Official UK procurement notice
Two Year Contract for Roof Repair Services and Minor Works
Authority: Southside Housing Association (Housing)
What is being bought
Published requirement descriptionSouthside Housing Association is procuring a Contract which shall deliver Responsive Maintenance Roof Repair Services and Minor Works throughout the Cardonald and Pollokshields areas of Glasgow.
The properties applicable to the Contract are described within Tender Document E Part 1 and Part 2, and it is intended that that one Service Provider will be appointed to deliver all requirements for all properties listed in Tender Document E Part 1 and Part 2 that are located in the Cardonald and Pollokshields areas of Glasgow.
The properties are anticipated to include pre-1919 sandstone tenement flats and houses, new build modern housing and flats including multi-storey properties, and post war pre-2000 construction houses and flats. The approximate volume of work and the annual quantity of Responsive Maintenance Roof Repairs and Minor Works is not guaranteed, and may fluctuate depending on the volume of repairs reported by customers of Southside Housing Association during each year of the Contract.
Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contract within Glasgow throughout the term of the Contracts.
One contractor (the Service Provider) will be appointed to deliver the requirements of Southside Housing Association that are described in the tender documents and the Contract will be executed using the NHF Form of Contract 2011 (Rev 7 :2020) and Version 7.2 of the M3NHF Schedule of Rates
The duration of the Contract will be for an initial two-year period with optional 1 + 1 + 1 year annual extensions to the Contract Period up to a maximum duration of five years from the Commencement Date.
The complete standard suite of M3NHF Schedule of Rates shall not be applied during the Contract and it is the intention of Southside Housing Association that only the Schedule of Rates stated within ‘Tender Document A – Price Framework – Roofing Repairs’ shall apply during the Contract. Tenderers shall not be held to the standard rates within Version 7.2 of the M3NHF Schedule of Rates and Tenderers may price each item within Tender Document A with complete commercial freedom as they consider appropriate. The rates entered by Tenderers within Tender Document A will be held for one year from the Commencement Date of the Contract and adjusted for inflation within the rules of Clause 9.4 of the Contract Conditions thereafter.
Southside Housing Association intend to issue Orders for Responsive Repairs Maintenance works to the Service Provider during the term of the Contract. However, no specific values or any volumes of work are guaranteed to the Service Provider during the term of the Contract.
- Recurrence: 2026 at the earliest if the optional 12 month extensions are not applied
CPV: Bituminous roof-covering work · Metal roof-covering work · Repair and maintenance services of building installations · Roof · Roof frames · Roof maintenance work · Roof repair · Roof repair and maintenance work · Roof supports · Roof trusses · Roof-covering and roof-painting work · Roof-covering work · +7 more
The lotProcurement structure
single lot · value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the…AwardedRenewalPublished value£990,000
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 396000 GBP for the last two years or have an average yearly
turnover of a minimum of 396000 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set
up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
Contractors All Risk Insurance - 100,000 GBP
- Technical & professional ability
Question 4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the
services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they
have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This
will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and
provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment
performance.
Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be
required to confirm their and the number of managerial staff for the last three years.
Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment
to deliver the types of requirements detailed in II.1.4 in the Find a Tender Service Contract Notice or …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2026 at the earliest if the optional 12 month extensions are not applied
- First published
- 11 Oct 2024, 16:13 BST
- Last source update
- 4 Mar 2025, 10:08 GMT
- Award evaluation window
- 11 Nov 2024 – …
- FTS notice number
2025/S 000-007761- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ab82Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
'Tender Document F - Responsive v7.2 Volume 1(e) KPI Framework' attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, the Service Provider will be required to produce a Remedial Plan for the approval of Southside Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Service Provider.
Publisher note: (SC Ref:792179)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 11 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 11 Nov 2024, 12:00 GMT
Timeline
11 Nov 2024 → 4 Mar 2025 · 4 dates- Submission deadline11 Nov 2024, 12:00 GMT
- Bids opened11 Nov 2024, 12:00 GMT
- Bids must remain valid until10 Feb 2025, 23:59 GMT
- Notice published4 Mar 2025, 10:08 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Mar 2025, 10:08 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KPM Contractors LtdSME | £148,685 † | — | Awarded |
Contracts
Contract 007761-2025-1 · KPM Contractors LtdSME
- Signed
- 17 Feb 2025
- Value
- £148,685
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- KPM Contractors LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.