Transformation - Communications & Engagements

{
  "id": "009276-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 5,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 5,
        "measure": "bids",
        "relatedLot": "2"
      },
      {
        "id": "3",
        "value": 5,
        "measure": "bids",
        "relatedLot": "2"
      },
      {
        "id": "4",
        "value": 5,
        "measure": "bids",
        "relatedLot": "2"
      },
      {
        "id": "5",
        "value": 3,
        "measure": "bids",
        "relatedLot": "3"
      },
      {
        "id": "6",
        "value": 3,
        "measure": "bids",
        "relatedLot": "3"
      },
      {
        "id": "7",
        "value": 3,
        "measure": "bids",
        "relatedLot": "3"
      }
    ]
  },
  "date": "2024-03-21T19:05:06Z",
  "ocid": "ocds-h6vhtk-030e80",
  "buyer": {
    "id": "GB-FTS-1173",
    "name": "Scottish Water"
  },
  "awards": [
    {
      "id": "009276-2024-1",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-108748",
          "name": "Always Be Content Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    },
    {
      "id": "009276-2024-2",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-108749",
          "name": "Always Be Content Limited"
        }
      ],
      "relatedLots": [
        "2"
      ]
    },
    {
      "id": "009276-2024-3",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-108750",
          "name": "We Are Brass Tacks Limited"
        }
      ],
      "relatedLots": [
        "2"
      ]
    },
    {
      "id": "009276-2024-4",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-108751",
          "name": "The Maverick Group"
        }
      ],
      "relatedLots": [
        "2"
      ]
    },
    {
      "id": "009276-2024-SW21/ACP/1380/3-5",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-108752",
          "name": "Cameron Presentations Ltd"
        }
      ],
      "relatedLots": [
        "3"
      ]
    },
    {
      "id": "009276-2024-6",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-108753",
          "name": "Catalyst Event Production Services"
        }
      ],
      "relatedLots": [
        "3"
      ]
    },
    {
      "id": "009276-2024-7",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-108754",
          "name": "Vision Events UK Ltd"
        }
      ],
      "relatedLots": [
        "3"
      ]
    }
  ],
  "tender": {
    "id": "SW21/ACP/1380",
    "lots": [
      {
        "id": "1",
        "title": "Communications Consultancy",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The scope of the contract is to provide communication consultancy services to Scottish Water to effect transformational change. You will provide solutions to keep our narrative alive, build and sustain belief in the change, and accelerate understanding of the changes we’re making. With creative strategies to enthuse, inspire trust, shift mindsets and keep key internal stakeholders engaged. We also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact and support a sustainable event. Additional information: The PQQ documents can also be accessed by logging in through the Scottish Water Delta e-sourcing webpage https://scottishwater.delta-esourcing.com/ and through the Response Manager section using the following Access Code: 5NKTUHS4QE"
      },
      {
        "id": "2",
        "title": "Creative Consultancy",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The scope of the contract is to provide impactful creative services that inspire the transformation journey we are on. You will provide creative solutions to keep our narrative alive, build and sustain belief in the change, and accelerate understanding of the changes we’re making. With creative strategies and solutions to enthuse and keep key internal stakeholders engaged. We also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact. Additional information: The PQQ documents can also be accessed by logging in through the Scottish Water Delta e-sourcing webpage https://scottishwater.delta-esourcing.com/ and through the Response Manager section using the following Access Code: 6H2F38245J"
      },
      {
        "id": "3",
        "title": "AV & Digital Production",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The scope of the contract is to provide audio-visual production services to Scottish Water for large and small-scale in person, hybrid and digital events. You will be expected to work with Scottish Water and its appointed creative partners to understand event design and provide creative audio-visual production solutions. You will be expected to provide solutions for activities and set production, source and supply reliable and effective audio-visual equipment and event kit for production of events, transport and install audio-visual equipment, attend set-up days and provide on-site support on event days. Where digital platforms are required you will be expected to provide reliable, innovative, multi-functional interactive solutions. We also expect you to provide platform support to SW event organisers and contributors. Additional information: The PQQ documents can also be accessed by logging in through the Scottish Water Delta e-sourcing webpage https://scottishwater.delta-esourcing.com/ and through the Response Manager section using the following Access Code: 784DB5XZ4U"
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "SCOTLAND"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79400000",
            "scheme": "CPV",
            "description": "Business and management consultancy and related services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "SCOTLAND"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79400000",
            "scheme": "CPV",
            "description": "Business and management consultancy and related services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryLocation": {
          "description": "SCOTLAND"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          }
        ]
      }
    ],
    "title": "Transformation - Communications & Engagements",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0025",
      "scheme": "CELEX"
    },
    "description": "1.Strategic communications consultancy and delivery – to create our story and launch programme, would include the ongoing refinement of the story and any other future strategic communications support we might need for transformation more generally. Could also include events content input. 2.Creative delivery – to include animation, video, design, imagery, visual identities, podcasts, digital comms, publications, apps etc. 3.Technical event delivery – Physical event AV, digital event platforms, technical logistics.",
    "classification": {
      "id": "79952000",
      "scheme": "CPV",
      "description": "Event services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated procedure with prior call for competition"
  },
  "parties": [
    {
      "id": "GB-FTS-1173",
      "name": "Scottish Water",
      "roles": [
        "buyer",
        "mediationBody",
        "reviewContactPoint"
      ],
      "address": {
        "region": "UKM",
        "locality": "Glasgow",
        "postalCode": "G33 6FB",
        "countryName": "United Kingdom",
        "streetAddress": "6 Buchanan Gate"
      },
      "details": {
        "url": "https://www.scottishwater.co.uk/",
        "buyerProfile": "https://www.scottishwater.co.uk/",
        "classifications": [
          {
            "id": "WATER",
            "scheme": "TED_CE_ACTIVITY",
            "description": "Water"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Water"
      },
      "contactPoint": {
        "email": "iain.masterson@scottishwater.co.uk",
        "telephone": "+44 7443876127"
      },
      "additionalContactPoints": [
        {
          "telephone": "+44 8000778778"
        }
      ]
    },
    {
      "id": "GB-FTS-108748",
      "name": "Always Be Content Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "EH74DZ",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 23200, 17-19 East London Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "SC558181",
        "legalName": "Always Be Content Limited"
      }
    },
    {
      "id": "GB-FTS-108749",
      "name": "Always Be Content Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "EH74DZ,",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 23200, 17-19 East London Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "SC558181",
        "legalName": "Always Be Content Limited"
      }
    },
    {
      "id": "GB-FTS-108750",
      "name": "We Are Brass Tacks Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Paisley",
        "postalCode": "PA11JS",
        "countryName": "United Kingdom",
        "streetAddress": "We Are Brass Tacks Ltd Suite 4002, Mile End Mill"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "SC523163",
        "legalName": "We Are Brass Tacks Limited"
      }
    },
    {
      "id": "GB-FTS-108751",
      "name": "The Maverick Group",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "London SE1 2NE",
        "postalCode": "SE1 2NE",
        "countryName": "United Kingdom",
        "streetAddress": "5 Gainsford Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "04462001",
        "legalName": "The Maverick Group"
      }
    },
    {
      "id": "GB-FTS-108752",
      "name": "Cameron Presentations Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Glasgow",
        "postalCode": "G46 7TH",
        "countryName": "United Kingdom",
        "streetAddress": "209 Burnfield Rd, Giffnock, Glasgow, G46 7TH, Giffnock"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "SC092410",
        "legalName": "Cameron Presentations Ltd"
      }
    },
    {
      "id": "GB-FTS-108753",
      "name": "Catalyst Event Production Services",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Perthshire",
        "postalCode": "PH2 9AL",
        "countryName": "United Kingdom",
        "streetAddress": "Catalyst Event Production Services, Wicks O Baiglie Road, Bridge of Earn"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "SC271224",
        "legalName": "Catalyst Event Production Services"
      }
    },
    {
      "id": "GB-FTS-108754",
      "name": "Vision Events UK Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKM",
        "locality": "Loanhead",
        "postalCode": "EH20 9LZ",
        "countryName": "United Kingdom",
        "streetAddress": "16 Dryden Road, Bilston Glen Industrial Estate"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "SC104232",
        "legalName": "Vision Events UK Ltd"
      }
    },
    {
      "id": "GB-FTS-1174",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9TW",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      },
      "contactPoint": {
        "telephone": "+44 1414298888"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "009276-2024-1",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "awardID": "009276-2024-1",
      "dateSigned": "2023-02-22T00:00:00Z"
    },
    {
      "id": "009276-2024-2",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "awardID": "009276-2024-2",
      "dateSigned": "2023-02-22T00:00:00Z"
    },
    {
      "id": "009276-2024-3",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "awardID": "009276-2024-3",
      "dateSigned": "2023-05-17T00:00:00+01:00"
    },
    {
      "id": "009276-2024-4",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "awardID": "009276-2024-4",
      "dateSigned": "2023-03-02T00:00:00Z"
    },
    {
      "id": "009276-2024-SW21/ACP/1380/3-5",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "awardID": "009276-2024-SW21/ACP/1380/3-5",
      "dateSigned": "2023-05-24T00:00:00+01:00"
    },
    {
      "id": "009276-2024-6",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "awardID": "009276-2024-6",
      "dateSigned": "2023-04-24T00:00:00+01:00"
    },
    {
      "id": "009276-2024-7",
      "title": "Transformation - Communications & Engagements",
      "status": "active",
      "awardID": "009276-2024-7",
      "dateSigned": "2023-04-17T00:00:00+01:00"
    }
  ],
  "description": "Scottish Water will not accept the SPD. We will only accept a completed Scottish Water PQQ document. This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the FTS Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination\nTo view this notice, please click here: \n<a href=\"https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=850491838\" target=\"_blank\">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=850491838</a>\n GO Reference: GO-2024321-PRO-25558612",
  "initiationType": "tender"
}

{
  "id": "002023-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-01-24T14:15:04Z",
  "ocid": "ocds-h6vhtk-030e80",
  "buyer": {
    "id": "GB-FTS-1173",
    "name": "Scottish Water"
  },
  "tender": {
    "id": "SW21/ACP/1380",
    "lots": [
      {
        "id": "1",
        "title": "Communications Consultancy",
        "value": {
          "amount": 2000000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 year initial period with 2 x 2 year optional extensions."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Internal Communications Consultancy (Transformation)\nBrief and specification\nThis section provides tenderers with an overview of the consultancy requirements for Scottish Water’s transformation programme, sets out the scope and specification requirements and the information to be provided by each supplier.\nProposed scope for communication consultancy service to support the Scottish Water transformation for up to six years.\nScottish Water seeks to 1-3 suppliers to provide high quality communication consultancy, for large and small-scale events across Scotland for up to six years, subject to ongoing performance review and being able to demonstrate value for money.  \nBackground\nScottish Water services support the daily lives of 2.54 million households and 152,000 business premises across Scotland. We employ nearly 4,000 people based all over Scotland. Our transformation is the single biggest, long-term programme of change underway at Scottiish Water. \nOur future together is the transformation journey Scottish Water will be taking to support a flourishing Scotland. It’s how we’re addressing the challenges of a changing climate, aging assets and ensuring a sustainable future. \nWe have developed a narrative to support this change and would like to engage a communications consultancy to ensure continued focus and attention on transformation as the programme moves into different phases. \nIt is Scottish Water’s intention to engage with a supplier that can execute story-driven change, deliver long term engagement strategies for our varied audiences for up to six years. \nThe appointed provider will have relevant experience, ability to deliver creative solutions for long term change, as well as offering best value for money and availability.\nIt is estimated, but not limited, that over the initial two-year period we will host one large scale internal event programme, build a network and use a variety of channels to engage employees across Scottish Water.\nScope and specification \nOur narrative offers the opportunity to connect to the change, communicate key messages, show case future plans and engage employees. The scope of the contract is to provide communication consultancy services to Scottish Water to effect transformational change. \nYou will provide solutions to keep our narrative alive, build and sustain belief in the change, and accelerate understanding of the changes we’re making. With creative strategies to enthuse, inspire trust, shift mindsets and keep key internal stakeholders engaged.\nWe also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact and support a sustainable event. \nSpecifically, the communication consultancy supplier must:\n•Have proven experience of story-driven change, strategy engagement, transformation and culture change\n•As required, work with other Scottish Water suppliers to understand project design, AV and provide creative audio-visual or production solutions\n•Follow a brief to provide innovative solutions and best practice to engage Scottish Water audiences\n•Provide a range of engagement activity using a wide range of channels, including events, designed to align employees to a shared vision\n•Produce a detailed delivery plan for each activity\n•Supply well researched and effective creative materials to support all activities\n•Host research events and activities to ensure early connection\n•Advise on audience engagement, including empowering leaders and collaboration\n•Attend site visits when required at specified times \n•Provide a consistent team for the duration of the contract\n•Management of third-party invoicing for any third-party suppliers ensuring Scottish Water has full transparency of any related costs\n•Adhere to Scottish Water Branding Guidelines and internal tone of voice\n•Based on requirements produce robust risk assessments and contingency planning which reflect all safety measures required in relation to the COVID-19 climate at all times\nFurther information\nAudience: The audience is made up of employees from across the business and directorates – office based and field / operational employees - and representatives from our supply chain partners. Also, Senior leaders, business managers and team managers.\nPlanning meetings: You should be available to attend planning meetings, site visits, set up days and activity days. Additional information: The PQQ documents can also be accessed by logging in through the Scottish Water Delta e-sourcing webpage https://scottishwater.delta-esourcing.com/ and through the Response Manager section using the following Access Code: 5NKTUHS4QE",
        "secondStage": {
          "minimumCandidates": 3
        },
        "contractPeriod": {
          "durationInDays": 2160
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Creative Consultancy",
        "value": {
          "amount": 1500000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 year initial period with 2 x 2 year optional extensions"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Internal Communications Creative Services Contract (Transformation)\nBrief and specification\nThis section provides tenderers with an overview of the creative requirements for Scottish Water’s transformation programme, sets out the scope and specification requirements and the information to be provided by each supplier.\nProposed scope for communication creative service to support the Scottish Water transformation for up to six years.\nScottish Water seeks to appoint 1-3 suppliers to provide high quality creative services, for up to six years, subject to ongoing performance review and being able to demonstrate value for money.  \nBackground\nScottish Water services support the daily lives of 2.54 million households and 152,000 business premises across Scotland. We employ nearly 4,000 people based all over Scotland. Our transformation is the single biggest, long-term programme of change underway at Scottiish Water. \nOur future together is the transformation journey Scottish Water will be taking to support a flourishing Scotland. It’s how we’re addressing the challenges of a changing climate, aging assets and ensuring a sustainable future. \nWe have developed a narrative and creative content to support this change and would like to engage a creative agency to provide ongoing impactful creative materials that bring our Scottish Water narrative and transformation change to life. \nIt is Scottish Water’s intention to engage with a supplier that can offer several creative services in one place. An agency that will make our transformation simple.\nThe appointed provider will have relevant experience, ability to deliver creative solutions for long term change as well as offering best value for money and availability.\nIt is estimated, but not limited, that over a two-year period we will be implementing  a significant large scale programme of change(approx. 20 events over three months), around 50 small scale events, build a network and use a variety of channels to engage employees across Scottish Water.\nScope and specification \nOur narrative offers the opportunity to connect to the change, communicate key messages, show case future plans and engage employees. The scope of the contract is to provide impactful creative services that inspire the transformation journey we are on.\nYou will provide creative solutions to keep our narrative alive, build and sustain belief in the change, and accelerate understanding of the changes we’re making. With creative strategies and solutions to enthuse and keep key internal stakeholders engaged.\nWe also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact.\nSpecifically, the agency must:\noProduce quick creative solutions to briefs, with an eye for detail\noDemonstrate a track record for trailblazing new trends in technology and creative\noHave proven creative experience of story-driven change, strategy engagement, transformation and culture change developed with intent to engage employees\noAs required, work with other Scottish Water suppliers \noCan quickly come to learn about our commercial and transformation context\noFollow a brief to provide innovative solutions and best practice to engage Scottish Water audiences, taking care of the detail, reacting quickly to feedback, going back and forth as many times as it takes\noHave excellent relationship management, logistical and project management skills\noProvide a range of creative material suitable for a wide range of channels designed to align employees to a shared vision:\noimpactful videos\nocopywriting;scriptwriting\nosound design and voice over\noillustration\noanimation\nobranding\nodigital – software product creation; email campaigns; screensavers; mobile solutions\nocreative direction and campaigns\noProduce a detailed delivery plan for each activity\noUnderstand our varied audiences and mindsets\noProvide solutions that enrich the employee experience of change\noProvide a consistent team for the duration of the contract\noManage any third-party invoicing for any third-party suppliers ensuring Scottish Water has full transparency of any related costs\noAdhere to Scottish Water Branding Guidelines and internal tone of voice\nFurther information\nAudience: The audience is made up of employees from across the business and directorates – office based and field / operational employees - and representatives from our supply chain partners. Also, Senior leaders, business managers and team managers. Additional information: The PQQ documents can also be accessed by logging in through the Scottish Water Delta e-sourcing webpage https://scottishwater.delta-esourcing.com/ and through the Response Manager section using the following Access Code: 6H2F38245J",
        "secondStage": {
          "minimumCandidates": 3
        },
        "contractPeriod": {
          "durationInDays": 2160
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "AV & Digital Production",
        "value": {
          "amount": 4500000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "2 year initial period with 2 x 2 year extension options"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Brief and specification\nThis section provides tenderers with an overview of the audio-visual production requirements for Scottish Water’s events programme, sets out the scope and specification requirements and the information to be provided by each supplier.\nProposed scope for audio-visual production services for various Scottish Water events for up to six years.\nScottish Water seeks to appoint 3-5 audio-visual (AV) suppliers to provide high quality AV production services, for large and small-scale events across Scotland for up to 6 years, subject to ongoing performance review and being able to demonstrate value for money.  \nBackground\nScottish Water services support the daily lives of 2.54 million households and 152,000 business premises across Scotland. We employ nearly 4,000 people based all over Scotland. Our events are one of the key channels we use to communicate face to face and digitally with our internal and external audiences. Our events offer us the opportunity to communicate key messages, show case future plans and engage with customers and employees. \nIt is Scottish Water’s intention to have a pool of quality AV suppliers that can be utilised to deliver various large and small-scale events for both internal and external audiences across different locations, and virtually, in Scotland for up to six years. \nSeveral large-scale events we host run a series of events over several weeks or months. Therefore, at times, we anticipate a need for different suppliers to be working on different events. We intend to have only one AV supplier working on one event at a time and do not intend have several AV suppliers at the same event. \nThe appointed providers will be awarded projects based on their experience, ability to deliver creative solutions specific to the event requirements, offer best value for money and availability.\nIt is estimated, but not limited, that over a two-year period we will host around three large scale external programmes which run as a series of events (approx. 20 per year in total throughout the calendar year), one large scale internal programme (approx. 20 events over three months) and around 70 small scale events. \n \nA list of example events are available within the scope document issued with the PQQ.\nScope and specification \nThe scope of the contract is to provide audio-visual production services to Scottish Water for large and small-scale in person, hybrid and digital events. You will be expected to work with Scottish Water and its appointed creative partners to understand event design and provide creative audio-visual production solutions. You will be expected to provide solutions for activities and set production, source and supply reliable and effective audio-visual equipment and event kit for production of events, transport and install audio-visual equipment, attend set-up days and provide on-site support on event days. Where digital platforms are required you will be expected to provide reliable, innovative, multi-functional interactive solutions. We also expect you to provide platform support to SW event organisers and contributors. We also expect the appointed supplier, where possible, to provide quality sustainable products and be making ongoing improvements to reduce their environmental impact and support a sustainable event. \nSpecifically, the audio-visual production supplier must:\n•Work with Scottish Water’s suppliers to understand project design and provide creative audio-visual or production solutions\n•Follow a design brief, highlighting any issues for audio-visual production and providing innovative solutions to ensure delivery of a seamless event\n•Produce a detailed delivery plan for each venue\n•Produce an audio-visual risk management plan for each venue\n•Supply reliable and effective audio-visual equipment to run the event (e.g. lighting, sound desk, screens, speakers, mics etc.)\n•Supply, transport and install a scalable set based on the design brief\n•Transport and install set design and equipment at various site locations, at set times prior to each event\n•Transportation of all technical equipment to and from various site locations\n•Provide an on-site support service at each event\n•Source audio-visual products and design solutions to maximise performance, offer value for money and reduce environmental impact\n•For digital platforms provide platform demonstrations, user guide, implementation timeline and client test sites as required\n•Provide creative AV design solutions for each venue considering venue size, décor and limitations around lighting, room shape and size etc.\n•Source and supply quality sustainable products and materials to be used as part of the set design and activities\n•Attend site visits when required at specified times provided by the client \n•Provide consistent crew members including, Account Manager, Technical Manager and Production Manager for the duration of the contract\n•Provide consistent crew members for all set-up days and all events\n•Management of third-party invoicing for any third-party suppliers ensuring Scottish Water has full transparency of any related costs\n•Meet, Scottish Water and Venue, Health and Safety standards for each event.\n•Based on the event requirements produce robust risk assessments and contingency planning which reflect all safety measures required in relation to the Covid climate at all times\n•Present adaptable solutions which comply with Scottish Government’s live event guidance at all times. https://www.gov.scot/publications/coronavirus-covid-19-stadia-and-live-events-advice-for-event-organisers/\n•Work with Scottish Water technical and operational personnel to help set up, install and maintain temporary water stations in line with Scottish Water policy and procedures and regulatory guidelines.\nFurther information\nVenues: Venues vary from hotels and purpose-built conference facilities, community facilities, as well as marquees/pods and portable stands at outdoor events. \nAudience: Internal events - the audience will comprise of employees from across the business – both office based and field / operational employees - and representatives from our supply chain partners. External events – customers and stakeholder groups.\nProject management: project management of the events, including logistical management, will be the responsibility of Scottish Water. Scottish Water reserves the right to amend the listing in relation to contract requirements.\nPlanning meetings: You should be available to attend planning meetings, site visits, set up days and event days. Additional information: The PQQ documents can also be accessed by logging in through the Scottish Water Delta e-sourcing webpage https://scottishwater.delta-esourcing.com/ and through the Response Manager section using the following Access Code: 784DB5XZ4U",
        "secondStage": {
          "minimumCandidates": 3
        },
        "contractPeriod": {
          "durationInDays": 2160
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "SCOTLAND"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79400000",
            "scheme": "CPV",
            "description": "Business and management consultancy and related services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "SCOTLAND"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79400000",
            "scheme": "CPV",
            "description": "Business and management consultancy and related services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryLocation": {
          "description": "SCOTLAND"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79952000",
            "scheme": "CPV",
            "description": "Event services"
          }
        ]
      }
    ],
    "title": "Transformation - Communications & Engagements",
    "value": {
      "amount": 8000000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "legalBasis": {
      "id": "32014L0025",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": null
      },
      "hasFrameworkAgreement": true
    },
    "description": "1.Strategic communications consultancy and delivery – to create our story and launch programme, would include the ongoing refinement of the story and any other future strategic communications support we might need for transformation more generally.  Could also include events content input. \n2.Creative delivery – to include animation, video, design, imagery, visual identities, podcasts, digital comms, publications, apps etc. \n3.Technical event delivery – Physical event AV, digital event platforms, technical logistics.",
    "tenderPeriod": {
      "endDate": "2022-02-23T12:00:00Z"
    },
    "contractTerms": {
      "financialTerms": "All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract",
      "performanceTerms": "Bidders must comply with modern slavery act and operate an ethical supply chain",
      "tendererLegalForm": "In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "79952000",
      "scheme": "CPV",
      "description": "Event services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "depositsGuarantees": "Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security"
    },
    "submissionMethod": [
      "written"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "minimum": "Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated procedure with prior call for competition"
  },
  "parties": [
    {
      "id": "GB-FTS-1173",
      "name": "Scottish Water",
      "roles": [
        "buyer",
        "mediationBody",
        "reviewContactPoint"
      ],
      "address": {
        "region": "UKM",
        "locality": "Glasgow",
        "postalCode": "G33 6FB",
        "countryName": "United Kingdom",
        "streetAddress": "6 Buchanan Gate"
      },
      "details": {
        "url": "https://www.scottishwater.co.uk/",
        "buyerProfile": "https://www.scottishwater.co.uk/",
        "classifications": [
          {
            "id": "WATER",
            "scheme": "TED_CE_ACTIVITY",
            "description": "Water"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Water"
      },
      "contactPoint": {
        "url": "https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Event-services./5NKTUHS4QE",
        "email": "iain.masterson@scottishwater.co.uk",
        "telephone": "+44 7443876127"
      },
      "additionalContactPoints": [
        {
          "telephone": "+44 8000778778"
        }
      ]
    },
    {
      "id": "GB-FTS-1174",
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9TW",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      },
      "contactPoint": {
        "telephone": "+44 1414298888"
      }
    }
  ],
  "language": "en",
  "description": "Scottish Water will not accept the SPD. We will only accept a completed Scottish Water PQQ document. This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the FTS Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://scottishwater.delta-esourcing.com/tenders/UK-UK-Glasgow:-Event-services./5NKTUHS4QE\nTo respond to this opportunity, please click here: \nhttps://scottishwater.delta-esourcing.com/respond/5NKTUHS4QE\n GO Reference: GO-2022124-PRO-19532519",
  "initiationType": "tender"
}