Official UK procurement notice
UKRI-5154 HVAC Maintenance · UK public procurement notice
Authority: UK Research & Innovation (UKRI) (Central government)
Sectors: Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: UK
Published estimate£1,860,000≈ £930k / year · £2,232,000 inc. VAT
Submissions closed 20 Oct 2025awarded 25 Nov 2025
Awarded to Kimpton2 awards
Contract term 2 yrsends 26 Nov 2027 · up to 26 Nov 2029 with extensions · starts 27 Nov 2025
What is being bought
Published requirement descriptionHVAC Maintenance, Maintenance, Reactive, Remedial and Project works
- The authority expects to re-tender this requirement around 24 Sept 2029, 23:59 BST.
- No preliminary market engagement: Re-run of a previous procurement
CPV: Facilities management services · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,860,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price
- Quality
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 24 Sept 2029
- First published
- 24 Sept 2025, 10:41 BST
- Last source update
- 15 Jan 2026, 10:36 GMT
- Award evaluation window
- Submission end – 27 Nov 2025
- Authority reference
C0357- FTS notice number
2025/S 000-059135- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a0c3Find a Tender
How it was run
Official noticeRun through: UKRI eSourcing
Access & registration note: Free
- Submission deadline
- 20 Oct 2025, 12:00 BST
- Clarification deadline
- 13 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
24 Sept 2025 → 15 Jan 2026 · 8 dates- Tender notice published391 days ago24 Sept 2025, 10:41 BST
- Clarification questions by372 days ago13 Oct 2025, 12:00 BST
- Submission deadline365 days ago20 Oct 2025, 12:00 BST
- Contract starts327 days ago27 Nov 2025
- Award decision expected by326 days ago27 Nov 2025, 23:59 GMT
- Assessment summaries sent313 days ago11 Dec 2025
- Standstill ends301 days ago22 Dec 2025, 23:59 GMT
- Latest notice published278 days ago15 Jan 2026, 10:36 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Sept 2025- Tender notice published24 Sept 2025, 10:41 BSTUK4
- Contract award notice published11 Dec 2025, 09:09 GMTUK6
- Status changed to complete11 Dec 2025, 09:09 GMT
- Contract signature expected7 Jan 2026, 23:59 GMTscheduled
- Contract details notice published15 Jan 2026, 10:36 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2some still in standstill
Awarded value £1,860,0001 award exc. VAT
Bids received 52 from SMEs
Contracts signed 1latest 14 Jan 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| KimptonSMEUKRI-5154 HVAC Maintenance, Reactive, Remedial and Project Works8 Jan 2026 – 6 Jan 2028 · up to 6 Jan 2030Extensions: optional extensions of - 1 + 1 year · Options: optional extensions of - 1 + 1 year | £1,860,000 | 25 Nov 2025standstill to 22 Dec 2025 | Standstill |
| KimptonSME | £1,860,000 † | — | Awarded |
Contracts
UKRI-5154 HVAC Maintenance, Reactive, Remedial and Project Works · KimptonSME
- Signed
- 14 Jan 2026
- Value
- £1,860,000
- Period
- 15 Jan 2026 – 14 Jan 2028 · up to 11 Jan 2030 with extensions
- Status
- active
- Extensions
- optional extensions of - 1 + 1 year
- Options
- optional extensions of - 1 + 1 year
10 agreed KPIs: Completion of reactive instructions · Complete the ‘routine PPM maintenance’ as specified in the contract. · Site Familiarisation …
- Completion of reactive instructions
- Complete the ‘routine PPM maintenance’ as specified in the contract.
- Site Familiarisation
- Quotations issued on time
- Cost
- Attendance of remedial instructions
- SHE- To ensure the adherence to all Health and Safety regulations and policies.
- Completion of remedial instructions
- Attendance of reactive instructions
- Documentation
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Kimpton LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender