TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 12 Feb 2025, 09:47 GMT

Official UK procurement notice

Transportation of Deceased Persons

Official notice

Authority: Scottish Police Authority (Central government)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Community & Cultural Services (98) Delivery: Scotland (UKM)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 2 Jun 2025awarded 5 Sept 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Framework with multiple suppliers covering mainland and islands of Scotland.

A service is required to uplift deceased persons from a locus and transport them to a designated mortuary, or transport between mortuaries or from a mortuary to a place of rest.

The requirement for transportation is only in circumstances where there is a Police Scotland/COPFS investigation into the death.

Non-suspicious deaths where a death certificate is issued or is anticipated will not form part of the requirement.

The contract will incorporate the full requirement for transportation services for Police Scotland and the COPFS (Crown Office & Procurator Fiscal Service). Police Scotland will be the main point of contact for all enquiries & invoicing relating to the Framework.

The Framework will be split into 2 Lots:-

Lot 1: Reactive Journeys from Locus to Designated Mortuary or non-Designated Mortuary

Lot 2: Planned Journeys between Designated Mortuaries, Non Designated Mortuaries and Designated Mortuaries, Places of Rest and Designated Mortuaries and Return Journeys

Bothe lots will be further split into geographical regions with suppliers able to bid on the regions most suited to their business.

The following transport services have been identified as forming part of the requirement:

  1. ‘First Transport’ – Transport to Designated Mortuary
  2. ‘Second Transport’ –

Place of Rest or Designated Mortuary to Designated Mortuary

  1. ‘Return Transport’ – Designated Mortuary to Local Jurisdiction or Mortuary
  • Recurrence: Jan 2029

CPV: Funeral and related services

How this framework works

From the published notice
Places
up to 30 suppliers · 17 bids on the busiest of 2 lots (0.6 per place) · 16 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot
Lot #1Reactive JourneysCancelledRenewal

Reactive Journeys from Locus to Designated Mortuary or non-Designated Mortuary.

Each area may have different transport requirements in line with the geographic characteristics.

The requirement for transportation is only in circumstances where there is a requirement for Police Scotland/COPFS investigation into the death. Non-suspicious deaths where a death certificate is issued or is anticipated will not form part of the requirement. Additional information: Each Lot will further divided into geographical Sub-Lots.

A maximum of three Contractors shall be appointed for each geographical Sub-Lot. The Contractors will be ranked 1st, 2nd and 3rd based on the Most Economically Advantageous Tender (MEAT).

Delivery: Scotland · Throughout Scotland - Mainland and Islands
Extensions: 1 x 12 month extension availableVariant bids: not allowed
98370000 Funeral and related services
Lot #2Planned JourneysCancelledRenewal

Planned journeys to transport deceased persons between

Designated Mortuaries, Non Designated Mortuaries or Places of Rest.

Each area covered by the contract may have different transport requirements in line with the geographic characteristics.

The requirement for transportation is only in circumstances where there is a requirement for Police Scotland/COPFS investigation into the death. Non-suspicious deaths where a death certificate is issued or is anticipated will not form part of the requirement. Additional information: Each Lot will further divided into geographical Sub-Lots.

A maximum of three Contractors shall be appointed for each geographical Sub-Lot. The Contractors will be ranked 1st, 2nd and 3rd based on the Most Economically Advantageous Tender (MEAT).

Delivery: Scotland · Throughout Scotland - Mainland and islands
Extensions: 1 x 12 month extension availableVariant bids: not allowed
98370000 Funeral and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · Reactive Journeys95505
2 · Planned Journeys95505
Conditions of participation3
  • Suitability

    Registered on the Scottish Government Funeral Sector Register.

    funeral.epass.service.gov.scot ↗

    blogs.gov.scot/funeral-industry/202… ↗

  • Economic & financial standing

    Public Liability Insurance to the extent of not less than FIVE MILLION POUNDS (GBP 5,000,000)

    Employers Liability Insurance to the extent of not less than TEN MILLION POUNDS (GBP 10,000,000)

    Product Liability Insurance (where applicable) to the extent of not less than FIVE MILLION POUNDS (GBP 5,000,000)

    Professional Indemnity Insurance (where applicable) to the extent of not less than TWO MILLION POUNDS (GBP 2,000,000)

    Agree to credit safe report (score of 30 or more required)

  • Technical & professional ability

    please provide relevant examples of supplies and/or services carried out during the last three years.

    Please provide details of the vehicles that are available for the provision of the service.

What this means for your bid
  • Price carries 50 points on every lot: a 10% discount moves about 5 points.
  • “Transportation of Deceased Persons” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Jan 2029
First published
12 Feb 2025, 09:47 GMT
Last source update
8 Dec 2025, 12:24 GMT
Award evaluation window
2 Jun 2025 – …
Authority reference
PROC-24-2705
FTS notice number
2025/S 000-080564
Classification (CPV)
Funeral and related services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-04ddf7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: (SC Ref:817867)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
2 Jun 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
2 Jun 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

17 Apr 2025 → 31 Dec 2025 · 5 dates
  1. Next notice expected
    17 Apr 2025, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    2 Jun 2025, 12:00 BST
  3. Bids opened
    2 Jun 2025, 12:00 BST
  4. Notice published320 days ago
    8 Dec 2025, 12:24 GMT
  5. Bids must remain valid until297 days ago
    31 Dec 2025, 23:59 GMT

Notice history

4 events · 3 releases on Find a Tender · since 5 May 2025
  1. Status changed to active
    5 May 2025, 16:24 BST
  2. Procurement method changed
    5 May 2025, 16:24 BST
  3. Deadline published: 2 Jun 2025, 12:00 BST
    5 May 2025, 16:24 BST
  4. Status changed to complete
    8 Dec 2025, 12:24 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 16admitted to the panel · see the list ↓
Bids received 1715 from SMEs · busiest of 2 lots
Contracts signed 2latest 5 Sept 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Reactive Journeys

    Signed
    5 Sept 2025
    Value
    £5,200,000
    Status
    active

  • Planned Journeys

    Signed
    5 Sept 2025
    Value
    £1,300,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Reactive Journeys17bids · 17 electronic15——
2 · Planned Journeys17bids · 17 electronic · 17 from abroad15——

Contracting authority & participating public bodies

2 public bodies on the notice

Scottish Police Authority

Contracting authorityCentral GovernmentBody governed by public lawPublic order and safety 1 Pacific Quay, 2nd Floor, Glasgow, Scotland, G51 1DZContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body GlasgowContact email

Framework contractors & participating bidders

16 commercial parties on the notice
Show 6 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.