Official UK procurement notice
UCLH-5600 - Proton Beam Therapy and Radiotherapy Patient Accomodation
Authority: University College London Hospitals NHS FT (Central government)
Sectors: Community & Cultural Services (98) Delivery: Delivery location not published
Published estimate£6,000,000≈ £2.0m / year · £7,200,000 inc. VAT
Submissions closed 8 May 2026awarded 22 Jul 2026
Award (standstill) to HWC APARTMENTS LIMITED, StayCity UK LTD2 awards
Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2031 with extensions · starts 1 Oct 2026
What is being bought
Published requirement descriptionAccommodation for patients undergoing proton beam therapy and radiotherapy at UCLH and Proton International.
CPV: Accommodation services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£6,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- ITT Quality: 70%
- Commercial Submission: 30%
Published award criteria (2)
- ITT Quality: Quality ITT Questions
- Commercial Submission
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Feb 2026, 11:46 GMT
- Last source update
- 23 Jul 2026, 13:45 BST
- Award evaluation window
- Submission end – 20 Jul 2026
- Authority reference
C417659- FTS notice number
2026/S 000-010881- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0649e8Find a Tender
How it was run
Official noticeRun through: Atamis (Health Family) · Who buys & how to bid on Atamis
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
- Submission deadline
- 8 May 2026, 12:00 BST
- Clarification deadline
- 17 Apr 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Please submit response to Supplier Questions by 6th March 2026 at 12 noon.
If proceeded to next stage, ITT deadline is 8th May 2026 at 12 noon.
Timeline
6 Feb 2026 → 1 Oct 2026 · 8 dates- Tender notice published260 days ago6 Feb 2026, 11:46 GMT
- Clarification questions by190 days ago17 Apr 2026, 17:00 BST
- Submission deadline169 days ago8 May 2026, 12:00 BST
- Award decision expected by95 days ago20 Jul 2026, 23:59 BST
- Assessment summaries sent94 days ago22 Jul 2026, 00:00 BST
- Latest notice published93 days ago23 Jul 2026, 13:45 BST
- Standstill ends80 days ago4 Aug 2026, 23:59 BST
- Contract starts23 days ago1 Oct 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 6 Feb 2026- Tender notice published6 Feb 2026, 11:46 GMTUK4
- Contract award notice published23 Jul 2026, 13:45 BSTUK6
- Status changed to complete23 Jul 2026, 13:45 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £9,548,5122 awards exc. VAT
Bids received 2
Named bidders 2published on the award notice
| Awarded to | Value | Date | Status |
|---|---|---|---|
| HWC APARTMENTS LIMITEDUCLH-5600 - Proton Beam Therapy and Radiotherapy Patient Accommodation1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 2 x 12-month extensions | £4,774,256 | 22 Jul 2026standstill to 4 Aug 2026 | Standstill |
| StayCity UK LTDUCLH-5600 - Proton Beam Therapy and Radiotherapy Patient Accommodation1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 2 x 12-months | £4,774,256 | 22 Jul 2026standstill to 4 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- wonHWC APARTMENTS LIMITED · Greater London
- wonStayCity UK LTD · Scotland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- HWC APARTMENTS LIMITEDAwarded supplier
- StayCity UK LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender