Find a TenderClosed
Published 30 Jan 2025, 16:05 GMT

Official UK procurement notice

Trinity School ~ Catering Tender

Official notice

Authority: Trinity School (Education)

ServicesRestricted procedure
Published estimate£3,185,810≈ £637k / year
Submissions closed 7 Mar 2025
Contract term 5 yrsends 31 Aug 2030 · starts 1 Sept 2025

What is being bought

Published requirement description

The successful Supplier will be required to provide catering services for: Trinity School, Strand Road, Carlisle, Cumbria.

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1The successful Supplier will be required to provide catering services for: 5 yrsPublished value£3,185,810

The successful Supplier will be required to provide catering services for:

Trinity School, Strand Road, Carlisle, Cumbria, CA1 1JB

Contract value = £637,162 p.a.

The contract will be for a three year term with the option to extend for a further two years.

Extract from Headteachers welcome:

Welcome to Trinity School. We think that what you will see is a vibrant and thriving community, with a strong sense of common purpose and a consistent focus on high standards.

Although we are a large school, which allows us to offer a wide range of courses and activities, we try to behave as if we were a very small one, with a ‘village’ feel and a big emphasis on the unique importance of each individual.

We make no apology for our focus on high standards as we want the best for every one of our students: we insist on high standards in approach to learning and in behaviour. We work to offer a high standard of education and of pastoral care. We encourage responsibility, both for self and for others. Each student is encouraged to take responsibility for their own learning, and to be responsible in the way they treat others, both in school and in the world beyond school. Responsibility and care for others reflects the Christian ethos of our school.

We also seek to provide wide ranging opportunities both within the curriculum we offer and in activities beyond the curriculum so that we educate the whole person and prepare our students well for life.

While the school is distinctively Christian and rooted in Anglican identity, this is not expressed to the exclusion of those of other faiths or no faith.

Trinity is a Good school with a positive Ofsted recent report with 1694 pupils of which 347 are sixth form pupils.

The school has a main dining room, year 11 dining room and separate sixth form block with a sixth form café where breakfast, break and lunch are served. There is also a supplementary break time service served from the hall.

The catering service at Trinity has been contracted out for a long time. The school is keen to maintain a high standard of food and service and is always looking for continuous improvement and new ideas from its catering provider. The catering facilities are quite modern but the school is always open to new ideas to further improve the service.

Contract period: 1 Sept 2025 – 31 Aug 2030 (5 yrs)
Delivery: North West · Cumbria
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Jan 2025, 16:05 GMT
Last source update
30 Jan 2025, 16:05 GMT
FTS notice number
2025/S 000-003163
Classification (CPV)
School catering services
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-04d77c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Cumbria:-School-catering-services./K7FY7P6ZAE To respond to this opportunity, please click here: https://litmustms.co.uk/respond/K7FY7P6ZAE GO Reference: GO-2025130-PRO-29263022

How it was run

Official notice
Submission deadline
7 Mar 2025, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

30 Jan 2025 → 1 Sept 2025 · 4 dates
  1. Notice published
    30 Jan 2025, 16:05 GMT
  2. Submission deadline
    7 Mar 2025, 12:00 GMT
  3. Invitations to tender expected
    31 Mar 2025, 00:00 BST
  4. Contract starts
    1 Sept 2025, 00:00 BST

Contracting authority & participating public bodies

Trinity School

Contracting authorityEducationBody governed by public lawEducation Strand Road, Carlisle, Cumbria, North West, CA1 1JBContact email, phone Published organisation website ↗

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria