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Official procurement procedure

University of Bristol Dental School Clinical Governance

Industry specific software package
UK
Published value
Not published
Submission deadline Not published
Lots published2
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: University of Bristol: "University of Bristol Dental School Clinical Governance". Published status: complete. Published value: Value not published. 2 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUniversity of BristolScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: University of Bristol
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for University of Bristol. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4Bids / Report
20.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 74 active published awards; 69 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUniversity of Bristol
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published10 Jan 2022, 22:45 GMT
Last source update10 Jan 2022, 22:45 GMT
Recurring procurementNot published
ClassificationIndustry specific software package
Delivery area
UK
OCIDocds-h6vhtk-02deba
What is being bought
The University’s new Dental School is aiming to open in 2022. The Bristol Dental School is currently integrated and collocated with the Bristol Dental Hospital, which is run by the Universities Hospitals Bristol & Weston NHS Foundation Trust. As such, the IT systems currently used by the Dental School to facilitate clinical practice are those used by, and provided by, the NHS Trust. The intention of the New Dental School project is to separate the University’s Dental School both physically and operationally from the Dental Hospital and the NHS Trust, creating a separate and independent Dental School and clinical facility based at a new dedicated location within Bristol. In conjunction with this move, the Dental School’s operating model will be redefined to deliver enhancements to the quality of clinical education along with significant improvements to student, staff and patient experience. By separating from the NHS Trust, and the Dental Hospital, the New Dental School will need to procure a number of new IT systems to support the clinical practice elements of the school. This procurement ( itt_861 and itt_862) was specifically for the provision of a Clinical Incident Management System software and Clinical Compliance System software, collectively known as Dental School Clinical Governance.
What changed
From the official release history
  1. tender value changed
    10 Jan 2022, 22:45 GMT
  2. Status changed to complete
    10 Jan 2022, 22:45 GMT
  3. Official notice release published
    10 Jan 2022, 22:45 GMT
  4. Submission deadline changed to published date
    10 Jan 2022, 22:45 GMT
  5. Published value updated to £255,000
    8 Sept 2021, 22:45 BST
  6. Status changed to active
    8 Sept 2021, 22:45 BST
  7. Official notice release published
    8 Sept 2021, 22:45 BST
  8. Submission deadline changed to 11 Oct 2021, 14:00 BST
    8 Sept 2021, 22:45 BST
  9. Buyer information updated
    8 Sept 2021, 22:45 BST
Lots and requirements (2)
Published by the contracting authority
  • Lot 1 · #Lot 1: Clinical Incident Management System (CIMS)
    Individual lot title not published
    cancelled
    Published valueNot published
    To support the operation of the Dental School it is a requirement to have a Clinical Incident Management System, available to any member of staff or student based in the Dental School building (approximately 700 students and staff). The implementation of an appropriate incident management system is a pre-requisite for Care Quality Commission (CQC) registration, that has to be in place before the new dental school can open. The system is currently managed by the NHS Trust, where the Dental School’s main involvement is receiving actions and tasks relating to incidents and reporting back to the Trust with updates; this is achieved using prescribed document templates and emails. The new system must ensure that the Dental School can manage all incidents that impact patient safety in a manner that is compliant with CQC (legislative) regulations. This will include: · Capturing details of patient-safety incidents · Automated workflows to ensure correct and timely response to incidents · Tracking progress of incidents and investigations · Alerts and emails to users (tasks, actions, notifications) · Reporting and monitoring for compliance & quality · A record of all communications sent to the patient or their representative
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #Lot 2: Clinical Compliance System (CCS)
    Individual lot title not published
    cancelled
    Published valueNot published
    No contract Awarded. The University is undertaking a reassessment of our approach and is intending to relaunch the CCS (lot 2) procurement in the new year with revised requirements as a new tender.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    10 Jan 2022, 22:45 GMT
  2. Award active
    Not published · Not published
  3. Award unsuccessful
    Not published · Not published
  4. Contract active
    Signed 5 Jan 2022, 00:00 GMT · £231,200
Commercial outcome and competition
Awards
Smartgate Solutions Limited
Not published · Not published · active
Lot 2: Clinical Compliance System (CCS)
Not published · Not published · unsuccessful
Contracts
Lot 1: Clinical Incident Management System (CIMS)
£231,200 · signed 5 Jan 2022, 00:00 GMT · active
Bid statistics
bids: 2
Buyer and organisations in this procedure

University of Bristol

Contracting authority GB-FTS-1015
View buyer profile

  • University of Bristol
    buyer

    4th Floor, Augustine's Courtyard, Orchard Lane, Bristol, UK, BS1 5DS
    tu19629@bristol.ac.uk
    +44 01179289000

  • Royal Courts of Justice
    reviewBody

    Strand, London, WC2A 2LL

  • Smartgate Solutions Limited
    supplier

    No 1 Leeds, 26 Whitehall road, Leeds, UK
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
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No related procedures published