Find a TenderAwardedContract details notice

Published 11 Jun 2025, 14:05 BST

Official UK procurement notice

UKRI-4971 Compressed Air and Nitrogen Generator Systems

Official notice

Authority: UK Research & Innovation (UKRI) (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: UK

Published estimate£1,580,000≈ £527k / year · £1,896,000 inc. VAT

Submissions closed 1 Aug 2025awarded 29 Aug 2025

Awarded to Activ-Air Automation Ltd

Contract term 3 yrsends 25 Aug 2028 · up to 24 Aug 2029 with extensions · starts 28 Aug 2025

What is being bought

Published requirement description

UK Research and Innovation (UKRI) Science and Technology Fabilites Council (STFC), wishes to

establish a contract for the provision of Compressed Air, Nitrogen Generators, Carbon Towers and Associated

Services.

The site address for delivery of the goods and/or services is:

a. Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX

b. STFC Chilbolton Observatory, Drove Road, Chilbolton, SO20 6BJ

c. The Cosener’s House, 15-16 Abbey Close, Abingdon, OX14 3JD

The estimated value of the opportunity is £1,580,000.00 excluding VAT across a potential 4 year term, broken down

approximately as follows:

Planned Preventative Maintenance: £185,000.00 per year

Reactive and Remedial Works: up to £200,000.00 per year

Estimate of new assets in new buildings/assets through contract term in new areas: £10,000.00 per year.

Total spend: £395,000.00 per year

The maximum amount UKRI will accept for PPM is £220,000.00 per year. Any bids that exceed this will be deemed as

non-compliant.

CPV: Repair and maintenance services of machinery

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£1,580,000

Contract period: 28 Aug 2025 – 25 Aug 2028 (3 yrs) · up to 24 Aug 2029 with extensionsValue: £1,580,000 exc. VAT · £1,896,000 inc. VAT

Delivery: UKEligibility: SME eligible

Extensions: There is an option to extend the contract for additional year after the 3 year contract.

50530000 Repair and maintenance services of machinery

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 35%

Published sub-criteria (2)

Quality/Technical: 65%
Price: 35%

Published award criteria (2)

Price: price
Quality/Technical: Quality

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 11 Jun 2025, 14:05 BST
Last source update: 29 Sept 2025, 16:44 BST
Award evaluation window: Submission end – 15 Aug 2025
Authority reference: C0330
FTS notice number: 2025/S 000-031544
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of machinery
Delivery area: UK
Official registry OCID: ocds-h6vhtk-0546b7 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 1 Aug 2025, 14:00 BST
Clarification deadline: 10 Jul 2025, 14:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

ukri.delta-esourcing.com/respond/58UG7739E4 ↗

Timeline

11 Jun 2025 → 29 Sept 2025 · 8 dates

Tender notice published
11 Jun 2025, 14:05 BST
Clarification questions by
10 Jul 2025, 14:00 BST
Submission deadline
1 Aug 2025, 14:00 BST
Award decision expected by
15 Aug 2025, 23:59 BST
Contract starts
28 Aug 2025, 00:00 BST
Assessment summaries sent
29 Aug 2025, 00:00 BST
Standstill ends
9 Sept 2025, 23:59 BST
Latest notice published382 days ago
29 Sept 2025, 16:44 BST

Notice history

7 events · 4 releases on Find a Tender · since 11 Jun 2025

Tender notice published
11 Jun 2025, 14:05 BST
UK4
Tender notice published
7 Jul 2025, 12:05 BST
UK4
Deadline moved to 1 Aug 2025, 14:00 BST
7 Jul 2025, 12:05 BST
+18 days · was 14 Jul 2025, 15:00 BST
Contract award notice published
29 Aug 2025, 10:39 BST
UK6
Status changed to complete
29 Aug 2025, 10:39 BST
Contract signature expected
10 Sept 2025, 23:59 BST
scheduled
Contract details notice published
29 Sept 2025, 16:44 BST
UK7

Published amendments (1)

The tender dates have changed as below; Clarification deadline- 10th July at 14:00. The deadline for submitting tenders has been extended from 14th July at 14.00 to 24th JULY 2025 AT 14:00 BST. *Please ignore submission deadline in notice below.* The tender closing date is 24th JULY 2025 AT 14:00 BST. Contract start date 28th August 2025

Routine re-releases (4)

2025-06: 1 release · 11 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,580,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 18 Sept 2025

Awarded to	Value	Date	Status
Activ-Air Automation LtdSMEUKRI-4971 Compressed Air & Nitrogen Generator Systems17 Oct 2025 – 16 Oct 2028 · up to 16 Oct 2029Extensions: The Contract duration shall be for a period of 3 years with option to extend on an annual basis for a further 1 year (3+1) from commencement of the Contract.	£1,580,000	29 Aug 2025	Awarded

Contracts

UKRI-4971 Compressed Air, Nitrogen Generators, Carbon Towers services · Activ-Air Automation LtdSME
Signed
18 Sept 2025
Value
£1,580,000
Period
17 Oct 2025 – 16 Oct 2028 · up to 16 Oct 2029 with extensions
Status
active
Extensions
The Contract duration shall be for a period of 3 years with option to extend on an annual basis for a further 1 year (3+1) from commencement of the Contract.
4 agreed KPIs: Service delivery · Contractual obligations (quotes, document management, cost) · Site Familiarisation …
- Service delivery
- Contractual obligations (quotes, document management, cost)
- Site Familiarisation
- Health and Safety

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

UK Research & Innovation (UKRI)

Contracting authorityPublic authority - central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, Wiltshire, South West, SN2 1FLContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Activ-Air Automation LtdAwarded supplierGB-PPON: PHTW-8479-ZTBD Belmont House, 9 Kimpton Road, Sutton, London, SM3 9TEContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender29 Sept 2025, 16:44 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender29 Aug 2025, 10:39 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender7 Jul 2025, 12:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Jun 2025, 14:05 BST