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AwardedFind a Tender · award

Traka Software Upgrade across the Prison Estate

Buyer: Ministry of Justice →

BuyerMinistry of Justice
StatusAwarded
DeadlineNot published
ValueValue not published
Published16 Dec 2025

What is being bought

Supply and installation of Traka Touch Upgrade Kit across the prison estate

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleThe following clauses under Schedule 5 apply to this procurement: Clause 5: The following conditions are met in relation to the public contract— (a)due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works require. Traka own the IPR on all the current in situ machines which we require to interface with the existing infrastructure. Traka is a closed protocol system which is only supplied by Traka and is already installed in most estates which now require a software upgrade in order to run. There is no reasonable alternative as replacing all cabinets that are existing would come at much higher cost. Clause 7: The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where — (a)a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. As mentioned above, Traka are already installed in most sites across the estate and is a closed protocol system therefore any new cabinets and lockers which are required to support increased capacity, must communicate with the existing systems in place. To have two different systems running opens operational and maintenance risks.
Rationale classificationssingleSuppliersIntellectualPropertyExclusiveRights, singleSuppliersTechnicalReasons
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£3,137,950

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05ea2d
Latest release ID083586-2025
Latest release timestampTue Dec 16 2025 18:29:58 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methoddirect
Procurement method detailsDirect award
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
16 Dec 2025award, contract083586-2025
27 Nov 2025award, contract077900-2025
27 Nov 2025award, contract077693-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
16 Dec 2025 · 083586-2025 · award, contract
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27 Nov 2025 · 077900-2025 · award, contract
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27 Nov 2025 · 077693-2025 · award, contract
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          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-12-11T23:59:59+00:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2027-03-31T23:59:59+01:00",
        "startDate": "2025-12-11T00:00:00+00:00",
        "maxExtentDate": "2028-03-31T23:59:59+01:00"
      },
      "mainProcurementCategory": "goods"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-05ea2d",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "Traka Software Upgrade across the Prison Estate",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Supply and installation of Traka Touch Upgrade Kit across the prison estate",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The following clauses under Schedule 5 apply to this procurement:\nClause 5: The following conditions are met in relation to the public contract— (a)due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works require. \nTraka own the IPR on all the current in situ machines which we require to interface with the existing infrastructure. \nTraka is a closed protocol system which is only supplied by Traka and is already installed in most estates which now require a software upgrade in order to run. There is no reasonable alternative as replacing all cabinets that are existing would come at much higher cost. \nClause 7: The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where — (a)a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. \nAs mentioned above, Traka are already installed in most sites across the estate and is a closed protocol system therefore any new cabinets and lockers which are required to support increased capacity, must communicate with the existing systems in place. To have two different systems running opens operational and maintenance risks.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersIntellectualPropertyExclusiveRights"
      },
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PDNN-2773-HVYN",
      "name": "Ministry of Justice",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1H 9AJ",
        "countryName": "United Kingdom",
        "streetAddress": "102 Petty France"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PDNN-2773-HVYN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "commercial-prisonfacilitiesmanagement@justice.gov.uk"
      }
    },
    {
      "id": "GB-COH-02590364",
      "name": "ASSA ABLOY GLOBAL SOLUTIONS UK LIMITED T/A Traka",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ11",
        "country": "GB",
        "locality": "Reading",
        "postalCode": "RG2 0TD",
        "countryName": "United Kingdom",
        "streetAddress": "Imperium, Imperial Way"
      },
      "details": {
        "vcse": false,
        "scale": "large"
      },
      "identifier": {
        "id": "02590364",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@traka.com"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}