Official UK procurement notice
University of Edinburgh - Coach Hire Services
Authority: University Of Edinburgh (Education)
What is being bought
Published requirement descriptionThe University of Edinburgh is going out to tender for Coach Hire Services. While the University of Edinburgh will lead this tender process Participating Institutions include the Scotland’s Rural College (SRUC), Edinburgh College, Queen Margaret University, Edinburgh Napier University, and Heriot Watt University. The purpose of this competitive tender is to engage suitably qualified and experienced Contractor’s to provide Coach Hire Services using best practice, overall value for money, and Social Responsibility and Sustainability principles. The successful Contractor’s must be willing to play an active and effective role as a partner in understanding the needs and requirements of a large and complex organisation and will be expected to support the University through the delivery of a comprehensive and thorough range of services.
- Recurrence: Tendering will take place in 2027.
CPV: Hire of buses and coaches with driver
How this framework works
From the published notice- Places
- up to 8 suppliers · 5 bids received (0.6 per place) · 5 appointed
The lotProcurement structure
single lot · value publishedLot #11.2 The University of Edinburgh is going out to tender for Coach Hire ServicesAwardedPublished value£1,000,000
1.2 The University of Edinburgh is going out to tender for Coach Hire Services. While the University of Edinburgh will lead this tender process Participating Institutions include the Scotland’s Rural College (SRUC), Edinburgh College, Queen Margaret University, Edinburgh Napier University, and Heriot Watt University. The purpose of this competitive tender is to engage suitably qualified and experienced Contractor’s to provide Coach Hire Services using best practice, overall value for money, and Social Responsibility and Sustainability principles. The successful Contractor’s must be willing to play an active and effective role as a partner in understanding the needs and requirements of a large and complex organisation and will be expected to support the University through the delivery of a comprehensive and thorough range of services.
The Contractor must provide a prompt and reliable Coach Hire Service that maintains the highest level of quality 52 weeks per year. The service must be responsive to the needs of all University of Edinburgh users and offer flexibility to adapt to emerging needs. The service provision must consistently meet the required collection, departure and arrival at destination times agreed by the customer when placing an order. Sufficient staff capability should be made available to allow a booking to be made at any time during office hours. Any alteration in the agreed booking schedule is to be advised to the University and Participating Institutions immediately it becomes known by the appropriate member of the contractor’s staff.
More information can be found in Schedule 3 of the ITT.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Statement of Understanding: 10%
- Service Delivery: 20%
- Experience: 5%
- Contract Management: 5%
- Fair Work Practices: 5%
- price: 50%
- Sustainability: 5%
Published award criteria (7)
- Statement of Understanding: 10%
- Service Delivery: 20%
- Experience: 5%
- Contract Management: 5%
- Sustainability: 5%
- Fair Work Practices: 5%
- Price: 50
- Economic & financial standing
4B.3 In case the information concerning turnover (general or specific) is not available for the entire period required, please state the date on which the bidder was set up or started trading: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
Bidders must submit their 2 most recent sets of audited accounts including (i) balance sheets and (ii) profit and loss information - or equivalent according to circumstances.
The University of Edinburgh will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers along with financial accounts. The University will then conduct an analysis of the accounts to ensure that there is no significant financial risk.
Minimum: 4B.4 Bidders will be required to state the value(s) for the following financial ratio(s): Current Ratio. The acceptable range for each financial ratio is: 1:1 The ratio will be calculated as follows: Current Ratio = Current Assets / Current Liabilities. 4B.5.1a - 4B.5.3 It is a r…
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “University of Edinburgh - Coach Hire Services” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Tendering will take place in 2027.
- First published
- 3 May 2023, 12:12 BST
- Last source update
- 2 Aug 2023, 11:04 BST
- Award evaluation window
- 16 Jun 2023 – …
- Authority reference
EC0989- FTS notice number
2023/S 000-022418- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c5f0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:740434)
How it was run
Official notice- Appointment period ends
- 16 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 16 Jun 2023, 12:00 BST
Timeline
16 Jun 2023 → 2 Aug 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown16 Jun 2023, 12:00 BST
- Bids opened16 Jun 2023, 12:00 BST
- Notice published2 Aug 2023, 11:04 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Aug 2023, 11:04 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 022418-2023-EC0989-1
- Signed
- 2 Aug 2023
- Value
- £1,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Abbot Travel LimitedFramework contractor
- Bodyshop Edinburgh T/A Coach Hire EdinburghFramework contractor
- Lothian MotorcoachesFramework contractor
- Ratho Coaches LtdFramework contractor
- William Hunter LimitedFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria