Official UK procurement notice
Unit4 Saas Support & Maintenance
Authority: Northumbria Police (Police & fire)
What is being bought
Published requirement descriptionFor the provision of an ERP system that includes HR, finance and payroll. Unit4 provide the licenses, support and maintenance for this solution.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1This notice covers the migration from our existing ERP and HR/Payroll system to a new…
This notice covers the migration from our existing ERP and HR/Payroll system to a new all-encompassing solution designed for Police Forces.
Northumbria Police currently use the Unit4 Enterprise Resource Planning system (ERP) system for management of financial, HR and payroll processing. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole Force. Unit4 also provides support and maintenance under this contract.
Whilst Unit4 had intended for all customers to move to their cloud-hosted solution. A special package for police forces was developed that allowed hosting to remain on-premises to be able to guarantee the security required by the UK Police Forces. To do this they have had to change the structure of their packages.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Oct 2024, 09:30 BST
- Last source update
- 4 Oct 2024, 09:30 BST
- Authority reference
NP0337- FTS notice number
2024/S 000-031814- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a5b8Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The award is lawful in accordance with regulation 32(2)(b)(ii) because the competition is absent for technical reasons. Northumbria Police has used the Unit4 application since the finance team was moved in-house. The system is an essential part of the force's infrastructure and any down time or system failure would have a detrimental effect on the running of the Force. The Supplier does not use third parties to provide support & maintenance, therefore competition is absent.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIT4 Business Software Limited | £952,000 † | — | Awarded |
Contracts
Contract 031814-2024-1 · UNIT4 Business Software Limited
- Signed
- 5 Aug 2024
- Value
- £952,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of England & WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- Unit4 Business Software LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.