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Official procurement procedure

To perform an MRN conversion as part of the development and implementation of integration with EHCR

System and support services
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: encompass: "To perform an MRN conversion as part of the development and implementation of integration with EHCR". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityencompassScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: encompass
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for encompass. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1Bids / Report
100% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 5 active published awards; 5 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting Authorityencompass
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published7 Dec 2022, 16:40 GMT
Last source update7 Dec 2022, 16:40 GMT
Recurring procurementNot published
ClassificationSystem and support services
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-038797
What is being bought
HSC Business Services Organisation intends to enter into an agreement to perform an MRN conversion as part of the development and implementation of integration between the Varian Cancer Management System (ARIA) and the Electronic Health Care Record.
What changed
From the official release history
  1. Official notice release published
    7 Dec 2022, 16:40 GMT
  2. Buyer information updated
    7 Dec 2022, 16:40 GMT
  3. Status changed to complete
    23 Nov 2022, 11:47 GMT
  4. Official notice release published
    23 Nov 2022, 11:47 GMT
  5. Buyer information updated
    23 Nov 2022, 11:47 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Requirement to perform an MRN conversion as part of the development and implementation of integration required between the Varian Cancer Management System (ARIA) and the Electronic Health and Care Record. Cancer-related appointment scheduling generated in either system is necessary to display in both systems for usability. Additional patient flagging and treatment summary information generated in Varian Aria is also necessary to have in EHCR, so that EHCR has a way of noting which patients are receiving cancer treatment and can direct carers to pertinent treatment details without needing to do manual documentation and updates in multiple systems. Items included within this are: • Provision of an extract of patient data which will identify all Radiation Oncology patients who do not have an HCN • Running the ID re-configuration in Test on the T-Box - this may require several iterations (the T-Box will need to be refreshed with a copy of Production prior to each test) • Running the ID re-configuration in Production (this will require the Production system to be backed up) • Implementing the ID re-configuration will need to be performed out of hours
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    7 Dec 2022, 16:40 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 7 Dec 2022, 00:00 GMT · £10,000
Commercial outcome and competition
Awards
Varian Medical Systems UK Ltd
Not published · Not published · active
Contracts
Contract
£10,000 · signed 7 Dec 2022, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

encompass

Contracting authority GB-FTS-70296
View buyer profile

  • encompass
    buyer

    BELFAST, UKN06
    encompass.contracts@hscni.net

  • Business Services Organisation
    reviewBody

    Belfast

  • Varian Medical Systems UK Ltd
    supplier

    GB-COH: 00558526
    Crawley, UKJ
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleVarian is the single supplier of this software and they provide support of the main system and their bespoke interface engine. This system is highly specialised for the purpose of cancer treatment delivery and is in use to support cancer services in all five trusts in Northern Ireland. Only the supplier of the Varian system has the technical expertise to carry out this integration of their own product with the EHCR being implemented in HSCNI. It is not possible to procure this interface development via a framework route. Alternative options are not appropriate in this instance as Varian is already contracted and deployed across Northern Ireland. Varian is the only cancer treatment management system in use for this purpose regionally and therefore this DAC is being justified for technical reasons under Regulation 32(2)(b) of the Public Contracts Regulations 2015 as only the supplier of the Varian system has the rights and ability to create the interface with EHCR.