Official UK procurement notice
University of St Andrews: Human Resources and Organisational Staff Development - Software and Implementation Services
Authority: University of St Andrews (Education)
What is being bought
Published requirement descriptionHuman Resources and Organisational Staff Development - Software and Implementation Services for the University of St Andrews.
CPV: Software implementation services · Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedLot #1Human Capital Management - Software and Implementation Services for the University of…CancelledRenewalPublished value£3,000,000
Human Capital Management - Software and Implementation Services for the University of St Andrews:
Supply, installation, configuration, testing, training, support and maintenance of (replacement) Human Capital Management (HCM) System.
Overview of the Contract Requirement:
The University of St Andrews is seeking to implement a solution to improve the way we perform human capital management functions across the University. The objectives of the project are as follows:
- To replace and enhance our current operational human capital management methods
- To enhance our protection of operational risk through the redesign of existing, and the introduction of new value-added services
- To simplify our compliance of external legislation and internal policies
- To create business efficiencies through implementation of organisational changes to processes, systems, controls and roles
To satisfy the project objectives the University of St Andrews is seeking to procure and implement a modern and highly functional software system. The solution(s) would be cloud-based SaaS, however on-premise may also be considered. Although the University has a SaaS first policy, offerings will be considered against their life cycle cost, functional, support, ease of use and ease of implementation capabilities
These systems are predicted to be in service for a period of around 10 years. Therefore, a suitable support and maintenance package must also be offered.
The implementation of new systems to satisfy these objectives is seen as a complicated task. Therefore, the University of St Andrews is also seeking appropriate implementation service consultancy to lead the configuration and implementation of the new system(s).
The proposed solution should provide functionality in and/or facilitate the following areas:
- Absence Management
- Human Resource Support
- Organisational Design
- Records Management
- Remuneration & Benefits Management
- Talent Acquisition to include recruitment
- Talent Management
- Workforce Performance Management
- Workforce Planning
- Workforce Relations Management
- Workforce Resource Management
- Workforce Training & Development
- MI reporting – to include HESA returns
- Service desk
- Onboarding and Induction
The solution will be required to integrate with multiple specialist systems with varying requirements of direction (inbound, outbound) timings (real-time, near-real-time, scheduled etc) and triggers (via record change in source or target etc).
- Oracle Enterprise Data Warehouse utilising Oracle Integrator (ODI)
- Oracle Fusion (Finance) ERP and EPM
- NetIQ Identity Manager (IDM)
- Tribal SITS:Vision
- HMRC MTD Service
- Training and development systems (Personal Development Management System, Essential Skillz, Moodle and LinkedIn Learning)
- Exchange Rates (via 3rd party)
- Staff Images (via Access Control)
- Mitel CMG
Furthermore, many other systems receive HCM data indirectly via the Oracle Enterprise Data Warehouse including:
- Arx Access Control
- Bespoke application developments
- Bespoke Oracle Apex developments
- Ardoq enterprise architecture software
- Elsevier Pure
- Worktribe Pre-award
- Innovative Sierra library management system
- XN Leisure sports centre access control
- Planon workplace management software
The University will enter into an Appointment with the successful Tenderer(s).
Contract Award
A single or two supply contracts may be awarded that covers software supply, software & system support, software maintenance & updates and implementation services. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at intendhost.co.uk/universityofstandrews ↗
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- as per procurement documents: 100%
Published award criteria (2)
- as per procurement documents: 100
- Price: 0
- Suitability
Please see SPD Document.
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Nov 2022, 15:46 GMT
- Last source update
- 14 Dec 2023, 11:12 GMT
- Authority reference
HRX/071122/MS/SL- FTS notice number
2023/S 000-036762- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037fc4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.
If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
The anticipated review body in such cases would be:
Dundee Sheriff Court
6 West Bell Street
Dundee
DD1 9AD
Telephone: +44 1382 229 961
Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.
Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.
Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.
If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.
Publisher note: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted (SC Ref:753257)
How it was run
Official notice- Submission deadline
- 8 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
Timeline
8 Dec 2022 → 14 Dec 2023 · 3 dates- Submission deadline8 Dec 2022, 12:00 GMT
- Invitations to tender expected27 Jan 2023
- Notice published14 Dec 2023, 11:12 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled14 Dec 2023, 11:12 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dundee Sheriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria