Official UK procurement notice
Urgent Primary Medical Care PDPS re-opening (Round 3) for Essex ICBs
Authority: NHS Mid and South Essex Integrated Care Board (NHS & healthcare)·Consortium: 15 public authorities
What is being bought
Published requirement descriptionThe Authority are seeking to re-open the Pseudo Dynamic Purchasing System (PDPS) for the provision of Urgent (Parachute / Caretaking) Primary Medical Care Services in accordance with NHS England Standard General Medical Services Regulations and Alternative Provider Medical Services Directions and having full regard to the NHS England Primary Medical Care Policy and Guidance Manual (PGM). This PDPS was established on 18th November 2019.
Hereafter all references to the Authority incorporates these organisations: NHS Mid and South Essex Integrated Care Board (ICB), NHS Hertfordshire and West Essex ICB, NHS Suffolk and North East Essex ICB.
The Authority invites responses from suitably qualified and experienced Providers to apply to join the PDPS Approved Provider List.
Further information can be found at sections II.2.4 and VI.3.
- Recurrence: 1st April 2024
CPV: Community health services · Health and social work services · Health services · Medical practice and related services · Medical practice services · Miscellaneous health services
How this dynamic market works
From the published notice- Type
- Dynamic market
The lotProcurement structure
single lot · value publishedLot #1The Urgent (Parachute / Caretaking) Primary Medical Care Services under this PDPS fall…RenewalPublished value£57,456,000
The Urgent (Parachute / Caretaking) Primary Medical Care Services under this PDPS fall within the light-touch regime (LTR - PCR 2015 Regulations 74-77). The PDPS in many respects looks and feel like a DPS set up under PCR 2015 Regulation 34, but the flexibility of the LTR will apply. None of the formal procedural rules have any direct application including the requirements of Regulation 34. The Authority makes this distinction to avoid implying that they will follow, or be bound by, the full procurement regime under PCR 2015 for this procurement.
This PDPS will be in place for a five-year term commencing 1st December 2019, with an option to extend for a further 12 months. It covers circumstances that may arise that require the Authority to put in place an Urgent Primary Medical Care Services contract where, due to the time limitations, the Authority opts not to undertake an individual procurement process. (This is sometimes also referred to as a Primary Medical Care 'Parachute' or 'Caretaking' service or 'Emergency Cover'). Bidders should therefore note that this PDPS places no obligation on the Authority to procure Services during the term of this PDPS. Individual circumstances may include: unforeseen or short notice circumstances, such as; the unexpected death of a single-handed Provider, or the failure to comply with a contractual breach notice or Care Quality Commission (CQC) essential standards, a termination notice issued by existing Provider or partnership dissolution, or a failed procurement process leading to urgent requirement as result of contract expiry.
This Contract Notice communicates the Authority's intention to commence Round 3 of the procurement process to re-open the established PDPS. Potential Bidders can request to participate by completing a Selection Questionnaire to demonstrate how they meet the stated minimum selection criteria. In addition, Potential Bidders who wish to join the PDPS must provide information about their proposed ability to provide Urgent Primary Medical Care Services, in relation to a number of 'Categories' of information. The Authority will use this information to inform a Filtering Process during any Call-Off procedure. Bidders must score a minimum of 40% of the total available weighted quality marks in order for their Bid to be considered any further. On any question, a score of 0 will be considered a Fail and the bid may be rejected.
The tender documents issued by Authority for specific Call-Off Contracts under this PDPS will fully confirm the specific terms and conditions applicable for the provision of Services. Call-Off Contracts will be awarded by either Direct Award or Further Competition via an Invitation to Tender issued by the Authority. Providing that a Potential Bidder on the Approved Provider List has been identified as eligible to bid for a particular Call-Off Contract via the PDPS Filtering Process, and they continue to meet the minimum selection criteria, they will be able to bid for the Call-Off Contract.
Each individual ITT for a Call-Off Contract will include the detailed Service Specification and any required service elements relating to such Call-Off Contract. The Procurement documentation includes the relevant terms and conditions that may be utilised by the parties for subsequent call-offs under the PDPS (albeit the Authority is permitted to incorporate their own preferred forms subject to their ongoing compliance with any relevant restrictions).
The PDPS in itself is therefore not a contract; contracts are only formed when Services are called-off under the PDPS.
Further details on the Filtering Process and the Call-Off Procedure can be found the procurement documentation pack available.
Further information also provided in section VI.3. Additional information: See VI.3) Additional information
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
In accordance with Regulations 56 to 58 of The Public Contracts Regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) and as set out in the qualification envelope which is available with the procurement documents.
- Economic & financial standing
In accordance with Regulations 56 to 58 of The Public Contracts Regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) and as set out in the qualification envelope which is available with the procurement documents.
- Technical & professional ability
In accordance with Regulations 56 to 58 of The Public Contracts Regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) and as set out in the qualification envelope which is available with the procurement documents.
- “Urgent Primary Medical Care PDPS re-opening (Round 3) for Essex ICBs” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · 1st April 2024
- First published
- 2 Feb 2022, 22:45 GMT
- Last source update
- 25 Apr 2023, 16:02 BST
- Authority reference
ACE-0687-2023-MSE- FTS notice number
2023/S 000-011872- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03129aFind a Tender
- Performance terms
See the form of Contract supplied with the procurement documents.
