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Find a TenderAwardedContract award notice
Published 16 Sept 2025, 10:05 BST

Official UK procurement notice

Toilet Refurbishments at HMS Belfast and Churchill War Rooms for Imperial War Museums (IWM)

Official notice

Authority: Imperial War Museum (Central government)

WorksBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Construction & Civil Engineering (45) Delivery: UK
Published estimate£175,000£210,000 inc. VAT
Submissions closed 8 Oct 2025awarded 11 Nov 2025
Awarded to ECMS Services Limited
Contract term 3 moends 31 Jan 2026 · starts 27 Oct 2025

What is being bought

Published requirement description

Toilet Refurbishments at HMS Belfast and Churchill War Rooms for Imperial War Museums (IWM). One toilet at HMS Belfast. Three toilets at Churchill War Rooms.

CPV: Refurbishment work

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 moSMEVCSEPublished value£175,000
Contract period: 27 Oct 2025 – 31 Jan 2026 (3 mo)Value: £175,000 exc. VAT · £210,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
45453100 Refurbishment work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical Evaluation: 40%
  • Cost: 60%
Published award criteria (2)
  • Technical Evaluation
  • Cost
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Sept 2025, 10:05 BST
Last source update
18 Dec 2025, 11:41 GMT
FTS notice number
2025/S 000-056820
Latest notice
Contract award notice (UK6)
Classification (CPV)
Refurbishment work
Delivery area
UK
Official registry OCID
ocds-h6vhtk-059afa Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
8 Oct 2025, 12:00 BST
Clarification deadline
26 Sept 2025, 18:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/GZ32N79752 ↗

Timeline

16 Sept 2025 → 18 Dec 2025 · 5 dates
  1. Tender notice published399 days ago
    16 Sept 2025, 10:05 BST
  2. Clarification questions by389 days ago
    26 Sept 2025, 18:00 BST
  3. Submission deadline377 days ago
    8 Oct 2025, 12:00 BST
  4. Contract starts359 days ago
    27 Oct 2025
  5. Latest notice published306 days ago
    18 Dec 2025, 11:41 GMT

Notice history

4 events · 2 releases on Find a Tender · since 16 Sept 2025
  1. Tender notice published
    16 Sept 2025, 10:05 BST
    UK4
  2. Contract award notice published
    18 Dec 2025, 11:41 GMT
    UK6
  3. Status changed to complete
    18 Dec 2025, 11:41 GMT
  4. Contract signature expected
    29 Dec 2025, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £65,4731 award exc. VAT
Bids received 66 from SMEs
Awarded toValueDateStatus
ECMS Services LimitedSME2 Jan 2026 – 13 Mar 2026£65,47311 Nov 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders · 9 at stage one60—

Contracting authority & participating public bodies

Imperial War Museum

Contracting authorityPublic authority - central government GB-PPON: PHRL-5691-LLXM Lambeth Road, London, London, SE1 6HZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ECMS SERVICES LTDAwarded supplierGB-COH: 06194579GB-PPON: PPLY-8937-VZQX Ecms Workshop @ The Cottage Hartley Bottom Road, Longfield, South East, DA3 8LFContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender