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Find a TenderAwarded without competition
Published 23 Nov 2022, 11:47 GMT

Official UK procurement notice

To perform an MRN conversion as part of the development and implementation of integration with EHCR

Official notice

Authority: encompass·Consortium: 2 public authorities

ServicesAward procedure without prior publication of a call for competition
Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)
Awarded value£10,000published contract · exc. VAT
Awarded 7 Dec 2022no call for competition
Awarded to Varian Medical Systems UK Ltd2 awards

What is being bought

Published requirement description

HSC Business Services Organisation intends to enter into an agreement to perform an MRN conversion as part of the development and implementation of integration between the Varian Cancer Management System (ARIA) and the Electronic Health Care Record.

CPV: IT services: consulting, software development, Internet and support · IT software package · Industry specific software package · Information systems and servers · Software package suites · System and support services

The lotProcurement structure

single lot · no lot value published
Lot #1Requirement to perform an MRN conversion as part of the development and implementation…Awarded

Requirement to perform an MRN conversion as part of the development and implementation of integration required between the Varian Cancer Management System (ARIA) and the

Electronic Health and Care Record. Cancer-related appointment scheduling generated in either system is necessary to display in both systems for usability. Additional patient flagging and treatment summary information generated in Varian Aria is also necessary to have in EHCR, so that EHCR has a way of noting which patients are receiving cancer treatment and can direct carers to pertinent treatment details without needing to do manual documentation and updates in multiple systems.

Items included within this are:

  • Provision of an extract of patient data which will identify all Radiation Oncology patients who do not have an HCN
  • Running the ID re-configuration in Test on the T-Box - this may require several iterations

(the T-Box will need to be refreshed with a copy of Production prior to each test)

  • Running the ID re-configuration in Production (this will require the Production system to be

backed up)

  • Implementing the ID re-configuration will need to be performed out of hours
Delivery: Northern Ireland
48100000 Industry specific software package48422000 Software package suites48517000 IT software package48800000 Information systems and servers72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Nov 2022, 11:47 GMT
Last source update
7 Dec 2022, 16:40 GMT
FTS notice number
2022/S 000-034692
Classification (CPV)
IT services: consulting, software development, Internet and supportIT software packageIndustry specific software packageInformation systems and serversSoftware package suitesSystem and support services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-038797 Find a Tender
Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

Varian is the single supplier of this software and they provide support of the main system and their bespoke interface engine. This system is highly specialised for the purpose of cancer

treatment delivery and is in use to support cancer services in all five trusts in Northern Ireland.

Only the supplier of the Varian system has the technical expertise to carry out this integration of their own product with the EHCR being implemented in HSCNI. It is not possible to procure this interface development via a framework route.

Alternative options are not appropriate in this instance as Varian is already contracted and deployed across Northern Ireland. Varian is the only cancer treatment management system

in use for this purpose regionally and therefore this DAC is being justified for technical reasons under Regulation 32(2)(b) of the Public Contracts Regulations 2015 as only the supplier of the Varian system has the rights and ability to create the interface with EHCR.

Notice history

1 event · 2 releases on Find a Tender
  1. Buyer details updated
    7 Dec 2022, 16:40 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £10,0001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 1
Contracts signed 2latest 7 Dec 2022
Awarded toValueDateStatus
Varian Medical Systems UK Ltd£10,000 †same award published again · counted once—Awarded
Varian Medical Systems UK Ltd£10,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

2 public bodies on the notice

encompass

Contracting authorityBody governed by public lawHealth North Tower, BELFAST, Northern Ireland, BT1 3BGContact email

Dispute resolution & review bodies

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.