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Find a TenderAwardedContract details notice
Published 21 Oct 2025, 15:15 BST

Official UK procurement notice

Central Project Register & Tracker

Official notice

Authority: The West of England Combined Authority (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£60,000≈ £30k / year · £72,000 inc. VAT1.3% below published estimate
Submissions closed 4 Nov 2025awarded 2 Dec 2025
Awarded to P3MO Ltd
Contract term 2 yrsends 22 Nov 2027 · starts 21 Nov 2025

What is being bought

Published requirement description

We are seeking to procure an off-the-shelf software system to act as a project register and progress tracker, holding a list of key project attributes and facilitating highlight reporting and analysis of performance. The requirement must fulfil the MCA specification needs.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 yrsPublished value£60,000
Contract period: 21 Nov 2025 – 22 Nov 2027 (2 yrs)Value: £60,000 exc. VAT · £72,000 inc. VAT
Delivery: UK
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality 80% Price 20%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Oct 2025, 15:15 BST
Last source update
26 Jan 2026, 12:08 GMT
Authority reference
C0563
FTS notice number
2025/S 000-067164
Latest notice
Contract details notice (UK7)
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05d0db Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
4 Nov 2025, 12:00 GMT
Clarification deadline
27 Oct 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.westofengland-ca.gov.uk/about-us/democracy-f… ↗

Timeline

21 Oct 2025 → 26 Jan 2026 · 5 dates
  1. Tender notice published361 days ago
    21 Oct 2025, 15:15 BST
  2. Clarification questions by355 days ago
    27 Oct 2025, 12:00 GMT
  3. Submission deadline347 days ago
    4 Nov 2025, 12:00 GMT
  4. Contract starts330 days ago
    21 Nov 2025
  5. Latest notice published264 days ago
    26 Jan 2026, 12:08 GMT

Notice history

3 events · 2 releases on Find a Tender · since 21 Oct 2025
  1. Tender notice published
    21 Oct 2025, 15:15 BST
    UK4
  2. Contract details notice published
    26 Jan 2026, 12:08 GMT
    UK7
  3. Status changed to complete
    26 Jan 2026, 12:08 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £59,2001 contract exc. VAT
Contracts signed 1latest 2 Dec 2025
Awarded toValueDateStatus
P3MO Ltd——Awarded

Contracts

  • UK-0041 - Central Project Register & Tracker · P3MO Ltd

    Signed
    2 Dec 2025
    Value
    £59,200
    Period
    3 Dec 2025 – 2 Dec 2027
    Status
    active

Contracting authority & participating public bodies

The West of England Combined Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PGWR-9284-XMRY 70 Redcliff Street, Bristol, South West, BS1 6ALContact email

Bidders & participating suppliers

1 commercial party on the notice
  • P3MO LtdAwarded supplier 1&3 Kings Meadow, Osney Mead, Oxford,, Oxfordshire, South East, OX2 0DPContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender