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Published 24 Jun 2022, 14:41 BST

Official UK procurement notice

Timetabling and Exam Software (SaaS)

Official notice

Authority: University Of Edinburgh (Education)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: Scotland (UKM75)
Published estimate£2,260,000exc. VAT
Submissions closed 1 Aug 2022

What is being bought

Published requirement description

The University of Edinburgh wishes to implement a new, cloud based timetabling SAAS for both teaching and exams.

CPV: Application service providers · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1The University wishes to implement a new, cloud based timetabling SAAS for both…RenewalPublished value£2,260,000

The University wishes to implement a new, cloud based timetabling SAAS for both teaching and exams. The current solution which was procured in 2011 is nearing end of life.

Timetabling systems are critical to the central timetabling and exams service, to enable multiple services for resource booking, as well as scheduling and publication of student timetables for the 35,000 taught students (UG & PGT).

The project will ensure business service continuity for Students and Staff. It will provide scalability in number and variety of teaching activities and number of room bookings across the University. The project will also make it easier to support more flexible timetabling requirements stemming from Curriculum Transformation.

Delivery: Scotland · The University of Edinburgh Central Campus and Easter Bush, BioQuarter and Western General Hospital Campuses.
Extensions: An initial term of 48 months plus optional contract extensions of up to 72 months are envisaged.Variant bids: allowed
72416000 Application service providers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70.00000000000001%Price: 30%
Published sub-criteria (8)
  • Functionality: 24.5%
  • Infrastructure: 10.5%
  • Integration: 10.5%
  • Reporting: 4.9%
  • Added Value: 9.8%
  • Data Security: 4.9%
  • Audit: 4.9%
  • Whole life costs including internal implementation costs: 30%
Published award criteria (8)
  • Functionality: 24.50
  • Infrastructure: 10.5
  • Integration: 10.5
  • Reporting: 4.9
  • Added Value: 9.8
  • Data Security: 4.9
  • Audit: 4.9
  • Whole life costs including internal implementation costs: 30
Conditions of participation1
  • Economic & financial standing

    Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

    • Current Ratio
    • Quick Ratio
    Minimum: Quick Ratio: 1.0 or greater. Current Ratio: 1.2 or greater.
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Jun 2022, 14:41 BST
Last source update
24 Jun 2022, 14:41 BST
Award evaluation window
1 Aug 2022 – …
Authority reference
EC0966
FTS notice number
2022/S 000-017370
Classification (CPV)
Application service providersIT services: consulting, software development, Internet and support
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-034a7f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20802. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:698259)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
1 Aug 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
1 Aug 2022, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

24 Jun 2022 → 1 Aug 2022 · 3 dates
  1. Notice published
    24 Jun 2022, 14:41 BST
  2. Submission deadline
    1 Aug 2022, 12:00 BST
  3. Bids opened
    1 Aug 2022, 14:00 BST

Contracting authority & participating public bodies

University Of Edinburgh

Contracting authorityEducationBody governed by public lawEducation SC005336 Charles Stewart House, 9-16 Chambers Street, Edinburgh, Scotland, EH1 1HTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of the Peace CourtMediation bodyReview body EDINBURGHContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.