Publisher note: Upon establishment of the PDPS, Potential Bidders wishing to apply to enter for the first time, or to re-apply may do so on an annual basis. The Authority aims to re-open the PDPS each year on the first working day in April. The subsequent remaining opening dates are: This round - 01/05/23, and 01/04/2024. These dates may be subject to change from time to time. Potential bidders can apply to be added to the PDPS within the published annual timescales, until such time it is terminated. Closing dates for future rounds are: This round, 12/06/23, and noon 13/05/2024. These dates may be subject to change from time. Potential Bidders can apply to be added to the PDPS within the published annual timescales, until such time it is terminated. For this round, the closing date for submitting completed Selection Questionnaires is 12:00 noon on 12th June 2023. The Authority intends to allow Bidders who are successfully appointed to the PDPS during any of the Rounds to update the information they have provided in their PDPS SQ response annually, requests for which must be made by 30th September of each year. Please see Document 4 – ‘PDPS Call Off Procedure’ for further details on the Update Process. It should be noted that the dates are expected dates at the time of issuing this PDPS SQ Process Overview and may be subject to change. During any Call-Off Procedure, Bidders will be required consider the implications and codes of practice relating to TUPE implications for staff. The Authority will endeavour to facilitate the transfer of data where relevant and lawful. Bidders are will be required to make their own assessment of whether TUPE applies and the consequences of TUPE. During any Call-Off Procedure, Bidders will be expected to work closely with incumbent Providers and the Authority to secure legal access to any premises that may be made available for them for delivery of such services under any Call-Off Contract. The Services within this PDPS procurement fall within Section 7 of the Public Contract Regulations 2015 (the "Regulations"). Neither the inclusion of the Bidder at Qualification Stage nor the use of the terms Process Overview, Selection Questionnaire, or Invitation to Tender nor any other indication shall be taken to mean that the Authority intends to hold themselves bound by any of the Regulations save those applicable to Public Contracts for social and other specific services listed in Schedule 3 of the Regulations (the "Light Touch" Regime). Disclaimer: The Authority shall not be responsible for any costs or expenses incurred by respondents to this procurement in preparing and/or submitting such responses. To access the procurement documentation, please go to the Attain eProcurement Portal (Bravo powered by Jaggaer) at: https://attain.bravosolution.co.uk Click on 'Register here' and follow the on-screen instructions. You can access the SQ: 'sq_87 - Urgent Primary Medical Care PDPS re-opening (Round 3) for Essex ICBs' by clicking on the link called 'View current opportunities' on the Home Page. Please note that the tender will not be accepted by any means other than through the Attain e-Procurement Portal. Should you require any information regarding this PDPS in between rounds please contact the email address available in this Contract Notice.
How it was run
Official notice- Admission period ends
- 12 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
25 Apr 2023 → 12 Jun 2023 · 3 dates- Notice published25 Apr 2023, 16:02 BST
- Invitations to tender expected1 May 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown12 Jun 2023, 12:00 BST
Notice history
8 events · 4 releases on Find a Tender · since 1 Apr 2022- Published value published: £57,456,0001 Apr 2022, 10:39 BST
- Status changed to active1 Apr 2022, 10:39 BST
- Procurement method changed1 Apr 2022, 10:39 BST
- Deadline published: 11 May 2022, 12:00 BST1 Apr 2022, 10:39 BST
- Buyer details updated1 Apr 2022, 10:39 BST
- Deadline moved to 12 Jun 2023, 12:00 BST25 Apr 2023, 15:51 BST+397 days · was 11 May 2022, 12:00 BST
- Buyer details updated25 Apr 2023, 15:51 BST
- Buyer details updated25 Apr 2023, 16:02 BST
Published amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.2.4 · II.2 | This contract notice communicates the contracting authorities’ completion of Stage 1 of the procurement process which has now established the pseudo dynamic purchasing system (PDPS) for the provision of urgent (parachute/caretaking) primary medical care services in accordance with NHS England Standard General Medical Services Regulations and alternative provider medical services directions, having… | This contract notice communicates the contracting authorities’ completion of Stage 1 of the procurement process which has now established the pseudo dynamic purchasing system (PDPS) for the provision of urgent (parachute/caretaking) primary medical care services in accordance with NHS England Standard General Medical Services Regulations and alternative provider medical services directions, having… | |
| — | TextII.1.1 · Section II | Pan Essex Urgent Primary Medical Care PDPS re-opening (Round 2) | Pan Essex Urgent Primary Medical Care PDPS re-opening (Round 3) |
This Corrigendum has been issued Feb 2022 as a result of the impact of the Covid Pandemic on the CCG's abilities to re-open the PDPS in accordance with the original opening times advertised, due to lack of capacity within the commissioning workforce whilst the system was under significant pressures dealing with first the Covid Pandemic and subsequently the Vaccination Programme roll out. As such t…
Note: The title of the Contract Notice should state 'Urgent Primary Medical Care PDPS re-opening (Round 3) for Essex ICBs' not Round 2.
Routine re-releases (4)
- 2022-02: 1 release · 2 Feb 2022
Contracting authority & participating public bodies
10 public bodies on the noticeConsortium members and other public bodies
- NHS Basildon and Brentwood Clinical Commissioning GroupContracting authority
- NHS Castle Point and Rochford Clinical Commissioning GroupContracting authorityBody governed by public lawHealth
- NHS Herts and West Essex Integrated Care BoardContracting authority
- NHS Mid Essex Clinical Commissioning GroupContracting authority
- NHS North East Essex Clinical Commissioning GroupContracting authority
- NHS Southend Clinical Commissioning GroupContracting authority
- NHS Suffolk and North East Essex Integrated Care BoardContracting authority
- NHS Thurrock Clinical Commissioning GroupContracting authority
- NHS West Essex Clinical Commissioning GroupContracting authority
Dispute resolution & review bodies
- High Court of Justice of England and WalesReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.