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Published 11 Nov 2025, 12:00 GMT

Official UK procurement notice

Coach Hire for Student Open Days

Official notice

Authority: University of Exeter (Central government)

ServicesBelow threshold - open competitionBelow thresholdReserved: E10000008SME suitable
Sectors: Transport & Passenger Services (60) Delivery: South West (UKK4)
Published estimate£160,000≈ £53k / year · £192,000 inc. VAT35.7% below published estimate
Submissions closed 8 Dec 2025awarded 18 Dec 2025
Awarded to Linden Holdings (Devon) Ltd
Contract term 3 yrsends 12 Jan 2029 · up to 12 Jan 2030 with extensions · starts 12 Jan 2026

What is being bought

Published requirement description

The University of Exeter hosts a series of Open Days each year to allow prospective students and their guests to visit the campus, meet staff and students, and experience university life. These events are a key part of the University’s student recruitment activities and attract large numbers of visitors from across the UK. To support the smooth running of these events, the University requires a reliable and professional coach hire service to transport prospective students and guests between key locations, including Streatham and St Luke’s Campus, Exeter St David’s Train Station and Westpoint Arena. The appointed supplier(s) will play an important role in ensuring that visitors have a positive and safe experience when attending Open Days. This tender seeks to establish a contract with a reputable coach provider who can deliver a high-quality, flexible, and cost-effective transport service aligned with the University’s standards of customer service, safety, and sustainability.

CPV: Hire of buses and coaches with driver

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£160,000
Contract period: 12 Jan 2026 – 12 Jan 2029 (3 yrs) · up to 12 Jan 2030 with extensionsValue: £160,000 exc. VAT · £192,000 inc. VAT
Eligibility: SME eligible
Extensions: This contract may be extended for one further 12-month period at the University’s sole discretion.
60172000 Hire of buses and coaches with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The successful bidder will be selected based on the Most Advantageous Tender assessed from the point of view of the University. Full tender weightings and assessment criteria are set out in the Invitation to Tender (ITT).

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Nov 2025, 12:00 GMT
Last source update
12 Jan 2026, 10:00 GMT
Authority reference
UOE/2025/074/CH
FTS notice number
2025/S 000-072743
Latest notice
Contract details notice (UK7)
Classification (CPV)
Hire of buses and coaches with driver
Delivery area
South West (UKK4)
Official registry OCID
ocds-h6vhtk-05de92 Find a Tender
Contract terms
Reserved participation area
E10000008

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
8 Dec 2025, 12:00 GMT
Clarification deadline
1 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

11 Nov 2025 → 12 Jan 2026 · 5 dates
  1. Tender notice published340 days ago
    11 Nov 2025, 12:00 GMT
  2. Clarification questions by320 days ago
    1 Dec 2025, 12:00 GMT
  3. Submission deadline313 days ago
    8 Dec 2025, 12:00 GMT
  4. Contract starts278 days ago
    12 Jan 2026
  5. Latest notice published278 days ago
    12 Jan 2026, 10:00 GMT

Notice history

3 events · 2 releases on Find a Tender · since 11 Nov 2025
  1. Tender notice published
    11 Nov 2025, 12:00 GMT
    UK4
  2. Contract details notice published
    12 Jan 2026, 10:00 GMT
    UK7
  3. Status changed to complete
    12 Jan 2026, 10:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £102,8851 contract exc. VAT
Contracts signed 1latest 18 Dec 2025
Awarded toValueDateStatus
Linden Holdings (Devon) LtdSME——Awarded

Contracts

  • UOE/2025/074/CH - Hire of Coaches for Student Open Days · Linden Holdings (Devon) LtdSME

    Signed
    18 Dec 2025
    Value
    £102,885
    Period
    18 Dec 2025 – 18 Dec 2028 · up to 18 Dec 2029 with extensions
    Status
    active
    Extensions
    Option to extend by 1x 12-month increment at the sole discretion of the University.

Contracting authority & participating public bodies

University of Exeter

Contracting authorityPublic undertaking GB-PPON: PZYG-2396-XCRZ Northcote House, Exeter, South West, EX4 4QHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Linden Holdings (Devon) LTDAwarded supplierGB-PPON: PTQY-8472-XGRW 1 Midco Yard,Station Road, Bow,Crediton, South West, EX176JDContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender