Official UK procurement notice
UK2 Preliminary Market Engagement Notice: London Borough of Newham Planning Service Digital Transformation
Authority: Newham Council (Local council)
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Budget not disclosed£0£0 inc. VAT
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 1 mostarts 7 Oct 2026
What is being bought
Published requirement descriptionContext and purpose
As part of the London Borough of Newham’s Placemaking and Whole Council Digital Transformation strategies, the Council has commenced work on a programme of digital transformation within its statutory planning (Development Management) service.
The programme aims to modernise and digitise planning processes, improve customer and officer experience, increase operational efficiency, strengthen data quality, improve reporting and support future service demand.
Newham is seeking to engage with the market to better understand available solutions, proven technologies, opportunities for innovation and potential delivery models that can support the digital transformation journey across the end-to-end statutory planning process.
Potential areas of interest include:
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Statutory planning application end-to-end case management systems
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Digital document management and workflows
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Customer self-service portals (pre-application, application, post application)
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Planning application validation tools
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Planning consultation and notification tools
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Solutions supporting case officer assessment
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Assessment and decision reports creation and solutions
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GIS and spatial planning integration
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Proven artificial intelligence and automation capabilities
Read the full description (229 more characters)
•
Mobile solutions for planning officers
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Other solutions delivering benefits across the end-to-end statutory planning process not listed above
This engagement will inform Newham’s procurement strategy and business case development.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1Lot 1Planned
48000000 Software package and information systems
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Oct 2026, 10:38 BST
- Last source update
- 6 Oct 2026, 10:38 BST
- Authority reference
UK2 Preliminary Market Engagement Notice: London Borough of Newham Planning Service Digital Transfor- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-078169
How it was run
- Submission deadline
- —
Timeline
3 published dates · Europe/London- Planning notice publishedearlier today6 Oct 2026, 10:38 BST
- Contract startsin 1 day7 Oct 2026, 00:00 BST
- Market engagementin 18 days23 Oct 2026, 23:59 BST
Context and purpose As part of the London Borough of Newham’s Placemaking and Whole Council Digital Transformation strategies, the Council has commenced work on a programme of digital transformation within its statutory planning (Development Management) service. The programme aims to modernise and more…
digitise planning processes, improve customer and officer experience, increase operational efficiency, strengthen data quality, improve reporting and support future service demand. Newham is seeking to engage with the market to better understand available solutions, proven technologies, opportunities for innovation and potential delivery models that can support the digital transformation journey across the end-to-end statutory planning process. Potential areas of interest include: • Statutory planning application end-to-end case management systems • Digital document management and workflows • Customer self-service portals (pre-application, application, post application) • Planning application validation tools • Planning consultation and notification tools • Solutions supporting case officer assessment • Assessment and decision reports creation and solutions • GIS and spatial planning integration • Proven artificial intelligence and automation capabilities • Mobile solutions for planning officers • Other solutions delivering benefits across the end-to-end statutory planning process not listed above This engagement will inform Newham’s procurement strategy and business case development. Programme objectives The Council would like to explore solutions that can support delivery of the following: • Streamline the end-to-end planning processes through business process improvement, automation and digital workflows. • Reduce administrative burden and manual workarounds and enable officers to focus on value-adding professional planning activities and decision-making. • Improve customer experience through intuitive digital self-service • Improve the speed, quality and consistency of validation, assessment and determination activities. • Enable the use of artificial intelligence to support validation, case management, consultation handling and reporting. • Establish a data-driven and intelligence-led service through improved data quality, operational reporting and spatial insight. • Support Newham’s economic growth, regeneration and housing delivery goals through a more visible, efficient and responsive planning service. Programmescope At this stage of the programme scope is concerned with core development management planning functions: • Pre-application • Application submission and intake/receipt • Validation • Consultation and notification • Assessment • Decision • Decision reporting • Customer-facing planning portal(s)/planning register The management of appeals is not currently in scope. Scope of preliminary market engagement The Council is interested in hearing from suppliers who can provide: • Specialist or relevant planning software solutions • Development Management systems • Customer-facing planning portals and services • Intelligent document processing • Proven artificial intelligence and automation solutions deployed within a statutory planning/development management context within local government During preliminary market engagement, the Council is undertaking: • A Request for Information (RFI) • A supplier questionnaire Key dates 5 October 2026 Date of publication of UK UK2 Notice and invitation to submit responses. 23 October 2026 Closing date for responses. (11:30pm) Responses to the RFI will support business case development and route to market decision making. Information requested from suppliers Suppliers are invited to submit responses by completion of the following questionnaire: London Borough of Newham Planning Service Digital Transformation RFI – Fill in form The closing date for responses is 11.30pm Friday 23 October 2026. Additional information This notice is for preliminary market engagement purposes only and does not constitute a call for competition, procurement, award process or a commitment by the Council to commence a procurement. Any future procurement will be conducted in accordance with the Procurement Act 2023 and associated regulations. We welcome engagement from suppliers of all sizes, including SMEs and specialist providers and local government technology partners. Contact information Please note, suppliers are invited to complete the supplier questionnaire in response to this preliminary market engagement request for information. To adhere to the principles governing procurement in the UK, publication of this UK2 notice ensures transparency, early market visibility and equal treatment for suppliers. Newham is therefore not anticipating the need for separate communications outside of this process, at this early stage, except in the case of technical issues with form completion or submission. In these cases, suppliers are welcome to contact the Council by sending an email copying both the programme procurement and transformations leads shown below, to ensure a timely response. We thank you for your time and interest in responding to the supplier questionnaire. Stuart Simpson, Procurement Lead London Borough of Newham [email protected]
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published6 Oct 2026, 10:38 BSTUK2
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender