Official UK procurement notice
TRN-23-010 - Vehicle Maintenance and Repairs Services – East Tyrone
Authority: the Education Authority (Central government)
What is being bought2 lots · detail below
Published requirement descriptionProvision of Vehicle Maintenance and Repairs Services for East Tyrone
CPV: Bus maintenance services · Educational software package · Electrical-system repair services · Fleet management, repair and maintenance services · Repair and maintenance services · Repair and maintenance services of buses · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment · Vehicle-fleet management services · Vehicle-fleet-support services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Passenger Carrying Vehicles
The provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition.
The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure
compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.
Lot #2Other EA Vehicles
Contractor for the provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition.
The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles. Additional information: EA originally awarded contract TRN-23-010 for period 01/04/2024 – 30/06/2025 which included the built in optional 3-month extension taken between 01/04/2023 – 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 – 30/09/2025 which requires an additional contract value to the current contract (an additional £69,700.00) (overall revised contract value will then be £278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.. Standstill period to be in place for a period of 10 days.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 May 2025, 16:09 BST
- Last source update
- 23 Jun 2025, 10:12 BST
- FTS notice number
2025/S 000-034281- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050f1aFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
Framework Period Extension - This modification is required due to delays in the procurement process which could not have been anticipated. This is due to the re-structuring of the specification and financial response as delays while dealing with poor supplier performance. The re-tender of this framework is anticipated to be published May 2025.
Modification of framework value – This modification is required to cover the spend over the extended framework period. There has also been an increased demand for the maintenance services which was higher than estimated at the time of award of the framework.
(ii) the modification does not alter the overall nature of the contract.
The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification.
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The increase in value will not exceed 50% of the original contract value.
Publisher note: EA originally awarded contract TRN-23-010 for period 01/04/2024 – 30/06/2023 which included the built in optional 3-month extension taken between 01/04/2023 – 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 – 30/09/2025 which requires an additional contract value to the current contract (an additional £69,700.00) (overall revised contract value will then be £278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension..
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £278,800, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 019830-2025-1
- Signed
- 28 Mar 2024
- Value
- ceiling above
- Status
- active
Vehicle Maintenance and Repairs Services – East Tyrone
- Signed
- 28 Mar 2024
- Value
- ceiling above
- Status
- active
- Change EA originally awarded contract TRN-23-010 for period 01/04/2024 – 30/06/2023 which included the built in optional 3-month extension taken between 01/04/2023 – 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 – 30/09/2025 which requires an additional contract value to the current contract (an additional £69,700.00) (overall revised contract value will then be £278,800. Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Framework Period Extension - This modification is required due to delays in the procurement process which could not have been anticipated. The re-tender of this framework is anticipated to be published May 2025. Modification of framework value – This modification is required to cover the spend over the extended framework period. There has also been an increased demand for the maintenance services which was higher than estimated at the time of award of the framework. (ii) the modification does not alter the overall nature of the contract. The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The increase in value will not exceed 50% of the original contract value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body
Framework contractors & participating bidders
1 commercial party on the notice- Loughshore Autos T/A Quinns Coach Hire LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.