Official UK procurement notice
Upgrading and Maintenance of Fire Alarm Systems
Authority: Historic Environment Scotland
What is being bought4 lots · detail below
Published requirement descriptionHistoric Environment Scotland is looking for a supplier to upgrade the Fire Alarm Equipment in all areas throughout the estate in order to comply with the Scottish Fire and Rescue Service (SFRS) Unwanted Fire Alarm Signals (UFAS).
- Recurrence: If all contract extensions are used up then the contract would be up for renewal in 2028
CPV: Installation services of fire protection equipment
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1North RegionAwardedRenewal
Please see Document 2 Specification for full description of requirement
Lot #2Orkney & ShetlandAwardedRenewal
Please see Document 2 Specification for full description of the requirement
Lot #3Central RegionAwardedRenewal
Please see Document 2 Specification for full description of requirement
Lot #4South RegionAwardedRenewal
Please see Document 2 Specification for full description of the requirements
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40%
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum: Public Liability Insurance - 5 million Employers Liability Insurance - 5 million
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If all contract extensions are used up then the contract would be up for renewal in 2028
- First published
- 29 Jul 2024, 12:14 BST
- Last source update
- 14 Nov 2024, 12:02 GMT
- Award evaluation window
- 28 Aug 2024 – …
- Authority reference
HES/C/4271- FTS notice number
2024/S 000-036837- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048569Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Please ensure that you have read the T&Cs carefully before submitting your tender. HES can not sign up to suppliers T&Cs and will not negotiate at point of award or post contract award. If you have any queries regarding the T&Cs then please contact us as soon as possible. (SC Ref:783281)
How it was run
Official notice- Submission deadline
- 4 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 28 Aug 2024, 12:00 BST
Timeline
28 Aug 2024 → 14 Nov 2024 · 3 dates- Bids opened28 Aug 2024, 12:00 BST
- Submission deadline4 Sept 2024, 12:00 BST
- Notice published14 Nov 2024, 12:02 GMT
Notice history
2 events · 3 releases on Find a Tender · since 19 Aug 2024- Deadline moved to 4 Sept 2024, 12:00 BST19 Aug 2024, 11:35 BST+7 days · was 28 Aug 2024, 12:00 BST
- Status changed to complete14 Nov 2024, 12:02 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 28 Aug 2024 | 4 Sept 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Aug 2024 | 4 Sept 2024 | +7 d |
Due to school holidays, an extension request has been granted.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North Region1 award | |||
| ADT Fire & Security | £100,000 † | — | Awarded |
| Lot 2 · Orkney & Shetland1 award | |||
| ADT Fire & Security | £100,000 † | — | Awarded |
| Lot 3 · Central Region1 award | |||
| ADT Fire & Security | £100,000 † | — | Awarded |
| Lot 4 · South Region1 award | |||
| IC Fire & Security LimitedSME | £100,000 † | — | Awarded |
Contracts
North Region · ADT Fire & Security
- Signed
- 13 Nov 2024
- Value
- £100,000
- Status
- active
Orkney & Shetland · ADT Fire & Security
- Signed
- 13 Nov 2024
- Value
- £100,000
- Status
- active
Central Region · ADT Fire & Security
- Signed
- 13 Nov 2024
- Value
- £100,000
- Status
- active
South Region · IC Fire & Security LimitedSME
- Signed
- 1 Nov 2024
- Value
- £100,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Region | 6bids · 6 electronic · 6 from abroad | 3 | — | — |
| 2 · Orkney & Shetland | 4bids · 4 electronic · 4 from abroad | 1 | — | — |
| 3 · Central Region | 9bids · 9 electronic · 9 from abroad | 6 | — | — |
| 4 · South Region | 8bids · 8 electronic · 8 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court & Justice of the Peace CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- ADT Fire & SecurityAwarded supplier
- IC Fire & Security LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.