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Published 28 Aug 2025, 10:19 BST

Official UK procurement notice

Transportation of Deceased Remains

Official notice

Procurement agent: Belfast Health and Social Care Trust·On behalf of: Regional Business Services Organisation Procurement and Logistics Service

4 lotsServicesOpen procedureAbove threshold
Sectors: Community & Cultural Services (98) Delivery: Delivery location not published
Published estimate£4,697,012total for 4 lots · £5,636,410 inc. VAT · 1 value update
Submissions closed 30 Jul 2026
Lots 4see the lot list below
Contract term 5 yrsends 31 Dec 2031 · up to 31 Dec 2033 with extensions · starts 1 Jan 2027

What is being bought4 lots · detail below

Published requirement description

Business Services Organisation (BSO), Procurement and Logistics Service (PaLS) seeks to provide a Contract(s) for the Transportation of Deceased Remains to meet the requirements of Health and Social Care (HSC) in Northern Ireland.

  • The authority expects to re-tender this requirement around 1 Dec 2031, 23:59 GMT.

CPV: Cemetery services and cremation services · Cremation services · Funeral and related services · Funeral services · Undertaking services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£4,697,012 together) · same conditions of participation on every lot
Lot #1Belfast Health and Social Care Trust and South Eastern Health and Social Care TrustRenewal 5 yrsPublished value£4,087,000

Transportation of Deceased Remains for Lot 1 Belfast Health and Social Care Trust and South Eastern Health and Social Care Trust.

The values stated at Lot value (estimated) are the highest values in the following ranges £0 to £4,087,000 (excluding VAT) £0 to £4,904,395 (including VAT) which has been calculated on the basis of a five year Contract, potential to extend for a period(s) of up to and including 24 months, contingency for potential increase in usage, price increases and potential extension(s) of up to and including 18 months for procurement exercises.

Contract lot values may be shared with other lots.

Contract period: 1 Jan 2027 – 31 Dec 2031 (5 yrs) · up to 31 Dec 2033 with extensionsValue: £4,087,000 exc. VAT · £4,904,395 inc. VAT
Extensions: The right to additional services while the Contract is valid. The Buyer reserves the right to increase the service range depending on Buyer requirements. The Total Value (estimated) has been calculated on the basis of a five year Contract, potential to extend for a period(s) of up to and including 24 months, contingency for potential increase in usage, price increases and potential extension(s) of up and including 18 months for procurement exercises. · Potential to extend for a period(s) of up to and including 24 months
98370000 Funeral and related services98371000 Funeral services98371100 Cemetery services and cremation services98371120 Cremation services98371200 Undertaking services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed within the Tender Documentation

  • Technical & professional ability

    As detailed within the Tender Documentation

Lot #2Western Health and Social Care TrustRenewal 5 yrsPublished value£388,290

Transportation of Deceased Remains for Lot 2 Western Health and Social Care Trust.

The values stated at Lot value (estimated) are the highest values in the following ranges £0 to £388,290 (excluding VAT) £0 to £465,945 (including VAT) which has been calculated on the basis of a five year Contract, potential to extend for a period(s) of up to and including 24 months, contingency for potential increase in usage, price increases and potential extension(s) of up and including 18 months for procurement exercises.

Contract lot values may be shared with other lots.

Contract period: 1 Jan 2027 – 31 Dec 2031 (5 yrs) · up to 31 Dec 2033 with extensionsValue: £388,290 exc. VAT · £465,945 inc. VAT
Extensions: The right to additional services while the Contract is valid. The Buyer reserves the right to increase the service range depending on Buyer requirements. The Total Value (estimated) has been calculated on the basis of a five year Contract, potential to extend for a period(s) of up to and including 24 months, contingency for potential increase in usage, price increases and potential extension(s) of up and including 18 months for procurement exercises. · Potential to extend for a period(s) of up to and including 24 months
98370000 Funeral and related services98371000 Funeral services98371100 Cemetery services and cremation services98371120 Cremation services98371200 Undertaking services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed within the Tender Documentation

  • Technical & professional ability

    As detailed within the Tender Documentation

Lot #3Southern Health and Social Care TrustRenewal 5 yrsPublished value£103,861

Transportation of Deceased Remains for Lot 3 Southern Health and Social Care Trust.

The values stated at Lot value (estimated) are the highest values in the following ranges £0 to £103,861 (excluding VAT) £0 to £124,635 (including VAT) which has been calculated on the basis of a five year Contract, potential to extend for a period(s) of up to and including 24 months, contingency for potential increase in usage, price increases and potential extension(s) of up and including 18 months for procurement exercises.

Contract lot values may be shared with other lots.

Contract period: 1 Jan 2027 – 31 Dec 2031 (5 yrs) · up to 31 Dec 2033 with extensionsValue: £103,861 exc. VAT · £124,635 inc. VAT
Extensions: The right to additional services while the Contract is valid. The Buyer reserves the right to increase the service range depending on Buyer requirements. The Total Value (estimated) has been calculated on the basis of a five year Contract, potential to extend for a period(s) of up to and including 24 months, contingency for potential increase in usage, price increases and potential extension(s) of up and including 18 months for procurement exercises. · Potential to extend for a period(s) of up to and including 24 months
98370000 Funeral and related services98371000 Funeral services98371100 Cemetery services and cremation services98371120 Cremation services98371200 Undertaking services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed within the Tender Documentation

  • Technical & professional ability

    As detailed within the Tender Documentation

Lot #4Northern Health and Social Care TrustRenewal 5 yrsPublished value£117,861

Transportation of Deceased Remains for Lot 4 Northern Health and Social Care Trust.

The values stated at Lot value (estimated) are the highest values in the following ranges £0 to £117,861 (excluding VAT) £0 to £141,435 (including VAT) which has been calculated on the basis of a five year Contract, potential to extend for a period(s) of up to and including 24 months, contingency for potential increase in usage, price increases and potential extension(s) of up and including 18 months for procurement exercises.

Contract lot values may be shared with other lots.

Contract period: 1 Jan 2027 – 31 Dec 2031 (5 yrs) · up to 31 Dec 2033 with extensionsValue: £117,861 exc. VAT · £141,435 inc. VAT
Extensions: The right to additional services while the Contract is valid. The Buyer reserves the right to increase the service range depending on Buyer requirements. The Total Value (estimated) has been calculated on the basis of a five year Contract, potential to extend for a period(s) of up to and including 24 months, contingency for potential increase in usage, price increases and potential extension(s) of up and including 18 months for procurement exercises. · Potential to extend for a period(s) of up to and including 24 months
98370000 Funeral and related services98371000 Funeral services98371100 Cemetery services and cremation services98371120 Cremation services98371200 Undertaking services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed within the Tender Documentation

  • Technical & professional ability

    As detailed within the Tender Documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As detailed within the Tender Documentation

  • Technical & professional ability

    As detailed within the Tender Documentation

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Dec 2031
First published
28 Aug 2025, 10:19 BST
Last source update
23 Jun 2026, 17:12 BST
Award evaluation window
Submission end – 1 Dec 2026
Authority reference
5865248
FTS notice number
2026/S 000-059156
Latest notice
Tender notice (UK4)
Classification (CPV)
Cemetery services and cremation servicesCremation servicesFuneral and related servicesFuneral servicesUndertaking services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-058f10 Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
30 Jul 2026, 15:00 BST
Clarification deadline
20 Jul 2026, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

28 Aug 2025 → 1 Jan 2027 · 7 dates
  1. Planning notice published
    28 Aug 2025, 10:19 BST
  2. Market engagement372 days ago
    17 Oct 2025, 23:59 BST

    This is a Preliminary Market Engagement Notice to seek additional engagement with the market place to gather information associated with the service for the Transportation of Deceased Remains. To this end the Business Services Organisation, Procurement and Logistics Service on behalf of Health and Social Care Northern Ireland (HSCNI), wish to engage with potential suppliers to obtain a market view of the potential requirements through the completion of a Questionnaire. Any interested Suppliers are required to submit their response through the eTendersNI secure messaging area of the Call for Tender (CfT) Ref: 6042985. All correspondence in relation to this Preliminary Market Engagement exercise must be communicated via the eTendersNI secure messaging area. Suppliers will be required to submit their completed Questionnaire no later than 17:00 hours on 11 September 2025. To register on eTendersNI and access the Questionnaire, please use the following link: - etendersni.gov.uk ↗ and locate CfT Ref: 6042985. Suppliers should also note that any interest shown does not constitute a commitment to participate in any future tendering exercise.

  3. Tender notice published123 days ago
    23 Jun 2026, 17:12 BST
  4. Clarification questions by96 days ago
    20 Jul 2026, 15:00 BST
  5. Submission deadline86 days ago
    30 Jul 2026, 15:00 BST
  6. Today
    25 Oct 2026
  7. Award decision expected byin 38 days
    1 Dec 2026, 23:59 GMT
  8. Contract startsin 68 days
    1 Jan 2027

Notice history

7 events · 2 releases on Find a Tender · since 28 Aug 2025
  1. Preliminary market engagement notice published
    28 Aug 2025, 10:19 BST
    UK2
  2. Tender notice published
    23 Jun 2026, 17:12 BST
    UK4
  3. Published value published: £4,697,012
    23 Jun 2026, 17:12 BST
  4. Status changed to active
    23 Jun 2026, 17:12 BST
  5. Procurement method changed
    23 Jun 2026, 17:12 BST
  6. Deadline published: 30 Jul 2026, 15:00 BST
    23 Jun 2026, 17:12 BST
  7. Buyer details updated
    23 Jun 2026, 17:12 BST

Contracting authority & participating public bodies

6 public bodies on the notice

Belfast Health and Social Care Trust

Procurement agentPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PLQJ-5727-JCLR A Floor, Belfast City Hospital, Lisburn Road, Belfast, Northern Ireland, BT9 7ABContact email

Clients of the procurement agent

  • Northern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PBRP-6676-CQZY Antrim, Northern IrelandContact email
  • Regional Business Services Organisation Procurement and Logistics ServiceProcess contact pointProcuring entityPublic authority - central governmentCarrying out the procurement exercise for the Health and Social Care Trusts.GB-PPON: PWNJ-1991-NGDW Belfast, Northern IrelandContact email
  • South Eastern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PLGY-6381-WWWR Belfast, Northern IrelandContact email
  • Southern Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PJCC-1957-RCGP Portadown, Northern IrelandContact email
  • Western Health and Social Care TrustContracting authorityPublic authority - central governmentNorthern Irish devolved regulations applyGB-PPON: PTVW-2397-PWCT Londonderry, Northern IrelandContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure