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Find a TenderAwardedContract details notice
Published 30 May 2025, 16:45 BST

Official UK procurement notice

Transfer and Disposal of Files, Furniture and Equipment

Official notice

Authority: the Education Authority (Central government)

Framework agreement3 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport & Passenger Services (60) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£4,400,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 23 Oct 2025awarded 19 Jan 2026
Awarded to COASTWAYS STORAGE REMOVALS LTD +2 more3 awards
Framework period 4 yrsends 31 Mar 2030 · extension options published · starts 1 Apr 2026

What is being bought3 lots · detail below

Published requirement description

This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres

(https:// www.education-ni.gov.uk/services/schools-plus ↗),

Further Education Colleges in NI (www.nidirect.gov.uk/contacts/further-edu… ↗),

Grant Controlled Integrated Education Schools in NI (https:// www.nicie.org/parents/school ↗ -finder/),

Independent Schools in NI (www.isc.co.uk/schools/northernirel… ↗),

Libraries NI (https:// www.librariesni.org.uk ↗ Libraries/),

EA Teachers' and Educational Centres, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC),

Northern Ireland Council for Integrated Education (NICIE) who may also use this Framework

  • The authority expects to re-tender this requirement around 30 Sept 2029, 23:59 BST.

CPV: Hire of trucks with driver · Hire of vans with driver · Road transport services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
4 bids on the busiest of 3 lots · 3 suppliers appointed
Framework period
4 yrs from 1 Apr 2026
Supplier levy on call-offs (max %)
N/A
Published description of the framework

Direct call off at prices contained within the Framework Agreement.

Allowable provision for supplemental tenders as detailed within Framework document FMM-25-004 Framework Agreement.

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £1,470,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1South WestAwarded 4 yrsceiling above

Lot 1 - South West - Transfer and Disposal of Files, Furniture and Equipment

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Delivery: Northern Ireland
Extensions: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.
60100000 Road transport services60181000 Hire of trucks with driver60183000 Hire of vans with driver
Lot #2NorthAwarded 4 yrsceiling above

Lot 2 - North - Transfer and Disposal of Files, Furniture and Equipment

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Extensions: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.
60100000 Road transport services60181000 Hire of trucks with driver60183000 Hire of vans with driver
Lot #3EastAwarded 4 yrsceiling above

Lot 3 - East - Transfer and Disposal of Files, Furniture and Equipment

Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs)
Extensions: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.
60100000 Road transport services60181000 Hire of trucks with driver60183000 Hire of vans with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Price: 100%
Published sub-criteria (1)
  • AC1 - Price: 100%
Published award criteria (1)
  • AC1 - Price: The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and Verification of same and the prices submitted within the document FMM-25-004 Pricing Schedule to achieve the MAT bid for each Lot
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Transfer and Disposal of Files, Furniture and Equipment” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 30 Sept 2029
First published
30 May 2025, 16:45 BST
Last source update
12 Feb 2026, 14:25 GMT
Award evaluation window
Submission end – 31 Jan 2026
Authority reference
FMM-25-004
FTS notice number
2025/S 000-058365
Latest notice
Contract details notice (UK7)
Classification (CPV)
Hire of trucks with driverHire of vans with driverRoad transport services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-052a1c Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
23 Oct 2025, 15:00 BST
Clarification deadline
14 Oct 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · N/A
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps/cft/prepareView… ↗

Timeline

30 May 2025 → 1 Apr 2026 · 10 dates
  1. Planning notice published
    30 May 2025, 16:45 BST
  2. Market engagement
    27 Jun 2025, 23:59 BST

    Education Authority Northern Ireland (EANI) is currently preparing to initiate a procurement process to award a framework for the Transfer and Disposal of Files, Furniture and Equipment for the Education Authority throughout Northern Ireland. EANI wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the retendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT Documents of CfT 5979535. The questionnaire must be completed and submitted no later than 3 pm on the closing date detailed. There are no formal documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier/provider from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier/ provider at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process

  3. Tender notice published397 days ago
    22 Sept 2025, 10:11 BST
  4. Clarification questions by375 days ago
    14 Oct 2025, 15:00 BST
  5. Admission / appointment period ends366 days ago · period end, not a bid countdown
    23 Oct 2025, 15:00 BST
  6. Assessment summaries sent279 days ago
    19 Jan 2026
  7. Standstill ends269 days ago
    28 Jan 2026, 23:59 GMT
  8. Award decision expected by266 days ago
    31 Jan 2026, 23:59 GMT
  9. Latest notice published254 days ago
    12 Feb 2026, 14:25 GMT
  10. Contract starts207 days ago
    1 Apr 2026, 00:00 BST

Notice history

11 events · 5 releases on Find a Tender · since 30 May 2025
  1. Preliminary market engagement notice published
    30 May 2025, 16:45 BST
    UK2
  2. Preliminary market engagement notice published
    19 Jun 2025, 17:00 BST
    UK2
  3. Tender notice published
    22 Sept 2025, 10:11 BST
    UK4
  4. Published value published: £4,400,000
    22 Sept 2025, 10:11 BST
  5. Status changed to active
    22 Sept 2025, 10:11 BST
  6. Procurement method changed
    22 Sept 2025, 10:11 BST
  7. Deadline published: 23 Oct 2025, 15:00 BST
    22 Sept 2025, 10:11 BST
  8. Contract award notice published
    19 Jan 2026, 17:07 GMT
    UK6
  9. Status changed to complete
    19 Jan 2026, 17:07 GMT
  10. Contract signature expected
    29 Jan 2026, 23:59 GMT
    scheduled
  11. Contract details notice published
    12 Feb 2026, 14:25 GMT
    UK7
Published amendments (1)

Engagement Deadline has been extended from 20 June 2025 until 27 June 2025 @ 3pm CPV Code - 60000000 - Transport Services (excl Waste) has been added.

Routine re-releases (5)
  • 2025-06: 1 release · 19 Jun 2025
  • 2025-05: 1 release · 30 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 33 awards · see the list ↓
Bids received 44 from SMEs · busiest of 3 lots
Contracts signed 3latest 29 Jan 2026

£1,470,000 is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · South West1 award
COASTWAYS STORAGE REMOVALS LTDSME, DELIVERY SERVICES & STORAGE LIMITEDSME, GTM Relocations LtdSMELot 1 - SouthWest1 Apr 2026 – 31 Mar 2030Options: The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.ceiling above19 Jan 2026Awarded
Lot 2 · North1 award
COASTWAYS STORAGE REMOVALS LTDSME, DELIVERY SERVICES & STORAGE LIMITEDSME, GTM Relocations LtdSME1 Apr 2026 – 31 Mar 2030Options: The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.ceiling above19 Jan 2026Awarded
Lot 3 · East1 award
COASTWAYS STORAGE REMOVALS LTDSME, DELIVERY SERVICES & STORAGE LIMITEDSME, GTM Relocations LtdSME1 Apr 2026 – 31 Mar 2030Options: The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.ceiling above19 Jan 2026Awarded

Contracts

All 3 of these contracts carry the same published figure, £1,470,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · South West4final-stage tenders40—
2 · North4final-stage tenders40—
3 · East4final-stage tenders40—

Contracting authority & participating public bodies

the Education Authority

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PPHJ-6982-JPXY 40 Academy Street, Belfast, Northern Ireland, BT1 2NQContact email

Framework contractors & participating bidders

3 commercial parties on the notice
  • COASTWAYS STORAGE AND REMOVALS LIMITEDFramework contractorGB-COH: NI037049GB-PPON: PYVR-6184-XWLR M2 Business Park, Belfast, Northern Ireland, BT3 9ARContact email
  • DELIVERY SERVICES & STORAGE LIMITEDFramework contractorGB-COH: NI617297GB-PPON: PYZN-8995-NPHH 98-102 2nd Floor, Belfast, Northern Ireland, BT1 2GWContact email
  • GTM RELOCATIONS LTD.Framework contractorGB-COH: NI611588GB-PPON: PWWV-8391-RQRH 27 City Business Park, Belfast, Northern Ireland, BT17 9HYContact email

Official documents & specifications (9)

Official links; attachments are not copied

Notices published for this procedure