Official UK procurement notice
Unit4 Hosting · UK public procurement notice
Authority: Northumbria Police (Police & fire)
What is being bought
Published requirement descriptionFor the cloud hosting of Unit 4, to support Finance, HR and payroll functions.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1This notice covers the renewal of the cloud hosting for our ERP and HR/Payroll system
This notice covers the renewal of the cloud hosting for our ERP and HR/Payroll system.
Northumbria Police currently use the Unit4 Enterprise Resource Planning system (ERP) system for the management of financial, HR and payroll processing. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole Force.
This contract covers the hosting services which support the Unit4 contract and is required for the system to operate.
For reasons of protection of exclusive rights and technical reasons, Northumbria Police can not currently transition away from Unit4 system. QTC are an Unit4 approved hosting partner and there is a high level of risk identified transferring data from one hosting provider to another.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Feb 2025, 15:56 GMT
- Last source update
- 14 Feb 2025, 15:56 GMT
- Authority reference
NP0378- FTS notice number
2025/S 000-005221- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e21bFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The award is lawful in accordance with regulation 32(2)(b)(ii) because the competition is absent for technical reasons. Northumbria Police has used the Unit4 application since the finance team was moved in-house. The system is an essential part of the force's infrastructure and any down time or system failure would have a detrimental effect on the running of the Force.
There is a high level of risk identified transferring data from one hosting provider to another, so the decision has been made to stay with the incumbent supplier. Furthermore, Northumbria Police do not have the resource to support such a transition, for the foreseeable future, if a transition to a new supplier was deemed possible.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| QUICKTHINK CLOUD LIMITED | £319,584 † | — | Awarded |
Contracts
Unit4 Hosting · QUICKTHINK CLOUD LIMITED
- Signed
- 20 Dec 2024
- Value
- £319,584
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- QuickThink Cloud LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.