivercare LimitedSME14 Sept 2026 – 13 Sept 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase & Services Portal. | ceiling above | 18 Aug 2026 | Awarded |
| Lot 2 · Vehicle Lease Portal1 award | |||
| GMP Drivercare LimitedSME14 Sept 2026 – 13 Sept 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal. | ceiling above | 18 Aug 2026 | Awarded |
| Lot 3 · Vehicle Purchase Portal1 award | |||
| GMP Drivercare LimitedSME14 Sept 2026 – 13 Aug 2030Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal. | ceiling above | 18 Aug 2026 | Awarded |
| Lot 4 · Vehicle Service & Repair Portal1 award | |||
| supplier not published | — | 12 Aug 2026 | Awarded |
Contracts
All 3 of these contracts carry the same published figure, £83,333,333, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1. Vehicle Hire Portal · GMP Drivercare LimitedSME
- Signed
- 11 Sept 2026
- Value
- ceiling above
- Period
- 14 Sept 2026 – 13 Sept 2030
- Status
- active
- Options
- Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase & Services Portal.
5 agreed KPIs: Social Value 99% · Delivery and Quality Performance Reports 97% · Invoices - delivery and credit note accuracy 97%: …
- Social Value 99%, Delivering the proxies committed to in Appendix 1 - Social Value Commitment Response. Social Value engine to be updated by the last working day of every month.
- Delivery and Quality Performance Reports 97%, A report must be provided with YPO customers listed - including project details (customer/ products/ services), status of project i.e. ongoing, complete, expected delivery/ completion etc, value. Total quantity of customer orders/ projects delivered - Categorised as on time projects and number of late deliveries: outside customer/ supplier agreed window i.e., time and day.
- Invoices - delivery and credit note accuracy 97%:, Quantity of invoices sent to the Customer. Quantity of invoices queried due to error (price/delivery discrepancies). Days in query - should be resolved within 10 working days. Days for Credit Notes to be issued - where applicable.
- Rebate Payments (If applicable) 99%, Notification that the rebate payments are paid timely and accurately. This would be expected to be within the standard 28-day period from the date of the invoice.
- Uptime of Portal (or equivalent system access during downtime/ maintenance) 99%, Report showing any break in accessibility to the customer with reasoning provided.
Vehicle Lease Portal · GMP Drivercare LimitedSME
- Signed
- 11 Sept 2026
- Value
- ceiling above
- Period
- 14 Sept 2026 – 13 Sept 2030
- Status
- active
- Options
- Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase & Services Portal.
5 agreed KPIs: Social Value 99% · Delivery and Quality Performance Reports: 97% · Invoices - delivery and credit note accuracy 97% …
- Social Value 99%, Delivering the proxies committed to in Appendix 1 - Social Value Commitment Response. Social Value engine to be updated by the last working day of every month.
- Delivery and Quality Performance Reports: 97%, A report must be provided with YPO customers listed - including project details (customer/ products/ services), status of project i.e. ongoing, complete, expected delivery/ completion etc, value. Total quantity of customer orders/ projects delivered - Categorised as on time projects and number of late deliveries: outside customer/ supplier agreed window i.e., time and day.
- Invoices - delivery and credit note accuracy 97%, Quantity of invoices sent to the Customer. Quantity of invoices queried due to error (price/delivery discrepancies). Days in query - should be resolved within 10 working days. Days for Credit Notes to be issued - where applicable.
- Rebate Payments (If applicable): 99%, Notification that the rebate payments are paid timely and accurately. This would be expected to be within the standard 28-day period from the date of the invoice.
- Uptime of Portal (or equivalent system access during downtime/ maintenance) 99%, Report showing any break in accessibility to the customer with reasoning provided.
Vehicle Purchase Portal · GMP Drivercare LimitedSME
- Signed
- 11 Sept 2026
- Value
- ceiling above
- Period
- 14 Sept 2026 – 13 Aug 2030
- Status
- active
- Options
- Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase & Services Portal.
5 agreed KPIs: Social Value 99% · Delivery and Quality Performance Reports: 97% · Invoices - delivery and credit note accuracy 97% …
- Social Value 99%, Delivering the proxies committed to in Appendix 1 - Social Value Commitment Response. Social Value engine to be updated by the last working day of every month.
- Delivery and Quality Performance Reports: 97%, A report must be provided with YPO customers listed - including project details (customer/ products/ services), status of project i.e. ongoing, complete, expected delivery/ completion etc, value. Total quantity of customer orders/ projects delivered - Categorised as on time projects and number of late deliveries: outside customer/ supplier agreed window i.e., time and day.
- Invoices - delivery and credit note accuracy 97%, Quantity of invoices sent to the Customer. Quantity of invoices queried due to error (price/delivery discrepancies). Days in query - should be resolved within 10 working days. Days for Credit Notes to be issued - where applicable.
- Rebate Payments (If applicable): 99%, Notification that the rebate payments are paid timely and accurately. This would be expected to be within the standard 28-day period from the date of the invoice.
- Uptime of Portal (or equivalent system access during downtime/ maintenance) 99%, Report showing any break in accessibility to the customer with reasoning provided.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Vehicle Hire Portal | 4final-stage tenders · 7 at stage one | 4 | 0 | — |
| 2 · Vehicle Lease Portal | 4final-stage tenders · 5 at stage one | 4 | 0 | — |
| 3 · Vehicle Purchase Portal | 4final-stage tenders · 5 at stage one | 4 | 0 | — |
| 4 · Vehicle Service & Repair Portal | 0final-stage tenders | 0 | 0 | — |
Who bid
- wonGMP DRIVERCARE LIMITEDSME · West Midlands · 1, 2, 3
- did not winFOD MOBILITY UK LIMITEDSME · Yorkshire and the Humber · 1, 2, 3
- did not winFULCRUM AUTOMOTIVE SOLUTIONS LIMITEDSME · East Midlands · 1, 2, 3
- did not winFLEETEV LIMITEDSME · Wales (Cymru) · 1, 2, 3
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice · 1 awarded- FLEETEV LIMITEDBidder / tenderer
- FOD MOBILITY UK LIMITEDBidder / tenderer
- FULCRUM AUTOMOTIVE SOLUTIONS LIMITEDBidder / tenderer
- GMP DRIVERCARE LIMITEDFramework contractor
Official documents & specifications (16)
Official links; attachments are not copiedTender pack and attachments
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Bidding documents and specifications Access to the Procurement Documents can be found at: http://ypo2.my.site.com/s/Welcome
- Signed contract
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender