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Published 8 Jun 2023, 08:39 BST

Official UK procurement notice

Tools, Power Tools and Consumables Framework

Official notice

Authority: Fife College (Education)

Framework agreement2 lotsGoodsOpen procedureSME suitableMax 2 lots to bidMax 2 lots per supplier
Sectors: Construction Materials & Prefab (44) Delivery: Scotland (UKM72)
Framework ceiling (notional)£250,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 10 Jul 2023awarded 4 Sept 2023
Lots 2max 2 won per supplier · max 2 to bid

What is being bought2 lots · detail below

Published requirement description

Purchase of Tools, Power Tools and Consumables

  • Recurrence: May be renewed after Contract expiry (potential of 4 years if extension options are utilised)

CPV: Hand tools · Miscellaneous hand tools

How this framework works

From the published notice
Places
up to 3 suppliers · 9 bids on the busiest of 2 lots (3.0 per place) · 3 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lot
Lot #1Mechanical, Maintenance & Repairs Tools and ConsumablesAwardedRenewal

The purpose of this procurement exercise, and the proposed resultant Framework Agreement is to aggregate the estimated spend and deliver efficiency benefits. While also providing access to a number of high-quality Contractors who are able to deliver the requirements of the Framework Agreement in relation to the supply of Tools, Power Tools and Consumables.

There shall be no minimum order quantities under this Framework Agreement.

The Framework Agreement will be split into two separate lots.

Lot 1 will comprise of Mechanical, Maintenance & Repairs Tools and Consumables.

Lot 2 will comprise of Other Trades Tools, Power Tools & Consumables.

The Contractor must make every endeavour to supply the whole order in one single delivery, consolidating deliveries where necessary to avoid part order deliveries wherever possible, whilst adhering to the agree lead times provided.

Delivery: Scotland · Campuses across Fife
Extensions: 2 x 1 year extensions availableVariant bids: allowed
44511000 Hand tools
Lot #2Other Trades Tools, Power Tools & ConsumablesAwardedRenewal

The purpose of this procurement exercise, and the proposed resultant Framework Agreement is to aggregate the estimated spend and deliver efficiency benefits. While also providing access to a number of high-quality Contractors who are able to deliver the requirements of the Framework Agreement in relation to the supply of Tools, Power Tools and Consumables.

There shall be no minimum order quantities under this Framework Agreement.

The Framework Agreement will be split into two separate lots.

Lot 1 will comprise of Mechanical, Maintenance & Repairs Tools and Consumables.

Lot 2 will comprise of Other Trades Tools, Power Tools & Consumables.

The Contractor must make every endeavour to supply the whole order in one single delivery, consolidating deliveries where necessary to avoid part order deliveries wherever possible, whilst adhering to the agree lead times provided.

Delivery: Scotland · Campuses across Fife
Extensions: 2 x 1 year extensionVariant bids: allowed
44511000 Hand tools44512000 Miscellaneous hand tools

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 35%Price: 65%
Published award criteria (2)
  • Quality: 35
  • Price: 65
Conditions of participation1
  • Suitability

    All relevant selection criteria have been included in the SPD

What this means for your bid
  • Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Tools, Power Tools and Consumables Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · May be renewed after Contract expiry (potential of 4 years if extension options are utilised)
First published
8 Jun 2023, 08:39 BST
Last source update
8 Sept 2023, 11:45 BST
Award evaluation window
10 Jul 2023 – …
Authority reference
FC-2023-0017
FTS notice number
2023/S 000-026595
Classification (CPV)
Hand toolsMiscellaneous hand tools
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-03d491 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

All relevant criteria have been included in the Tender Documentation

Publisher note: (SC Ref:743985)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
10 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
10 Jul 2023, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

10 Jul 2023 → 8 Sept 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    10 Jul 2023, 12:00 BST
  2. Bids opened
    10 Jul 2023, 12:30 BST
  3. Notice published
    8 Sept 2023, 11:45 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Sept 2023, 11:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 96 from SMEs · busiest of 2 lots
Contracts signed 2latest 4 Sept 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Mechanical, Maintenance & Repairs Tools and Consumables

    Signed
    4 Sept 2023
    Value
    —
    Status
    active

  • Other Trades Tools, Power Tools & Consumables

    Signed
    4 Sept 2023
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Mechanical, Maintenance & Repairs Tools and Consumables8bids · 8 electronic5—£8,697 – £12,073
2 · Other Trades Tools, Power Tools & Consumables9bids · 9 electronic6—£22,830 – £39,379

Contracting authority & participating public bodies

Fife College

Contracting authorityEducationBody governed by public lawEducation Pittsburgh Road, Dunfermline, Scotland, KY11 8DYContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dunfermline Sheriff Court and Justice of the Peace CourtReview body DunfermlineContact email, phone

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria